Trustees. Annual Report for the period
Penc*J stsrt date
Day
Period end date
Monin
Year
Septetr*er 2019
Year
2020
From
To
August
Section A
Reference and administration details
Charity name
Theydon Bois Lawn Tennis Club
Other names Gharity is known by
Registered charity number (if any)
1167874
Charity's prinGipal address Sidney Road, Theydon Bois, Essex
Postcode
CM167DT
Names of the charity trustees who manage the charity
Datss a¢tsd rf not for whole
ear
Trustee nom•
Office lif any)
Name of pernon lor body) entitled
toa
int trustee
ifan
Richard Crone
Nigel Hanley
Fiona Falco
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole
ear
Names and addresses of advisers {Optional infomiation)
e of adviser
Name
Address
Name of Chief executive or names of senior staff members (Optional infomiation)
Section B
Structure,
overnance and mana
ement
Descriptlon of the Charity's trusts
CIO Constrtution
Type of goveming document
TAR
March 2020
How the charity is Gonstituted
Association
Trustee selection methods
Appointed by the Annual General Meeting
Additional governance issues (Optional inforniation)
You may choosè to include
additional information, where
relevant, about..
The Charity was first registered on 28 June 2016.
The Charity is run by a Management Committee appointed by the
Trustees for such purpose. Both the Trustees and the Management
Committee are appointed by the Annual General Meeting of the Charity.
Policies and procedures
adopted for the induction and
training of trustees.,
The charity's organisational
structure and any wider
network with which the charity
works.,
Relationship with any related
parties.,
Trustees, consideration of
major risks and the system
and procedures to manage
them
Section C
Ob"ectives and activities
The promotion of communty participation in healthy recreation in
particular by the provision of facilities for the playing of tennis
Summary of the objects of the
¢harity sèt out in its
govorning document
Summary of the maln
activities undertaken for tho
public benefit in relatson to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guldance
issued by the Charity
Commission on public
benefit)
The Chanty provides faciltiies for the playing of tennis, including six all-
weather courts, one floodlit, changing facilities and a clubhouse.
The Charity offers members the opportuntty to play tennis with other
members, guests and visitors. It also provides coaching for juniors and
adults, both members and non-members.
Additional details of objectives and activities {Optional infomiation)
You may choose to include
further statements, bvhere
relevant. about..
Policy on grant making-
Policy programme related
investment.,
Contribution made by
volunteers.
TAR
arth 2020
Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
The Charrty continues to mainlain and provide six tennis courts for use by
all members, guests and ViSFtors.
The courts are available for use at all times by the members.
The Charrty organises dub sessions on Tuesday Momings, Wednesday
momings, Wednesday evenings, Thursday Momings & Saturday
aftemoons.
Adult coaching and play are provided on Monday, Tuesday, Thutsday,
FrTrday, Saturday & Sunday momings.
Junior coaching is provided on Monday evenings, Fnday evenings and
Saturday momings (all year round). Non-members are welcome to
attend on payment of a coaching fee.
Section E
Financial review
Brief statement of the
charity's policy on reserves
The Charity currently has no fomial policy on reserves. The Charity
CuentlY has reserves of approximately 1.5 times its nonnal annual
expenditure.
Details of any funds matsrially
in deficit
None
Further financial review details Ioptional inforniation)
You may choose to include
additional infomiation. whe
relevant about-.
The charity's principal
sources of funds (including
any fundraisingl.,
How expenditure has
supported the key objectives
of the charily.,
Investment policy and
objectives including any
ethical investment policy
adopted.
The majority of funds are obtained from membership subscriptions, from
payment for coaching sessions and social events
This year we have renovated the outside of the clubhouse.
The Charrty has no plans for sTrgnificant expenditure in the next year.
Section F
Other optional information
TAR
March 2020
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signaturels)
Full name(sl
Position (e.g. Secretsry, Chair,
etc.)
Date
TAR
March 2020
## **THEYDON BOIS LAWN TENNIS CLUB**
Charity number 1167874
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st AUGUST 2020**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **CONTENTS FOR THE PERIOD ENDED 31 AUGUST 2020**
**----- Start of picture text -----**
Page
Income and expenditure account 1
Balance sheet 2
Notes forming part of the financial statements 3
Independent examination report 4
**----- End of picture text -----**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **INCOME & EXPENDITURE ACCOUNT FOR THE PERIOD ENDED 31 AUGUST 2020**
|**Income :**
Subscriptions
Match fees
Visitor fees
Interest received
Grants
Coaching
Social events
Refreshments
Key deposit
Other income
Donations
**Resources expended:**
Buxton Trust Levy
Clubhouse and court maintenance
Equipment and improvements
Charitable donations
Refreshments
Rates
Insurance
Professional fees
Affiliation and competition fees
Licences
Stationery and cleaning products
Tennis balls
Key deposit
Trophies
Utilities
Gifts
Sundries
Coaching
Social events
Subscriptions
Total expenses
**Operating surplus/(Deficit)**
Total funds brought forward from 1 September 2019
**Total funds carried forward at 31 August 2020**|**2020**
**Unrestricted**
**£**
35,069
143
30
159
10,000
3,529
1,706
1,674
75
1,436
242
54,063
2,000
8,000
2,341
40
639
433
1,173
258
1,613
257
1,184
160
40
220
2,734
163
32
365
837
377
22,866
**31,197**
82,052
**113,249**|**2019**
**Unrestricted**
**£**
27,880
1,519
265
153
100
1,825
2,981
3,640
190
629
300
39,482
1,500
5,798
1,944
104
1,876
426
1,215
258
1,608
329
334
1,249
30
623
1,959
229
98
-
3,066
387
23,033
**16,449**
65,603
**82,052**|
|---|---|---|
The notes on pages 3 form part of these financial statements.
**1**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **BALANCE SHEET FOR THE PERIOD ENDED 31 AUGUST 2020**
|**Current assets**
Debtors
2
Cash at bank and in hand
**Total current assets**
**Current liabilities**
Creditors: due within one year
3
**Total current liabilities**
**Net assets**
**Total funds**|**2020**
**£**
-
113,477
**113,477**
228
**228**
**113,249**
**,**
**113,249**|**2019**
**£**
126
82,154
**82,280**
228
**228**
**82,052**
**82,052**|
|---|---|---|
Signed on behalf of the Trustees:
Signed: Fiona Falco Date: 27/01/2021
**2**
**THEYDON BOIS LAWN TENNIS CLUB**
## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 AUGUST 2020**
## **1. Accounting policies**
## **Basis of the preparation of the accounts**
These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2015) issued in 2015, with all revenue and expenses shown on a cash basis. Non-monetary Assets and Liabilities are shown as actual values at the end of the year.
## **Incoming resources**
All material incoming resources have been included on a receivable basis i.e. they are included if the date receivable falls within the period covered by these accounts. All income received is unrestricted.
## **Resources expended**
These have been analysed using a natural classification. All expenses are unrestricted.
|**2.**
**Debtors**
Other Debtors
**3.**
**Creditors**
Accruals|**2020**
**£**
-
**-**
**2020**
**£**
228
**228**|**2019**
**£**
126
**126**
**2019**
**£**
228
**228**|
|---|---|---|
## **4. Going concern**
The charity is operating on a going concern basis.
## **5. Related parties**
There were no related parties within the year.
**3**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2020**
I report on the accounts of Theydon Bois Lawn Tennis Club for the year ended 31 August 2019 which are set out on pages 1 to 3.
## **Respective responsibilities of trustees and examiner**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act,
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Shelley-Marie Rudling FMAAT MIP AATQB for and on behalf of: Community360
Winsley’s House, High Street, Colchester, Essex
Date 27/01/2021
**4**
## **THEYDON BOIS LAWN TENNIS CLUB**
Charity number 1167874
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st AUGUST 2020**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **CONTENTS FOR THE PERIOD ENDED 31 AUGUST 2020**
**----- Start of picture text -----**
Page
Income and expenditure account 1
Balance sheet 2
Notes forming part of the financial statements 3
Independent examination report 4
**----- End of picture text -----**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **INCOME & EXPENDITURE ACCOUNT FOR THE PERIOD ENDED 31 AUGUST 2020**
|**Income :**
Subscriptions
Match fees
Visitor fees
Interest received
Grants
Coaching
Social events
Refreshments
Key deposit
Other income
Donations
**Resources expended:**
Buxton Trust Levy
Clubhouse and court maintenance
Equipment and improvements
Charitable donations
Refreshments
Rates
Insurance
Professional fees
Affiliation and competition fees
Licences
Stationery and cleaning products
Tennis balls
Key deposit
Trophies
Utilities
Gifts
Sundries
Coaching
Social events
Subscriptions
Total expenses
**Operating surplus/(Deficit)**
Total funds brought forward from 1 September 2019
**Total funds carried forward at 31 August 2020**|**2020**
**Unrestricted**
**£**
35,069
143
30
159
10,000
3,529
1,706
1,674
75
1,436
242
54,063
2,000
8,000
2,341
40
639
433
1,173
258
1,613
257
1,184
160
40
220
2,734
163
32
365
837
377
22,866
**31,197**
82,052
**113,249**|**2019**
**Unrestricted**
**£**
27,880
1,519
265
153
100
1,825
2,981
3,640
190
629
300
39,482
1,500
5,798
1,944
104
1,876
426
1,215
258
1,608
329
334
1,249
30
623
1,959
229
98
-
3,066
387
23,033
**16,449**
65,603
**82,052**|
|---|---|---|
The notes on pages 3 form part of these financial statements.
**1**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **BALANCE SHEET FOR THE PERIOD ENDED 31 AUGUST 2020**
|**Current assets**
Debtors
2
Cash at bank and in hand
**Total current assets**
**Current liabilities**
Creditors: due within one year
3
**Total current liabilities**
**Net assets**
**Total funds**|**2020**
**£**
-
113,477
**113,477**
228
**228**
**113,249**
**,**
**113,249**|**2019**
**£**
126
82,154
**82,280**
228
**228**
**82,052**
**82,052**|
|---|---|---|
Signed on behalf of the Trustees:
Signed: Fiona Falco Date: 27/01/2021
**2**
**THEYDON BOIS LAWN TENNIS CLUB**
## **NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31 AUGUST 2020**
## **1. Accounting policies**
## **Basis of the preparation of the accounts**
These accounts are prepared on a receipts and payments basis, following best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2015) issued in 2015, with all revenue and expenses shown on a cash basis. Non-monetary Assets and Liabilities are shown as actual values at the end of the year.
## **Incoming resources**
All material incoming resources have been included on a receivable basis i.e. they are included if the date receivable falls within the period covered by these accounts. All income received is unrestricted.
## **Resources expended**
These have been analysed using a natural classification. All expenses are unrestricted.
|**2.**
**Debtors**
Other Debtors
**3.**
**Creditors**
Accruals|**2020**
**£**
-
**-**
**2020**
**£**
228
**228**|**2019**
**£**
126
**126**
**2019**
**£**
228
**228**|
|---|---|---|
## **4. Going concern**
The charity is operating on a going concern basis.
## **5. Related parties**
There were no related parties within the year.
**3**
## **THEYDON BOIS LAWN TENNIS CLUB**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2020**
I report on the accounts of Theydon Bois Lawn Tennis Club for the year ended 31 August 2019 which are set out on pages 1 to 3.
## **Respective responsibilities of trustees and examiner**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act,
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Shelley-Marie Rudling FMAAT MIP AATQB for and on behalf of: Community360
Winsley’s House, High Street, Colchester, Essex
Date 27/01/2021
**4**