REGISTERED CHARITY NUMBER: 1167837 Re ort of the Trustees and Unaudited Financial Statements for the Year Ended 30 June 2024 for Hour Communit Guymer King Limited 4 Stone Street Court Stone Street Hadleigh Suffolk IP7 6HY
Hour munit Contents of the Financial Statements for the Year Ended 30 June 2024 Page Report of the Trustees Independent Examiner's Report Statement of Financial A¢tivrties Balance Sheet Notes to the Financial Statements 9 to 15 Detailed Statement of Financial Activrfcies 16 to 18
Hour Communit Re ort of the Trustees for the Year Ended 30 June 2024 The twstees present their report with the financial statements of the charity for the year ended 30 June 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims The objective of the CIO as set out in its Constitution is.. The relief of those who are in need by reason of their youth, age, ill-health, disability, of financial hardship by the provision of community services including but not limited to befriending or community transport as shall be thought fit Signiflcant activities We are still based out of the library which has proved very successful from the point of view of accessibility to the public, but we are still working towards a permanent base in which we can provide a much-needed Community Health and Wellbeing centre. We have applied to the National lottery, once more this year and sadly been unsuccessful. We have received two legacy payments this year one a private individual and one from The Edward Gostling Foundation. On 20th October Framlingham was badly impacted by storm Babet and the Charity sprang into action and set up a rest centre on the day and supported those who had been made, and some who still are, homeless. We set up a flood appeal and raised over £30.000. and our Furniture project provided essential furniture for those who basically lost everything. We continue to work hard with our fundraiser to keep the funds coming in and we are also working hard to increase the income generating arms of the charity, the furniture project and transport, both of which have the potential to generate a larger proportion of the income needed to run the charity. Publlc beneflt The charity trustees have had due regard to the guidance on public benefit published by the commission in exercising their powers and duties ACHIEVEMENT AND PERFORMANCE Charltable activities The CIO has undertaken transport activities, befriending activities and helped the community in the Framlingham area by providing the dementia-friendly Forget Me Not Club, the Mental Health supporting Worry Tree Cafe, The Men's Shed has been joined by a Ladies Shed and Furniture Project which has helped families following storm Babet, our Hour Community waste disposal Van and Trishaw rides in the Town. The CIO continues to raise its profile as the "Go to" organisation in the Town. All of these are aimed at satisfying their core objectives and aims and have continued in 2023124 to serve the community. Fundralslng activities The CIO have continued to apply for and receive grants from a number of generous donors and trusts set out in the report below. The CIO has carried out a number of fundraising events in the year and also very successfully made use of a professional fundraising in applying for suitable funding streams which have seen it further expand it Servi in the Framlingham area. Page 1
Hour Communi Re ort of the Trustees f r the Year Ended 30 June 2024 FINANCIAL REVIEW Financlal position The CIO is in a positive financial position with funds put aside to provide its main activities into the future. This has been due to the generosity of a number of Trusts and others who have provided finances. Principal fundlng sources Funding for the CIO has principally provided by.. Agilia Belstead Ganzoni Charitable Settlement RS Brownless CT Clarke & Simpson Co¢kerton legacy Cranfield CT 1971 The David Family Foundation Department of Transport East Suffolk Council Essex Community Foundation Flagship Housing Association Framlingham Town Council Simon Gibson CT Sir Robert Gooch CT The Goodman Foundation Edward Gosling Foundation M Hammond Albert Hunt Trust Irving Memorial Trust J Kelleway Marsh Christian Trust Masonic lodge Probus Rotary Royal Countryside Fund Souter CT Suffolk Community Foundation Ms P S Wagstaff HD Wills 1965 CT R&E Wilson Roserves policy As a relatively newly formed CIO the policy is for unrestricted reseNes to meet the day to day operating requirements of the organisation for a minimum of 3 months, amounting to approximately £11,000 per month. Golng concern The accounts are prepared on the going concern basis. FUTURE PLANS The CIO plans to continue its valuable work in the area and will add, augment and change its service provision depending on the current needs of the residents and their dependants. The main focus going forward is to establish a "HUB Page 2
Hour Communi Re ort of the Trustees for the Year Ended 30 June 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng document The Charity is controlled by its governing document, its constitution, dated 17 June 2018,as a Charitable Incorporated Organisation (CIO) Charlty constitution The Charity is constituted as a Charitable Incorporated Organisation Recruitment and appointment of new truste88 Apart from the first charity trustees, every appointed trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. Selection of trustees is with regard to the skills, knowledge and experience needed for the effective administration of the CIO. Framlingham Town Council may appoint one charity trustee. REFERENCE AND ADMINISTRATIVE DETAILS R8gistered Charty number 1167837 Principal address 27 College Road Framlingham Suffolk IP13 9EJ Trustees Mr L Pearson (resigned 2.11.23) Mrs S E Norman Mr J Tanner Chairperson Mrs B Eglinton Mr R Mays Mr M Salmon Ms R J Chesman Mr J E Fairweather Trustee (appointed 24.1.24) Independent Examiner Guymer King Limited 4 Stone Street Court Stone Street Hadleigh Suffolk IP7 6HY Approved by order of the board of trustees on 16 October 2024 and signed on its behalf by.. Mr J Tanner - Trustee Page 3
Inde endent Examiner's Re Hour Communit ort to the Trustees of Independent examinerfs report to the trustees of Hour Community I report to the charity trustees on my examination of the accounts of Hour Community (the Trust) for the year ended 30 June 2024. Responslbilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145{5){b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by Section 130 of the Act., or the accounts do not accord with those records" or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Guymer King Guymer King Limited 4 Stone Street Court Stone Street Hadleigh Suffolk IP7 6HY 16 October 2024 Page 4
Hour Communi Statement of Financial Activities for the Year Ended 30 June 2024 30.6.24 Total funds 30.6.23 Total funds Unrestrlcted Restricted funds funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 85,036 92,638 177,674 202,914 Charltable actlvities Befriending costs Furniture project Xmas lunch club General The Sheds 4,990 8,986 380 4,990 8,986 380 530 1,695 2,541 5,138 335 530 1,695 895 Other trading activities Investment income Other income 28,684 7,882 28,684 7,882 11,474 3,924 219 Total 85,568 145,255 230,821 227,440 EXPENDITURE ON Raising funds 3,781 8,506 12,287 17,770 Charltable actlvlties Befriending costs Worry Tree Cafe provision Cycling without Age HelplHome Transport Furniture project Xmas lunch club General GrandPad 100 Club The Sheds Garages Kiosk Household support grant Flood help 16,161 11,058 868 11,062 46,713 22,001 30 16,161 11,058 868 11,062 46,713 22,041 30 8,546 335 11,922 10,215 1,129 9,004 30,189 17,211 135 10,168 112 94 33,547 2,423 176 30,000 40 8,546 335 31,019 3,835 31,019 3,835 24 10,000 27,396 24 10,000 27,396 Other 18 240 258 656 Total 12,409 189,224 201,633 174,731 NET INCOMEI{EXPENDITURE) Transfers between funds 73,157 (s,og4) (43,969) 5,004 29,188 52,709 13 Net movement In funds 68,063 (38,875) 29,188 52,709 The notes form part of these financial statements Page 5
Hour Communit Statement of Financial Activities for the Year Ended 30 June 2024 30.6.24 Total funds 30.6.23 Total funds Unrèstricted Restricted funds funds Not•s RECONCILIATION OF FUNDS Totsl funds brought forward 34,523 199,180 233,703 180,994 TOTAL FUNDS CARRIED FORWARD 102,586 160,305 262,891 233,703 The notes fomi part of these financial statements Page 6
Hour Communi Balance Sheet 30 June 2024 30.6.24 Total funds 30.6.23 Total funds Unrestrictod Restricted funds funds Notes FIXED ASSETS Tangible assets 1,940 111,826 113,766 131,474 CURRENT ASSETS Debtors Cash at bank and in hand 10 9,542 60,258 9,542 164,804 670 108,764 104,546 104,546 69,800 174,346 109,434 CREDITORS Amounts falling due within one year 11 (3,900) (21,321) {25,221) (7,205) NET CURRENT ASSETS 100,646 48,479 149,125 102,229 TOTAL ASSETS LESS CURRENT LIABILITIES 102,586 160,305 262,891 233,703 NET ASSETS 102.586 160,305 262,891 233,703 The notes form part of these financial statements Page 7 continued...
Hour ommuni Balance Sheet- continued 30 June 2024 FUNDS Unrestricted funds- General fund Kiosk 13 100,987 1,599 32,900 1,623 102,586 34,523 Restricted funds.. Befriending Worry Tree Cafe Cycle without Age Furniture project Mental health support worker Xmas lunch club Transport Help @ Home GrandPad The Sheds Land and Garages Flood Help 39,162 5,039 3,112 41,638 13,991 3,980 1,884 6,659 2,425 60,413 7,609 335 28,785 31,461 2,795 54,348 18,148 34,970 2,731 160,305 199,180 TOTAL FUNDS 262,891 233,703 The financial statements were approved by the Board of Trustees and authorised for issue on 16 October 2024 and were signed on its behalf by". Mr J Tanner- Trustee The notes form part of these financia5 ststements Page 8
Hour Communit Notes to the Financial Statements for the Year Ended 30 June 2024 ACCOUNTING POLICIES Bas18 of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 201g)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have bn prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over it8 estimated useful life. Motor vehicles 250h Reducing balance method Computer equipment 25 % Reducing balance method Trishaws 25°/o Reducing balance method Taxatlon The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restrictèd purposès. Wh8rè amounts are allocated to projè¢ts which were funded via a restricted fund they are treated as restricted although they are strictly designated. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. Page 9 continued...
Hour Communi Notes to the Financial Statements - continued for the Year Ended 30 June 2024 ACCOUNTING POLICIES - continued Hire purchase and leaslng commltments Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. OTHER TRADING ACTIVITIES 30.6.24 30.6.23 Mini bus hire Medical Transport 12,695 15,989 11,474 28,684 11,474 INVESTMENT INCOME 30.6.24 30.6.23 Rents reiVed 7,882 3,924 RAISING FUNDS Ralslng donations and legacias 30.6.24 30.6.23 Sundries Sub contract services Support costs 622 2,412 13,483 2,939 9,260 12.199 16,517 Investment management costs 30.6.24 30.6.23 Property repairs 983 Aggregate amounts 12,287 17,770 Page 10 continued...
Hour Communit Notes to the Financial Statements- continued for the Year Ended 30 June 2024 SUPPORT COSTS Inforniatlon technology Management Finance Raising donations and legacies Befriending costs Worry Tree Cafe provision HelplHome Transport Furniture project Xmas lunch club General The Sheds Garages Kiosk 159 187 159 308 163 30 2,398 5,833 1,518 24 115 33 1,948 149 2,544 1,122 10,779 265 5,647 Human regources Governance costs Other Totals Raising donations and legacies Befriending costs Worry Tree Cafe provision HelplHome Transport Furniture project Xmas lunch club General The Sheds Garages Kiosk 9,260 681 681 681 681 681 9,260 13,462 10,990 10,962 20,370 19,182 30 7,507 23,278 2,811 24 8,460 8,460 8,460 17,571 10,629 4,162 1,662 1,662 1,662 5,760 1,076 8,460 3,884 5,760 681 171 63,116 24,552 13,517 117,876 Included in Support costs was the amount of £1200 relating to the fees of the Independent Examiner Page11 continued...
Hour Communi Notes to the Financial Statements - continued for the Year nded 30 June 2024 TRUSTEES. REIIIUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the year ended 30 June 2024 nor for the year ended 30 June 2023. Trustee3' expensas There were no trustees, expenses paid for the year ended 30 June 2024 nor for the year ended 30 June 2023. STAFF COSTS The average monthly number of employees during the year was as follows: 30.6.24 30.6.23 General No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestrlcted Restricted funds funds Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 46,774 156,140 202,914 Charitable activities Befriending costs Furniture project Xmas lunch club The Sheds 2,541 5,138 335 895 2,541 5,138 335 895 Other trading activities Investment income Other income 11,474 3,924 11,474 3,924 219 219 Total 48,993 180,447 227,440 EXPENDITURE ON Raising funds 6.018 11,752 17,770 Gharltable acrivltles Befriending costs Worry Tree Cafe provision Cycling without Age Help/Home Transport Furniture project Xmas lunch club G@neral GrandPad 11,922 10,215 1,129 9,004 30,169 17,211 135 11,922 10,215 1,129 9,004 30,169 17,211 135 10,168 112 10,168 112 Page 12 continued...
Hour Communi Notes to the Financial Statements - continued for the Year Ended 30 June 2024 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - contlnued Unrestricted Restrlcted funds funds Total funds 100 Club The Sheds Garages Kiosk Household support grant 94 33,547 2,423 94 33,547 2,423 176 30,000 176 30,000 Other 162 494 656 Total 18,524 158,207 174,731 NET INCOME Transfers between funds 30,469 (30,194) 22,240 30,194 52,709 Net movement In funds 275 52,434 52,709 RECONCILIATION OF FUNDS Total funds brought fomard 34,247 146,747 180,994 TOTAL FUNDS CARRIED FORWARD 34,522 199,181 233,703 TANGIBLE FIXED ASSETS Improvements to Plant and property machinery Freehold property COST At 1 July 2023 Additions 30,001 5,037 60,447 5,620 At 30 June 2024 30,001 5,037 66,067 DEPRECIATION At 1 July 2023 Charge for year 28,479 8,355 1,024 At 30 June 2024 1,969 36,834 NET BOOK VALUE At 30 June 2024 30,001 3,068 29,233 At 30 June 2023 30,001 4,092 31,968 Page 13 continued...
Hour Communi Notes to the Financial Statements- continued for the Year Ended 30 June 2024 TANGIBLE FIXED ASSETS - contlnued Motor vehlcles Computer equipment Totals COST At 1 July 2023 Additions 136,718 3,000 8,468 238,671 8,620 At 30 June 2024 139,718 6,468 247,291 DEPRECIATION At 1 July 2023 Charge for year 74,421 15,772 3,352 1,177 107,197 26,328 At 30 June 2024 90,193 4,529 133,525 NET BOOK VALUE At 30 June 2024 49,525 1,939 113,766 At 30 June 2023 62,297 3,116 131,474 The CIO owns a Telephone Kiosk on Market Hill Framlingham which it purchased for a nominal £1 which is included in Freehold property although the replacement value is estimated at £2,500. 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 30.6.24 30.6.23 Trade debtors Prepayments 3,542 6,000 670 9,542 670 Page 14 continued...
Hour Communit Notes to the Financial Statements - continued for the Year Ended 30 June 2024 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 30.6.24 30.6.23 Bank loans and overdrafts (see note 12) Payments on account Trade creditors Other creditors 18,750 1,049 2,292 2,112 1,752 6,471 25,221 7,205 12. LOANS An analysis of the maturity of loans is given below: 30.6.24 30.6.23 Amounts falling due within one year on demand.. Bank overdrafts 18,750 1,049 Please note that the overdrafts are notional as the organisation has positive funds when all are aggregated. They come about due to the way that resources are divided among the various funds and are covered by the value of the other assets in the funds concerned such that if the assets in all the funds were converted into cash at their book values each fund would at least stand at "nil" 13. MOVEMENT IN FUNDS Transfers between funds Income and expenses for the various restricted funds are accounted for and costs are allocated on the basis of a percentage based on the initial forecasts for the year. If any of the funds are in deficit {usually due to the costs allocated to it rather than because of any actual account being overdrawn) then funds from the General Fund are transferred at the end of the year to bring the fund back to a nil balance. 14. RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 30 June 2024. Page 15
Hour Communit Detailed Statement of Financial Activities for the Year Ended 30 June 2024 30.6.24 30.6.23 INCOME AND ENDOWMENTS Donations and legacies Donations Grants 52,692 124,982 16,892 186,022 177,674 202,914 Other trading activities Mini bus hire Medical Transport 12,695 15,989 11.474 28,684 11,474 Investment income Rents received 7,882 3,924 Charltable activities Sales 16,581 8,909 other income Sundry income 219 Total incomlng resources 230,821 227,440 EXPENDITURE Ralslng donations and legacies Sundries Sub contract services 622 2,412 2,939 2,939 3,034 Other trading activltles Bad debts 88 270 Investmont management costs Property repairs 983 Charitable activities Advertising Sundries Mini bus costs Carried forward 714 269 11,043 11,757 6,621 6,984 This page does not form part of the sLqtutory financial statements Page 16
Hour Communi Detailed Statement of Financial Activities for the Year Ended 30 June 2024 30.6.24 30.6.23 Charitable activitles Brought forward FGMN Expenses Transit costs Freehold propety Plant and machinery Fixtures and fittings Motor vehicles Computer equipment Grants to institutions 11,757 2,572 2,279 6,984 2,721 945 8,932 800 8,579 15,772 1,177 37,536 12,398 606 33,320 80,472 65,906 Other Training Computer costs 18 240 306 350 258 656 Support costs Management Insurance Sundries 2,213 8,566 3,122 11,044 10,779 14,166 Finance Bank charges 265 Inforniatlon technology Repairs and renewals 5,647 5,523 Human resources Wages DBS 62,972 144 40,134 156 63,116 40,290 Other Other operating leases Telephone Postage and stationery Travel and subsistence 19,470 1,915 3,109 58 18,330 1,680 3,385 3,836 24,552 27,231 This page does not form part of the statutory financial statements Page 17
Hour Communi Detailed Statement of Financial Activities for the Year Ended 30 June 2024 30.6.24 30.6.23 Othèr Governance costs Professional Fees 13,517 16,672 Total resources expended 201,633 174,731 Net income 29,188 52,709 This pag8 does not form part of the statutory financial statements Page 18