2020-08-31-accounts - Hornsby House School PTA

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Trustees’ annual report for the year ended 31 August 2020

Reference and Administrative details

Charity name	`Hornsby House School Parent Teachers Association`
Other name the charity uses	`HHS PTA`
Registered charity number	`1167799`
Charity’s principal address	`Hearnville Road` `Balham` `SW12 8RS`

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
`Carolin Lotter`	`Chair`
`Alice Lamb`	`Deputy Chair`
`Sarah` `Cullington`	`Secretary`
`Nicola Elgie`	`Treasurer`
`Fiona Panzetta`	`Trustee`	`Appointed 09/11/19`
`Kellie Brocket`	`Trustee`
`Edward Rees`	`Trustee`
`Gabrielle` `Bunning`	`Trustee`

Structure, governance and management

The PTA operates according to the constitution adopted on 16 March 2016. Annual General Meetings (AGM’s) must be held each calendar year and within 15 months of the previous AGM.

At the AGM the accounts and report of the committee members for the previous financial year are received, new committee members are elected and an independent examiner for the financial statements is appointed.

Committee members are elected annually at the AGM and hold office until the next AGM. Nominations for the committee may be made by any member of the PTA and seconded by another and are to be made in writing to the Chair.

A minimum of three PTA meetings are to be held each academic year.

All parents, guardians or carers of any pupil currently attending the school; and the teaching and non-teaching staff currently employed by the school are members of the PTA.

Objectives and activities

The objects of the charity are to advance the education of the pupils in the school, in particular by developing effective relationships between the staff, parents and others associated with the school, and engaging in activities and providing facilities which support the school and advance the education of the pupils.

Events and Activities undertaken for the public benefit in relation to these objects

The PTA works with the school, parents, pupils and the local community to put on a range of events and activities, such as Summer and Christmas fairs, film nights and Quiz nights. These help to build the school community, break down barriers and help fundraise. Funds are used to purchase a range of goods and services that help advance the education of pupils at our school, the PTA has funded classroom, sports and playground equipment, for example an overhead projector in the hall, water fountains for the playground and lighting for school productions.

The committee decides how to spend the funds raised. Advice is taken from both the headteacher and/or other members of the senior leadership team on goods and/or services that are required to advance the education of pupils at the current time. Parents and pupils are also asked for their views.

From time to time some longer term projects may be funded depending on the needs identified to advance the education of pupils at the school. For example, funding a large piece of capital equipment. These may require funds to be raised over a longer period.

A great contribution is made by member volunteers who give up their time to help arrange and run the various events throughout the year.

Achievements and performance

Due to the Coronavirus pandemic, fundraising during the second half of the year has been hampered by the Government lockdown rules and social distancing. The PTA managed to hold very successful events in the first two terms, but have not held any fundraising activities since March. The attached financial statements detail the revenues, expenses and overall profits from these events.

We were able to hold our very successful and entertaining Christmas market and parent’s Christmas party before the Christmas holidays, which generated nearly £4,500 profit between the two events. We also sold Christmas card, wrapping paper and Hornsby House tea towels.

We made the most of the first term and a half, by also holding a much enjoyed (by the children if not the volunteer parents) film night, the much loved toy fair and the very competitive parents quiz.

Financial Rovitr After event costs. If PTA raised £1S,(M)2 fr(xn iv8 fwthhirKJ and 8ocial events throughwl year. Amounts totaling £11,868 were expensed kn resp1 of char6tabl8 aclk¥fities. We donated £629 to lh8 School this year to a new keybowd ts th8 nthvty refurbishal music fon. In addilion the Committee was able to rMd Ihat a total of £10,3LKI ShId be donated to chosen chwrties. A £939 was used to the cost the yw 6 yearbook 80 that all thildM loaviw the school a memento from thor time at th8 SCI. Gonenl running expen88s of £1.811 were inomd the y8ar. The over811 profrt gewated for the year was £1.323 aThJ thbs has bewj added to unrestrided r8s8Nes carried fward. The PTA aims to k1 r&8ervas of rK) rnore £15,(XKI w)d no188s than £7.5(Kl in ordw to fin8nc8 the nJnnirKJ of the PTA for follcmiro year and to cover the Costs of any items requested by the school. Total reserves fcvward as at 31 August 2020 were £15,580. The Trustees votad unanimously to retain th8 £ addital r88wves at lh8 end of this year. Ther8 was rw) school chosen charty in tenn 3 (kn to th& kxkd(ywn of the scl¥)ol. and we wanted to be able to supprKt fulty th8 school's chxen ch¥ities n 2021 tho clwklren ar8 beck at school. All funds held by the PTA are unre8tri8d. Doclaratlons The Iruste68 declar• that thoy hav• 4)provod th• Iru8teo•' report above. Slgnod on behalf of the charfty'8 Ixu8teos SOatur9(•) Full name(s) PIllI)n leg Sacretsry. Chalr, otc) E>4-( rt6fisuLEP 11 l oslaoJi

Hornsby House School PTA Statement of Financial Activity for the year ended 31 August 2020

1,505 1,160 4,298 Inc	- 1,348 - 80 3,399 3,480 - 8,548 8,548 - - - - 1,844 846 846 154 154 496 - - - - 16,714 10,300 - 939 - - - 629 629 11,868 33 1,589.75 36.00 122.00 30 1,811 30,393 £ nded 31 August 2020 unrestricted funds Expense	Profit £ 594 1,508 1,008 3,483 1,000 - - 3,530 929 (154) 1,004 - - - 2,100 15,002 (10,300) - (939) - - (629) (11,868) - (33) (1,590) (36) - (122) (30) (1,811) 1,323 2,293 3,616	1,763 1,267 4,735 Inc	- 1,527 - 80 - 4,592 4,673 - - - 44,067 90,788 134,855 - 3,240 228 228 2,745 80 2,825 416 760 - - - 148,524 12,697 328 1,000 21 69 4,000 - 4,000 18,115 40 76 1,703 445 552 140 - 2,956 169,595 £ nded 31 August 2019 nrestricted funds Expense	Profit £ 1,031 2,246 854 3,092 - 2,316 146 5,828 1,976 3,531 842 703 525 273 -
4,213 5,335	- 8,548		- -	- -
- -	- -		46,383 90,788	44,067 90,788
1,775	846		2,204	228
- -	154		4,802 1,555	2,745 80
	- 629			4,000 -
					23,363
					(12,697) (328) (1,000) (21) (69) (4,000)
					(18,115)
					(40) (76) (1,703) (445) (552) (140) -
					(2,956)

					2,293
					-
		3,616			2,293

There have been no other recognised gains or losses or tranfers between funds for the financial year.

Hornsby House School PTA Balance Sheet as at 31 August 2020

31 Aug 20 ASSETS Current Assets Accounts Receivable Prepayments 265 Other debtors - Total Accounts Receivable 265 Cash at bank and in hand Nat West current 16,022 Petty cash 863 Total Cash at bank and in hand 16,885 Total Current Assets 17,150 Current Liabilities Accounts Payable Accounts Payable 629 Total Accounts Payable 629 Other Current Liabilities Accruals 940 Total Other Current Liabilities 940 Total Current Liabilities 1,569 NET CURRENT ASSETS 15,580 TOTAL ASSETS LESS CURRENT LIABILITIES 15,580 NET ASSETS 15,580 Capital and Reserves Share Capital Account 19,413 Unrestricted Net Assets (5,157) Profit for the Year 1,323 Shareholder funds 15,580	31 Aug 19 - 872 872 117,699 - 117,699 118,571 103,374 103,374 940 940 104,315 14,256 14,256 14,256 19,413 (7,450) 2,293 14,256	£ Change 265 (872) (607) (101,677) 863 (100,814) (101,421) (102,745) (102,745) - - (102,745) 1,324 455 455 - 2,293 (970) 1,323	% Change
			100% 100% 100% -86% 0%
			-20%
			-24% -99%
			-99% 0%
			0%
			-98% 9%
			3%
			3%
			0% -31% -42%
			9%

Section C Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.

The Hornsby House PTA constitutes a public benefit entity as defined by FRS 102.

1.2 Going concern

The accounts have been prepared on a Going Concern basis.

1.3 Change of accounting policy

The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2. The adoption of SORP FRS102 has not resulted in any change to the accounting policies adopted by the charity due to the nature of it's operations.

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).

1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).

Section C Notes to the accounts (cont)

Note 2 Accounting policies

2.1 RECOGNITION OF INCOME

Income is included in the Statement of Financial Activities (SoFA) when:

the charity becomes entitled to the resources;

· it is more likely than not that the trustees will receive the resources; and

the monetary value can be measured with sufficient reliability.

2.2 EXPENDITURE AND LIABILITIES

Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate Provisions for liabilities of the amount required to settle the obligation at the reporting date

The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Basic financial instruments Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP.

2.3 ASSETS

Stocks Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value.

Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock.

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any Debtors trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Note 3 Details of certain items of expenditure

3.1 Fees for examination of the accounts

No fees were paid for the Independent examination of the accounts, tax advisory or other accountancy or audit services for the year ended 31 August 2020 (2019: nil).

Note 4 Paid employees

The charity had no paid employees during the year ended 31 August 2020 (2019:nil).

Section C Notes to the accounts (cont)

Note 5 Donations

5.1 Analysis of donations paid to Hornsby House School and nominated charities (included in cost of charitable activities)

	2020 2019	2020 2019	2020 2019	2020 2019	2020 2019	2020 2019
Analysis	Grants to institutions	Auction proceeds	TOTAL	Grants to institutions	Auction proceeds	TOTAL
HornsbyHouse School	629	-	629	4,000	-	4,000
Cure Leukaemia	-	-	-	4,000	-	4,000
Yellowball	-	-	-	4,000	-	4,000
Tommy's	-	-	-	1,555	45,394	46,949
Dom Magee	-	-	-	3,142	45,394	48,536
The Crowd	200		200	-	-	-
KangDaek school	1,876		1,876	-	-	-
Austrialian Bushfire Relief(WWF)	2,124		2,124	-	-	-
NHS Charities together	2,100		2,100	-	-	-
Battersea Summer scheme	4,000		4,000	-	-	-
*Total*	10,929	-	10,929	16,697	90,788	107,485

5.2 Donations made to the school

Donations made to Hornsby House School	Purpose	Total amount of donations made £
New keyboard	Keyboard for music room	629


		-
TOTAL DONATIONS PAID Other unanalysed grants Total donations to Hornsby House School in reporting period		629
		939
		1,568

Note 6 Tangible fixed assets

The charity has no tangible fixed assets. (2019: nil)

Note 7 Intangible assets The charity has no intangible assets (2019:nil).

Note 8 Stock

The charity has no stock (2019: nil)

Section C Notes to the accounts (cont)

Note 9 Debtors and prepayments

Note 9 Debtors and prepayments
9.1 Analysis of debtors Prepayments Other debtors Total	This year £	Last year £
	265	-
	-	872
	265	872

There were no debtors due after more than a year (2019:nil).

Note 10 Creditors and accruals

10.1 Analysis of creditors

Amounts falling due within one year	Amounts falling due within one year	Amounts falling due after more than one year	Amounts falling due after more than one year
This year £	Last year £	This year £	Last year £
629	99,485	-	-
		-	-
		-	-
		-	-
940	940	-	-
		-	-
-	3,888	-	-
1,569	104,314	-	-

Note 11 Cash at bank and in hand

Other Total Short term cash investments (less than 3 months maturity date) Short term deposits Cash at bank and on hand	This year £	Last year £
	-	-
	-	-
	16,885	117,699
	-	-
	16,885	117,699

Note 12 Fair value of assets and liabilities

The charity does not have any material debtors therefore it does not have any material credit risk. The charity only holds cash and cash equivalents in a bank current account in a high street UK bank, the amounts held are below the threshold for the Financial Services Scheme, it holds no other investments and so it does not have a material market risk. The charity does not have any material financial commitments, no commitments are entered into unless sufficient cash has been raised to cover them. Therefore exposure to liquidity risk is minimal.

As a result of the immaterial exposure to credit risk there have been no fair value adjustments to assets and liabilities recorded in the SOFA.

Section C Notes to the accounts (cont)

Note 13 Transactions with trustees and related parties

13.1 Trustee remuneration and benefits

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

13.2 Trustees' expenses

No trustee expenses have been incurred in the year ended 31 August 2020 (2019: nil).

13.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.

There have been no related party transactions in the reporting period (True or False)

FALSE

Name of the trustee or related party	Relationship to charity	Description of the transaction(s)	Amount	Balance at period end	Provision for bad debts at period end	Provision for bad debts at period end	Amounts written off during reporting period
			£	£	£		£
Alice Lamb	Trustee	Expenses incurred on behalf of charity	179		-	-	-
Carolyn Lotter	Trustee	Expenses incurred on behalf of charity	1,472	-	-	-	-
Kellie Brockett	Trustee	Expenses incurred on behalf of charity	220	-	-	-	-
Nicola Elgie	Trustee	Expenses incurred on behalf of charity	448	-	-	-	-
Sarah Cullington	Trustee	Expenses incurred on behalf of charity	922	-	-	-	-
Fiona Panzetta	Trustee	Expenses incurred on behalf of charity	42	-	-	-	-

In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.

All amounts paid as soon as claim and receipts are submitted

None

For any related party, please provide details of any guarantees given or received.

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Homsby House Parents Teachers Association (HHS PTA) On accounts for the year ended 3110812020 Charity no (if any) 1167799 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3110812020. Responsibllities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (°the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Direclions given by the Charity Commission under section 14515)(b) of the Act. Independent I have completed my examination. I confim that no material matters have examiner's ststement come to my attention in connection writh the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charrties Aci: or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable qUIrementS conceming the form and content of accounls set out in the Charities (Accounls and Reports) Regulalions 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no Concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Signed: Date.. 05 Name: KIoA/A Relevant professional qualificationls) or body (if any): KCA Address: 2Y 6L n) /V Ka74 fv18 IER Oct 2018