## **Trustees’ annual report for the year ended 31 August 2020** ## **Reference and Administrative details** |Charity name|`Hornsby House School Parent Teachers Association`| |---|---| |Other name the charity uses|`HHS PTA`| |Registered charity number|`1167799`| |Charity’s principal address|`Hearnville Road`
`Balham`
`SW12 8RS`| **Names of the charity trustees who manage the charity** |






|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||`Carolin Lotter`|`Chair`||| ||`Alice Lamb`|`Deputy Chair`||| ||`Sarah`
`Cullington`|`Secretary`||| ||`Nicola Elgie`|`Treasurer`||| ||`Fiona Panzetta`|`Trustee`|`Appointed 09/11/19`|| ||`Kellie Brocket`|`Trustee`||| ||`Edward Rees`|`Trustee`||| ||`Gabrielle`
`Bunning`|`Trustee`||| ## **Structure, governance and management** The PTA operates according to the constitution adopted on 16 March 2016. Annual General Meetings (AGM’s) must be held each calendar year and within 15 months of the previous AGM. At the AGM the accounts and report of the committee members for the previous financial year are received, new committee members are elected and an independent examiner for the financial statements is appointed. Committee members are elected annually at the AGM and hold office until the next AGM. Nominations for the committee may be made by any member of the PTA and seconded by another and are to be made in writing to the Chair. A minimum of three PTA meetings are to be held each academic year. All parents, guardians or carers of any pupil currently attending the school; and the teaching and non-teaching staff currently employed by the school are members of the PTA. ## **Objectives and activities** The objects of the charity are to advance the education of the pupils in the school, in particular by developing effective relationships between the staff, parents and others associated with the school, and engaging in activities and providing facilities which support the school and advance the education of the pupils. ## **Events and Activities undertaken for the public benefit in relation to these objects** The PTA works with the school, parents, pupils and the local community to put on a range of events and activities, such as Summer and Christmas fairs, film nights and Quiz nights. These help to build the school community, break down barriers and help fundraise. Funds are used to purchase a range of goods and services that help advance the education of pupils at our school, the PTA has funded classroom, sports and playground equipment, for example an overhead projector in the hall, water fountains for the playground and lighting for school productions. The committee decides how to spend the funds raised. Advice is taken from both the headteacher and/or other members of the senior leadership team on goods and/or services that are required to advance the education of pupils at the current time. Parents and pupils are also asked for their views. From time to time some longer term projects may be funded depending on the needs identified to advance the education of pupils at the school. For example, funding a large piece of capital equipment. These may require funds to be raised over a longer period. A great contribution is made by member volunteers who give up their time to help arrange and run the various events throughout the year. ## **Achievements and performance** Due to the Coronavirus pandemic, fundraising during the second half of the year has been hampered by the Government lockdown rules and social distancing. The PTA managed to hold very successful events in the first two terms, but have not held any fundraising activities since March. The attached financial statements detail the revenues, expenses and overall profits from these events. We were able to hold our very successful and entertaining Christmas market and parent’s Christmas party before the Christmas holidays, which generated nearly £4,500 profit between the two events. We also sold Christmas card, wrapping paper and Hornsby House tea towels. We made the most of the first term and a half, by also holding a much enjoyed (by the children if not the volunteer parents) film night, the much loved toy fair and the very competitive parents quiz. Financial Rovitr After event costs. If* PTA raised £1S,(M)2 fr(xn iv8 fwthhirKJ and 8ocial events throughwl year. Amounts totaling £11,868 were expensed kn resp￿1 of char6tabl8 aclk¥fities. We donated £629 to lh8 School this year to a new keybowd ts th8 nthvty refurbishal music fo￿n. In addilion the Committee was able to r￿￿M￿d Ihat a total of £10,3LKI Sh￿Id be donated to chosen chwrties. A £939 was used to the cost ￿ the yw 6 yearbook 80 that all thildM loaviw the school a memento from thor time at th8 SCI￿. Gonenl running expen88s of £1.811 were inomd the y8ar. The over811 profrt gewated for the year was £1.323 aThJ thbs has bewj added to unrestrided r8s8Nes carried fward. The PTA aims to ￿k1 r&8ervas of rK) rnore £15,(XKI w)d no188s than £7.5(Kl in ordw to fin8nc8 the nJnnirKJ of the PTA for follcmiro year and to cover the Costs of any items requested by the school. Total reserves fcvward as at 31 August 2020 were £15,580. The Trustees votad unanimously to retain th8 £￿ addit*￿al r88wves at lh8 end of this year. Ther8 was rw) school chosen charty in tenn 3 (kn to th& kxkd(ywn of the scl¥)ol. and we wanted to be able to supprKt fulty th8 school's chxen ch¥ities n 2021 tho clwklren ar8 beck at school. All funds held by the PTA are unre8tri￿8d. Doclaratlons The Iruste68 declar• that thoy hav• 4)provod th• Iru8teo•' report above. Slgnod on behalf of the charfty'8 Ixu8teos SO￿atur9(•) Full name(s) P￿IllI)n leg Sacretsry. Chalr, otc) E>4-( rt6fisuLEP 11 l oslaoJi ## **Hornsby House School PTA Statement of Financial Activity for the year ended 31 August 2020** |Other trading activities
Affiliate Marketing income
T Towels, Christmas cards and wrap
Toy Fair income
_Christmas Market_
raffle proceeds
Stall Holders Fees
Christmas Market - Other
_Total Christmas Market_
_Parents Christmas Party income_
Party bar takings
Party ticket sales
_Total Parents Christmas Party income_
_30th Anniversary Ball_
30th Anniversary ball
30th Anniversary ball auction
_Total 30th Anniversary Ball_
Year 4 play bar
Nearly New Uniform Sales
_Quiz night_
Quiz Night tables
_Total Quiz night_
Summer fete takings
summer fete takings
raffle proceeds
_Total Summer fete_
Filmnight
Discos
Donation from Year 6
Sports day refreshments
Donations received for NHS charities
Total other trading activities
Charitable Activities - Other
Donations to Charity
Sports Day Refreshments
Year 6 leavers' party and book
Year 6 Play
Year 4 play
_Donations to Hornsby House School_
Lighting for hall
Keyboard for music room
_Total Gifts and Donations to School_
Total Charitable Activities - Other
General Expenses
PTA committee meetings
PTA AGM Expenses
Gifts to Hornsby House School Staff
Gifts to parents and others
PTA misc expenses - Other
Fees and Subscriptions
PTA running expense - Other
Total General Expenses
Net income
Reconciliation of funds
Total funds brought forward
Total funds carried forward|1,505
1,160
4,298
**Inc**|594
2,856
1,008



6,963


9,548
-
-
5,373
1,775
-
1,500
2,100
31,716
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
31,716
£
**Year e**
**All**
**ome**|-
1,348
-
80
3,399
3,480
-
8,548
8,548
-
-
-
-
1,844
846
846
154
154
496
-
-
-
-
16,714
10,300
-
939
-
-
-
629
629
11,868
33
1,589.75
36.00
122.00
30
1,811
30,393
£
**nded 31 August 2020**
**unrestricted funds**
**Expense**|**Profit**
£
594
1,508
1,008
3,483
1,000
-
-
3,530
929
(154)
1,004
-
-
-
2,100
15,002
(10,300)
-
(939)
-
-
(629)
(11,868)
-
(33)
(1,590)
(36)
-
(122)
(30)
(1,811)
1,323
2,293
3,616|1,763
1,267
4,735
**Inc**|1,031
3,773
854
7,765
-
137,171
146
9,068
2,204
6,357
1,258
1,463
525
273
-
171,888
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
171,888
£
**Year e**
**All u**
**ome**|-
1,527
-
80
-
4,592
4,673
-
-
-
44,067
90,788
134,855
-
3,240
228
228
2,745
80
2,825
416
760
-
-
-
148,524
12,697
328
1,000
21
69
4,000
-
4,000
18,115
40
76
1,703
445
552
140
-
2,956
169,595
£
**nded 31 August 2019**
**nrestricted funds**
**Expense**|**Profit**
£
1,031
2,246
854
3,092
-
2,316
146
5,828
1,976
3,531
842
703
525
273
-| |---|---|---|---|---|---|---|---|---| ||4,213
5,335||-
8,548||-
-||-
-|| ||-
-||-
-||46,383
90,788||44,067
90,788|| ||1,775||846||2,204||228|| ||-
-||154||4,802
1,555||2,745
80|| ||||-
629||||4,000
-|| |||||||||23,363| |||||||||(12,697)
(328)
(1,000)
(21)
(69)
(4,000)| |||||||||(18,115)| |||||||||(40)
(76)
(1,703)
(445)
(552)
(140)
-| |||||||||(2,956)| |||||||||| |||||||||2,293| |||||||||-| |||||3,616||||2,293| There have been no other recognised gains or losses or tranfers between funds for the financial year. 1 ## **Hornsby House School PTA Balance Sheet as at 31 August 2020** |**31 Aug 20**
**ASSETS**
**Current Assets**
**Accounts Receivable**
**Prepayments**
265
**Other debtors**
-
**Total Accounts Receivable**
265
**Cash at bank and in hand**
**Nat West current**
16,022
**Petty cash**
863
**Total Cash at bank and in hand**
16,885
**Total Current Assets**
17,150
**Current Liabilities**
**Accounts Payable**
**Accounts Payable**
629
**Total Accounts Payable**
629
**Other Current Liabilities**
**Accruals**
940
**Total Other Current Liabilities**
940
**Total Current Liabilities**
1,569
**NET CURRENT ASSETS**
15,580
**TOTAL ASSETS LESS CURRENT LIABILITIES**
15,580
**NET ASSETS**
**15,580**
**Capital and Reserves**
**Share Capital Account**
19,413
**Unrestricted Net Assets**
(5,157)
**Profit for the Year**
1,323
**Shareholder funds**
**15,580**|**31 Aug 19**
-
872
872
117,699
-
117,699
118,571
103,374
103,374
940
940
104,315
14,256
14,256
**14,256**
19,413
(7,450)
2,293
**14,256**|**£ Change**
265
(872)
(607)
(101,677)
863
(100,814)
(101,421)
(102,745)
(102,745)
-
-
(102,745)
1,324
455
**455**
-
2,293
(970)
**1,323**|**% Change**| |---|---|---|---| ||||100%
100%
100%
-86%
0%| ||||-20%| ||||-24%
-99%| ||||-99%
0%| ||||0%| ||||-98%
9%| ||||3%| ||||3%| ||||0%
-31%
-42%| ||||9%| 2 **Section C Notes to the accounts** Note 1 **Basis of preparation** ## **1.1 Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011. The Hornsby House PTA constitutes a public benefit entity as defined by FRS 102. ## **1.2 Going concern** The accounts have been prepared on a Going Concern basis. ## **1.3 Change of accounting policy** The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2. The adoption of SORP FRS102 has not resulted in any change to the accounting policies adopted by the charity due to the nature of it's operations. ## **1.4 Changes to accounting estimates** No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). ## **1.5 Material prior year errors** No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP). 3 **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies** ## **2.1 RECOGNITION OF INCOME** Income is included in the Statement of Financial Activities (SoFA) when: - the charity becomes entitled to the resources; · it is more likely than not that the trustees will receive the resources; and - the monetary value can be measured with sufficient reliability. ## **2.2 EXPENDITURE AND LIABILITIES** **Liability recognition** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate **Provisions for liabilities** of the amount required to settle the obligation at the reporting date The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. **Basic financial instruments** Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. ## **2.3 ASSETS** **Stocks** Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value. Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any **Debtors** trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. ## **Note 3 Details of certain items of expenditure** ## **3.1 Fees for examination of the accounts** No fees were paid for the Independent examination of the accounts, tax advisory or other accountancy or audit services for the year ended 31 August 2020 (2019: nil). ## **Note 4 Paid employees** The charity had no paid employees during the year ended 31 August 2020 (2019:nil). 4 **Section C Notes to the accounts (cont)** **Note 5 Donations** ## **5.1 Analysis of donations paid to Hornsby House School and nominated charities (included in cost of charitable activities)** ||**2020**
**2019**|**2020**
**2019**|**2020**
**2019**|**2020**
**2019**|**2020**
**2019**|**2020**
**2019**| |---|---|---|---|---|---|---| |**Analysis**|**Grants to institutions**|**Auction proceeds**|**TOTAL**|**Grants to institutions**|**Auction**
**proceeds**|**TOTAL**| |HornsbyHouse School|629|
-|629|4,000|
-|4,000| |Cure Leukaemia|-|-|-|4,000|
-|4,000| |Yellowball|-|-|-|4,000|
-|4,000| |Tommy's|-|-|-|1,555|45,394|46,949| |Dom Magee|-|-|-|3,142|45,394|48,536| |The Crowd|200||200|
-|-|-| |KangDaek school|1,876||1,876|
-|-|-| |Austrialian Bushfire Relief(WWF)|2,124||2,124|
-|-|-| |NHS Charities together|2,100||2,100|
-|-|-| |Battersea Summer scheme|4,000||4,000|
-|-|-| |**_Total_**|**10,929**|**-**|**10,929**|**16,697**|**90,788**|**107,485**| ## **5.2 Donations made to the school** |**Donations made to Hornsby House School**|**Purpose**|**Total amount of**
**donations made £**| |---|---|---| |New keyboard|Keyboard for music room|629| |||| |||| |||-| |**TOTAL DONATIONS PAID**
Other unanalysed grants
Total donations to Hornsby House School in reporting period||**629**| |||939| |||1,568| **Note 6 Tangible fixed assets** The charity has no tangible fixed assets. (2019: nil) **Note 7 Intangible assets** The charity has no intangible assets (2019:nil). **Note 8 Stock** The charity has no stock (2019: nil) 5 **Section C Notes to the accounts (cont)** ## **Note 9 Debtors and prepayments** |**Note 9 Debtors and prepayments**||| |---|---|---| |**9.1 Analysis of debtors**
Prepayments
Other debtors
**Total**|**This year**
**£**|**Last year**
**£**| ||265|-| ||-|872| ||265|872| ## **There were no debtors due after more than a year (2019:nil).** ## **Note 10 Creditors and accruals** ## **10.1 Analysis of creditors** |Accruals for donations payable
Bank loans and overdrafts
Trade creditors
Payments received on account for contracts or performance-related grants
Accruals and deferred income
Taxation and social security
Other creditors
**Total**|**Amounts falling due within one year **|**Amounts falling due within one year **|**Amounts falling due after more than**
**one year**|**Amounts falling due after more than**
**one year**| |---|---|---|---|---| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| ||629|99,485|-|-| ||||-|-| ||||-|-| ||||-|-| ||940|940|-|-| ||||-|-| ||-|3,888|-|-| ||1,569|104,314|-|-| ## **Note 11 Cash at bank and in hand** |Other
**Total**
Short term cash investments (less than 3 months maturity date)
Short term deposits
Cash at bank and on hand|**This year**
**£**|**Last year**
**£**| |---|---|---| ||-|-| ||-|-| ||16,885|117,699| ||-|-| ||16,885|117,699| ## **Note 12 Fair value of assets and liabilities** The charity does not have any material debtors therefore it does not have any material credit risk. The charity only holds cash and cash equivalents in a bank current account in a high street UK bank, the amounts held are below the threshold for the Financial Services Scheme, it holds no other investments and so it does not have a material market risk. The charity does not have any material financial commitments, no commitments are entered into unless sufficient cash has been raised to cover them. Therefore exposure to liquidity risk is minimal. As a result of the immaterial exposure to credit risk there have been no fair value adjustments to assets and liabilities recorded in the SOFA. 6 **Section C Notes to the accounts (cont)** **Note 13 Transactions with trustees and related parties** ## **13.1 Trustee remuneration and benefits** **None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.** ## **13.2 Trustees' expenses** **No trustee expenses have been incurred in the year ended 31 August 2020 (2019: nil).** ## **13.3 Transaction(s) with related parties** _**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.**_ ## **There have been no related party transactions in the reporting period (True or False)** _**FALSE**_ |**Name of the trustee or related**
**party**|**Relationship to**
**charity**|**Description of the transaction(s)**|**Amount**|**Balance at**
**period end**|**Provision for bad debts at**
**period end**|**Provision for bad debts at**
**period end**|**Amounts**
**written off**
**during**
**reporting**
**period**| |---|---|---|---|---|---|---|---| ||||**£**|**£**|**£**||**£**| |Alice Lamb|Trustee|Expenses incurred on behalf of
charity|179||**-**|**-**|**-**| |Carolyn Lotter|Trustee|Expenses incurred on behalf of
charity|1,472|**-**|**-**|**-**|**-**| |Kellie Brockett|Trustee|Expenses incurred on behalf of
charity|220|**-**|**-**|**-**|**-**| |Nicola Elgie|Trustee|Expenses incurred on behalf of
charity|448|**-**|**-**|**-**|**-**| |Sarah Cullington|Trustee|Expenses incurred on behalf of
charity|922|**-**|**-**|**-**|**-**| |Fiona Panzetta|Trustee|Expenses incurred on behalf of
charity|42|**-**|**-**|**-**|**-**| _**In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.**_ All amounts paid as soon as claim and receipts are submitted None _**For any related party, please provide details of any guarantees given or received.**_ 7 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Homsby House Parents Teachers Association (HHS PTA) On accounts for the year ended 3110812020 Charity no (if any) 1167799 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3110812020. Responsibllities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (°the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Direclions given by the Charity Commission under section 14515)(b) of the Act. Independent I have completed my examination. I confim that no material matters have examiner's ststement come to my attention in connection writh the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charrties Aci: or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable ￿qUIrementS conceming the form and content of accounls set out in the Charities (Accounls and Reports) Regulalions 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no Concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Signed: Date.. 05 Name: KIoA/A Relevant professional qualificationls) or body (if any): KCA Address: 2Y 6L n) /V Ka74 fv18 IER Oct 2018