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2021-11-30-accounts

Trustees’ Annual Report for the period

From 01/12/2020 Period start date To Period end date

30/11/2021

Charity name: MY MEDINA SCHOOLS

Charity registration number: 1167738

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To advance the education of the pupils
registered in the primary schools in the
city of Medina ( part of Dakar, the capital
of Senegal) by providing and assisting
in the provision of facilities such as
schools supplies, internet access, etc.,
(not required to be provided by the
local education authority ) for education
at the schools.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 - 2015: 3000 notebooks + 3000 pens
offered to 1 school.
- 2016: 9000 notebooks and 9000 pens
offered to 3 schools
- 2017: 15,000 notebooks and 15,000
pens donated to 5 primary schools.
-2018: 25,000 notebook + 20,000 pens
offered to 7 schools.
- 2019: over 25,000 notebooks and pens
offered to 4000 kids from 12 schools
and more (see section achievement)
- 2020: more than 35,000 notebooks and
pens offered to 14 primary schools.
4500 students received our donation.
Actions are now expanded outside of
MEDINA, we have managed to help
schools outside of the capital, in the
south and the west of Senegal.
-2021: more than 5500 students received
stationeries from the charity. They are
located in the city of Medina in the
capital, the countryside side area in
north and south of Senegal. We have
also sponsored 33 top student by
paying their entire schools fees and
**tuitions ( see section achievement). **
Statement confirming
whether the trustees have
had regard to the guidance		 Para 1.18 All trustees have had regards to the
guidance issued by the charity
**commission on public benefit. **

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issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 2020- 2021:7th edition/year of donation
of stationeries. We are now helping
schools from north to south of Senegal
(not only in Medina).
- We offered the stationery to 5500
students registered in 16 schools. More
than 50,000 notebooks and pens have
been offered. We have had the support
of the manager of national basket team
of Senegal and the entire team.
- The partnership with the national
school dedicated to disabled children is
being developed very well. We
sponsored 12 disabled kids as they
could not afford to pay schools feed and
transport. With our dedicated
sponsorship program, we have been
able to convince few more donor.
Following our actions, each donor
received a certificate showing the name
of the disable kid that they sponsored,
their level, and what the disability is
about. The certificate has been signed
**by both the charity and the director of **

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the schools. They recognised our continuous effort over the past years and agreed for our charity to be an ambassador of those disabled kids. We also offered wheelchairs, stationeries and others equipment. - In addition to the donation have a sponsoring program dedicated to nondisabled children. They are the top one from the 16 schools that we support. We have increased the number from 22 top students to 33, they all coming from the 16 primary public schools that we support. Each student received the equivalent of EUR 100 to cover their scholarship fees and stationaries for the next level after the primary school’s final exam (secondary schools). With the sponsoring program, we are getting very close to the family, and we need to share with the sponsor, all exam’s results from the student. If the student is not performing as expected, we will try to understand the root cause and speak to their parent to ensure they can progress. We renew the sponsoring fees only if the student managed to get a minimum of 12/10 at the end of the year. A contract is signed between the charity, the family and the sponsor to ensure the relation goes smoothly. - we still have 3 local online newspaper companies, that published most of our actions for a better visibility. They are called, Medina TV, Dak Medina and Medina Actu. - we have ad few tv show that are available on youtube - we have donated printer, and projector to few schools - we renewed the partnership with the international company named BIC. They produce mainly pens, and all the pens we donated was bought from them with a very competitive price. - Our charity t-shirt has been advertised one more time by the Senegalese national football and basket team. - we organised the 3[rd] edition of mathematic and poetry competition across 8 schools. The top 3 student have been gifted with tablet, laptop and book. - we have a specific program to go green. This project is call ECOBRIQUE. To do so we are partnering with an NGO named BIOFORCE. We the help of the NGO team, we asked to the children from 3 schools to find any plastic bag

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from the floor and put them in a plastic bottle. Once the bottle is full of plastic bac our engineer can turn them into bench. The benches are built in the middle of the schools for the students to sit down during their break. So far our students have managed to get 92 plastic bottle, full of plastic bag. The next step is to build the bench.

Additional information (optional)
Youmay choose toincludefurtherstatements		 Additional information (optional)
Youmay choose toincludefurtherstatements		 whererelevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

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Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the end of each period, the trustees
will review all the expense and income,
analyse and understand the time of the
year where income are higher and take
strategic decision to limit the charity
financial cost. We have now built an
internal dashboard which allow quick
decision making. The dashboard helps
us to understand what activity cost us
more, why, and when (which month) do
we spend more money out, do we
receive more money in.
All financial documents are available to
all charity trustees via a shared drive
that is accessible online. Our
accounting team who validate all
expenses will present to the trustees the
financial situation during the monthly
charity meeting. This is how we manage
the progress of our fundraising to
ensure we will have enough money to
cover all our donation.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 All decisions are always being based on
data driven analysis, discussed and
agreed to ensure the charity will follow
the right direction. we started with one
school in 2015, and we are now helping
16 schools. Most of the schools were in
the same area, in the capital but actions
are now expanded to others areas of the
countries. Our target for 2025, is to help
at least one school in each region of the
country. We are targeting a national
**coverage. **
Amount of reserves held Para 1.22 n/a
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 n/a

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46

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social investment policy
adopted
A description of the principal
risks facing the charity		 Para 1.46
Other

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Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 FOUNDATION
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 In selecting individuals for appointment
as charity trustees, the charity trustees
mush have regards to the skills,
knowledge and experience need for the
effective administration of the CIO

Additional information (optional)

You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name MY MEDINA SCHOOLS
Other name the charity uses MMS
Registered charity number 1167738
Charity’s principal address BR31EB
Flat 4, HIGH STREET,.
London

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Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Mangone THIAM
SOBO AKOUBA
OLIVIA MARILYNE
MONNY
SALLA SECK

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
MANGONE THIAM


CHAIR
27/11/2022
27/11/2022

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MY MEDINA SCHOOLS 1167738 Receipts and payments accounts For the period Period start date Period end date To from 01/12/2020 30/11/2021

CC16a

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest
£
3,500
7,358
330
345
1,000
2,500
3,000
-
18,033
40
-
40
18,073
7,300
3,200
359
374
112
5,900
200
230
17,675
-
-
-
17,675
398
-
-
398		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
3,500
7,358
330
345
1,000
2,500
3,000
-
18,033
40
-
40
18,073
7,300
3,200
359
374
112
5,900
200
230
-
17,675
-
-
-
17,675

398		 Total funds
to the nearest £
3,500
7,358
330
345
1,000
2,500
3,000
-
18,033
40
-
40
18,073
7,300
3,200
359
374
112
5,900
200
230
-
17,675
-
-
-
17,675

398		 Last year
to the nearest £
Donation from Frenc CompanyAccenture 3,500 -
-
-
-
-
-
-
-
-		 3,500 -
donation Paypal ( from charity website)
andgift aid		 7,358 7,358 -
Donation french charity platform named
Hello Asso		 330 330 -
donation charityBox UK 345 345 -
Donation from NBA Player Mr Dasagana
Diop		 1,000 1,000 -
Charityevent 2,500 2,500 -
Donation company Sabadola Gold and
companyWeBuy		 3,000 3,000 -
- - -
Sub total(Gross income for
AR)		 18,033 18,033 -
A2 Asset and investment sales,
(see table).
Sales of charity Tshirt 40 -
-
-		 40
- - -
Sub total 40 40 -
Total receipts
A3 Payments
- 18,073 -
cost for 35000 notebook offered to the
students		 7,300 -
-
-
-
-
-
-
-
-
-		 7,300 -
sponsoringof 33 topstudent 3,200 3,200 -
projector offered to 2 schools 359 359 -
coast ofprinter offered to a school 374 374 -
renewal of the website domain and
charityemails		 112 112 -
cost for 30000 Pens offered to the
students		 5,900 5,900 -
wheelchairs for disabled kids 200 200 -
Tshirt/ ink/ transfer paper to make the
charitytshirt		 230 230 -
- -
**Sub total ** 17,675 17,675 -
A4 Asset and investment
purchases, (see table)
- -
-
-		 -
- -
**Sub total ** - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 17,675 -
398 - -
398		 -
- - -
-		 - -
- - - -
398 - - 398 -

1 #INTERNAL

18/10/2022

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
MT
Details
Details
laptiop and paper
mobile phone cost
projector for the charity
orange and wave mobile money balance
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
paypal balance
HelloAsso.com balance
Details
advertising
transfer paper
printer		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
420
-
-
-
-
-
420
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
225
-
10
-
150
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
75
-
259
-
150
-
-
-
Fund to which
asset belongs
Cost (optional)
195
-
175
-
120
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Mangone THIAM		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
MT Mangone THIAM 27/09/2021

2

18/10/2022

INTERNAL