Trustees’ Annual Report for the period
From 1[st] April 2023. Period start date To 31[st] March 2024
Charity name: Narborough and Littlethorpe Community Library
Charity registration number: 1167677
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision of a public library service for recreation and/or other activities, by the • Provision of books (of all types) • Access to reference material • Free use of computers and internet • Access to photocopying and printing (fee charged) • Provision of out of hours groups; both for social/educational purposes |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The library has remained open to the public for its regular hours when book loans, printing, photocopying and public computers are all available, as well as being a source for local information. Our regular out of hours groups have continued to run successfully. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All library trustees (including the 3 new trustees) have provided written or verbal statements in regard to their awareness of the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | All of our library volunteers encompass a wide variety of roles, and without this commitment the library service could not function. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | • Combined meetings for the management team and trustees have continued to take place on a regular basis. Group leaders are also invited to all meetings in order to gain their input. • Advertising for volunteers is ongoing, and there has been some keen interest. One trustee has been appointed as a result of this advertising, and two others have registered their interest. • Our groups continue to be very popular: Digital Drop In on Wednesdays provides a useful service which is highly valued by the community. Busy Hands on alternate Fridays produces some very imaginative / colourful displays for inside and outside the library which are often praised by the general public. Wriggly Readers on Tuesdays continues to provide an excellent environment for pre- schoolers. The Board Games group on Tuesdays has increased in its popularity and now runs weekly rather than bi weekly. • The outdoor space in front of the library has become a focal point in the village; library volunteers tend the garden, and there is a continuous year long display from the Busy Hands group, as well as occasional displays produced by local schoolchildren. • The Book Club has continued to meet on a monthly basis. • The library is utilised as a meeting for a variety of agencies with their service users: Police Beat Surgery, Fox Connect .and Local Journal Publication. • Book sales / other sales are a popular event and the library continues to be recognised as a place for the whole community to visit, enjoy and to make good use of its facilities. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The Board Games group has become a successful addition alongside our other regular out of hours groups. The Summer Reading Challenge was held between 1stJuly - 2ndSeptember; well attended and much valued by the whole community. A social event was held on 24thNovember to thank our volunteers and ’friends’ of the library; this was much appreciated by all and helped to aid communication between all parties. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Books, plants and other sales held outside the library throughout the year helped to raise the profile of the library. A large generic Raffle event was held during the Autumn and all prizes were donated by local businesses. Money raised by raffles at the Library Quiz nights and Autumn Fayre was £1,030. The ‘Friends of the Library’ scheme continues to be well supported. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Stable position. As of 31stMarch 2024, the library’s current account held £5,321.00 in August 2023, the decision was made to transfer £9,000 from the library current account to its reserve account |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A level of reserve is held to ensure long term financial sustainability; fund raising and donations keeps the library in a strong financial position. |
| Amount of reserves held | Para 1.22 | £30,395.00 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no uncertainties. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | LCC Grant (section 106) £520 was used to purchase items for the childrens’ area and activities. : Library business (holds, fines, printing and photocopying raised £850.00). Donations received from the ‘Friends’ scheme and on our takings from our usual fund-raising activities: book / plant sales, quizzes and the Autumn Raffle raised £3,256.00 Fees raised from attendees of out of hours groups raised £1,340.00 A Grassroots grant from the Asda Foundation £400 (February 2024) |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | It was thought that the increase in energy bills may have a negative impact on library finances for several years; in October 2023 the monthly electric bill increased from £90 to £224. Lack of volunteers to take on management roles. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Incorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by existing trustees following formal application. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | As a community managed library (CML) we have a dedicated support team from Leicestershire County Council for the provision of a ‘living’ library service. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Narborough & Littlethorpe Community Library |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1167677 |
| Charity’s principal address | Station road, Narborough, Leicester LE19 2HR. |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Helen Huston | Chair | Reappointed 6.6.23 for oneyear |
||
| Sarah Peck | Treasurer / Joint secretary |
Reappointed 18.3.23 for oneyear |
||
| Margaret Watkins | Charity Commission link /joint secretary |
Reappointed 6.6.23 for oneyear |
||
| Clinton Ingrams | Data Protection | |||
| Sue Eley | Safeguarding | Appointed 6.3.23 for 3 years |
||
| Jackie Kowalewski | Appointed 20.3.24 for 3 years |
|||
| Patricia Foster- Lutz |
Resigned 23.10.23 | |||
| Lesley Hull | New appointment 22.5.24 |
|||
| Julie Jordan Spence |
New appointment 22.5.24 |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Jackie Kowalewski Full name(s) Helen Huston Position (eg Secretary, Chair Chair, etc)
Date
Narborough and Littlethorpe Library: Accounts Summary: April 2023 - March 2024
| Receipts & Payments for the Financial Year Ended 31-Mar-24 | Receipts & Payments for the Financial Year Ended 31-Mar-24 | Receipts & Payments for the Financial Year Ended 31-Mar-24 | Receipts & Payments for the Financial Year Ended 31-Mar-24 | Receipts & Payments for the Financial Year Ended 31-Mar-24 |
|---|---|---|---|---|
| A1 - RECEIPTS | Unrestr'd Funds£ Restricted Funds £ Total£ Current Financial Year, Apr'23-Mar'24 |
Last Year | ||
| Unrestr'd Funds£ |
Restricted Funds £ |
Total£ | ||
| Voluntary Income Income Generation |
1,171 3,890 |
1,171 3,890 |
2,336 4,387 |
|
| Charitable Income | 941 | 920 | 1,861 | 1,448 |
| Other Receipts | 0 | 0 | 240 | |
A1 - ASSETS & INVESTMENTS |
6,003 | 920 | 6,923 | 8,411 |
| Sale of Investments Sale of Assets |
0 0 |
0 0 |
0 0 |
|
| TOTAL RECEIPTS A3 - PAYMENTS |
0 6,003 |
0 920 |
0 6,923 |
0 8,411 |
| Generating Funds | -724 | -724 | -749 | |
Charitable Activities |
0 | 0 | 0 | 0 |
| Support Costs Othe Payments |
-5,145 -120 |
-5,145 -120 |
-4,568 -80 |
|
| A4 - ASSETS & INVESTMENTS | -5,987 | 0 | -5,987 | -5,396 |
| Purchase of Investments Purchase of Assets |
0 0 |
0 0 |
0 0 |
|
| TOTAL PAYMENTS NET OF RECEIPTS-PAYMENTS |
0 -5,987 -169 |
0 0 920 |
0 -5,987 936 |
0 -5,396 |
| 3,015 | ||||
| A5 - Transfers Between Funds | 0 | 0 | 0 | 0 |
| NET AFTER TRANSFERS | -169 | 920 | 936 | 3,015 |
| Allocation of Actual Funds for the Financial Year To 31-Mar-24 | ||||
| Actual Funds Brought Forward Movement After Transfers Total Funds Carried Forward |
Unrestr'd Funds£ Restricted Funds £ Total£ 34,781 - 34,781 -169 920 751 34,612 920 35,532 Current Financial Year, |
Last Year | ||
| Unrestr'd Funds£ 34,781 -169 34,612 |
Restricted Funds £ - 920 920 |
Total£ 31,766 3,015 |
||
| 34,781 | ||||
| Agency Funds_(HMRC & NEST)_ | 0 | 0 | 0 | |
| Total Cash Carried Forward | 34,612 | 920 | 35,532 | 34,781 |
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Narborough and Littlethorpe Library: Accounts Summary: April 2023 - March 2024
| Movements in Actual Funds for the Financial Year To 31-Mar-24 | Movements in Actual Funds for the Financial Year To 31-Mar-24 | Movements in Actual Funds for the Financial Year To 31-Mar-24 | Movements in Actual Funds for the Financial Year To 31-Mar-24 | Movements in Actual Funds for the Financial Year To 31-Mar-24 | Movements in Actual Funds for the Financial Year To 31-Mar-24 |
|---|---|---|---|---|---|
| Cash Assets Cash at Bank & in Hand Bank, Current Account Cash Account PayPal Account Bank, Deposit Account Total Cash Held Cash held as agent Current Cash Assets Owed to Charity{Overdue Receipts} Owed by Charity{Overdue Payments} Net Cash Funds |
Bt'Fwd at 01-Apr-23 0 13,571 0 21,210 34,781 0 34,781 0 0 34,781 |
Receipts in Period 0 6,737 0 0 6,737 0 |
Payments in Period 0 -5,987 0 0 -5,987 0 |
Transfers in Period 0 -9,000 0 9,185 185 |
Cd'Fwd at 31-Mar-24 0 5,321 0 30,395 |
| 35,715 0 |
|||||
| 35,715 0 0 |
|||||
| 35,715 |
| Statement of Asset & Liabilities as at 31-Mar-24 | Statement of Asset & Liabilities as at 31-Mar-24 | Statement of Asset & Liabilities as at 31-Mar-24 | |
|---|---|---|---|
| B1 - Cash Assets | General Funds£ Restricted Funds £ Total£ Current Financial Year, |
Last Year | |
| General Funds£ Restricted Funds £ |
Total£ | ||
| General Fund Net Payments in Advance Designated Funds Set as required |
35,584 0 0 |
34,781 0 0 |
|
| Total Unrestricted Funds Restricted Funds Set as required Total Restricted Funds |
0 | 35,584 0 |
34,781 0 |
| 0 | |||
| Current Total Cash Assets | 35,584 | 34,781 | |
| Money Held as Agent{eg: HMRC,NEST} Current Charitble Cash Assets B2 - Money Owed to the Charity{Other Monetary Assets} Gift Aid claim Other B5 - Money Owed by the Charity{Liabilities} Independent Examination Fee Other |
0 35,584 0 0 0 0 0 0 |
0 | |
| 34,781 | |||
| 0 0 |
|||
| 0 0 0 |
|||
| 0 | |||
| Charitable Cash Assets{Net of Liabilities) | 35,584 | 34,781 | |
| B3 - Investment assets 0 B4 - Assets retained for charity's own use. Fixed Assets 0 Stocks of Goods for Sale 0 Total Current Funds Total Funds(net of liabilities) |
0 0 0 35,584 35,584 |
0 0 0 34,781 34,781 |
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Narborough and Littlethorpe Library: Accounts Summary: April 2023 - March 2024
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