## **Trustees’ Annual Report for the period**
**From 1[st] April 2023. Period start date To 31[st] March 2024**
**Charity name: Narborough and Littlethorpe Community Library**
**Charity registration number: 1167677**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provision of a public library service for
recreation and/or other activities, by the
•
Provision of books (of all types)
•
Access to reference material
•
Free use of computers and internet
•
Access to photocopying and printing
(fee charged)
•
Provision of out of hours groups; both
for social/educational purposes|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The library has remained open to the public
for its regular hours when book loans,
printing, photocopying and public computers
are all available, as well as being a source
for local information.
Our regular out of hours groups have
continued to run successfully.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All library trustees (including the 3 new
trustees) have provided written or verbal
statements in regard to their awareness of
the guidance issued by the Charity
Commission on public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|All of our library volunteers encompass a
wide variety of roles, and without this
commitment the library service could not
function.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•
Combined meetings for the
management team and trustees have
continued to take place on a regular
basis. Group leaders are also invited
to all meetings in order to gain their
input.
•
Advertising for volunteers is ongoing,
and there has been some keen
interest. One trustee has been
appointed as a result of this
advertising, and two others have
registered their interest.
•
Our groups continue to be very
popular: Digital Drop In on
Wednesdays provides a useful
service which is highly valued by the
community. Busy Hands on alternate
Fridays produces some very
imaginative / colourful displays for
inside and outside the library which
are often praised by the general
public.
Wriggly Readers on Tuesdays
continues to provide an excellent
environment for pre- schoolers. The
Board Games group on Tuesdays
has increased in its popularity and
now runs weekly rather than bi
weekly.
•
The outdoor space in front of the
library has become a focal point in
the village; library volunteers tend the
garden, and there is a continuous
year long display from the Busy
Hands group, as well as occasional
displays produced by local
schoolchildren.
•
The Book Club has continued to
meet on a monthly basis.
•
The library is utilised as a meeting for
a variety of agencies with their
service users: Police Beat Surgery,
Fox Connect .and Local Journal
Publication.
•
Book sales / other sales are a
popular event and the library
continues to be recognised as a
place for the whole community to
visit, enjoy and to make good use of
its facilities.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|The Board Games group has become a
successful addition alongside our other
regular out of hours groups.
The Summer Reading Challenge was held
between 1stJuly - 2ndSeptember; well
attended and much valued by the whole
community.
A social event was held on 24thNovember to
thank our volunteers and ’friends’ of the
library; this was much appreciated by all and
helped to aid communication between all
parties.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Books, plants and other sales held outside
the library throughout the year helped to
raise the profile of the library. A large generic
Raffle event was held during the Autumn
and all prizes were donated by local
businesses. Money raised by raffles at the
Library Quiz nights and Autumn Fayre was
£1,030.
The ‘Friends of the Library’ scheme
continues to be well supported.|
|Investment performance
against objectives|Para 1.41|N/A|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Stable position.
As of 31stMarch 2024, the library’s current
account held £5,321.00 in August 2023, the
decision was made to transfer £9,000 from
the library current account to its reserve
account|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A level of reserve is held to ensure long term
financial sustainability; fund raising and
donations keeps the library in a strong
financial position.|
|Amount of reserves held|Para 1.22|£30,395.00|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|LCC Grant (section 106) £520 was
used to purchase items for the
childrens’ area and activities. :
Library business (holds, fines,
printing and photocopying raised
£850.00).
Donations received from the ‘Friends’
scheme and on our takings from our
usual fund-raising activities: book /
plant sales, quizzes and the Autumn
Raffle raised £3,256.00
Fees raised from attendees of out of hours
groups raised £1,340.00
A Grassroots grant from the Asda
Foundation £400 (February 2024)|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|It was thought that the increase in energy
bills may have a negative impact on library
finances for several years; in October 2023
the monthly electric bill increased from £90
to £224.
Lack of volunteers to take on management
roles.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Incorporated|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by existing trustees following
formal application.|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|As a community managed library (CML) we
have a dedicated support team from
Leicestershire County Council for the
provision of a ‘living’ library service.|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Narborough & Littlethorpe Community Library|
|---|---|
|Other name the charity uses||
|Registered charity number|1167677|
|Charity’s principal address|Station road, Narborough, Leicester LE19 2HR.|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if any)**|
|---|---|---|---|---|
||Helen Huston|Chair|Reappointed 6.6.23 for
oneyear||
||Sarah Peck|Treasurer / Joint
secretary|Reappointed 18.3.23 for
oneyear||
||Margaret Watkins|Charity Commission
link /joint secretary|Reappointed 6.6.23 for
oneyear||
||Clinton Ingrams|Data Protection|||
||Sue Eley|Safeguarding|Appointed 6.3.23 for 3
years||
||Jackie Kowalewski||Appointed 20.3.24 for 3
years||
||Patricia Foster-
Lutz||Resigned 23.10.23||
||||||
||||||
||Lesley Hull||New appointment
22.5.24||
||||||
||Julie Jordan
Spence||New appointment
22.5.24||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Jackie Kowalewski **Full name(s)** Helen Huston **Position (eg Secretary,** Chair **Chair, etc)**
**Date**
_**Narborough and Littlethorpe Library: Accounts Summary: April 2023 - March 2024**_
|**Receipts & Payments for the Financial Year Ended 31-Mar-24**|**Receipts & Payments for the Financial Year Ended 31-Mar-24**|**Receipts & Payments for the Financial Year Ended 31-Mar-24**|**Receipts & Payments for the Financial Year Ended 31-Mar-24**|**Receipts & Payments for the Financial Year Ended 31-Mar-24**|
|---|---|---|---|---|
|**A1 - RECEIPTS**|Unrestr'd
Funds**£**
Restricted
Funds £
Total**£**
**Current Financial Year, Apr'23-Mar'24**|||**_Last Year_**|
||Unrestr'd
Funds**£**|Restricted
Funds £||Total**£**|
|Voluntary Income
Income Generation|1,171
3,890||1,171
3,890|_2,336_
_4,387_|
|Charitable Income|941|920|1,861|_1,448_|
|Other Receipts|0||0|_240_|
|
**A1 - ASSETS & INVESTMENTS**|6,003|920|6,923|_8,411_|
|Sale of Investments
Sale of Assets|0
0||0
0|_0_
_0_|
|**TOTAL RECEIPTS**
**A3 - PAYMENTS**|0
**6,003**|0
**920**|0
**6,923**|_0_
**_8,411_**|
||||||
|Generating Funds|-724||-724|_-749_|
|
Charitable Activities|0|0|0|_0_|
|Support Costs
Othe Payments|-5,145
-120||-5,145
-120|_-4,568_
_-80_|
|**A4 - ASSETS & INVESTMENTS**|-5,987|0|-5,987|_-5,396_|
|Purchase of Investments
Purchase of Assets|0
0||0
0|_0_
_0_|
|**TOTAL PAYMENTS**
**NET OF RECEIPTS-PAYMENTS**|0
**-5,987**
**-169**|0
**0**
**920**|0
**-5,987**
**936**|_0_
**_-5,396_**|
|||||**_3,015_**|
|**A5 - Transfers Between Funds**|0|0|0|_0_|
|**NET AFTER TRANSFERS**|**-169**|**920**|**936**|**_3,015_**|
||||||
||||||
|**Allocation of Actual Funds for the Financial Year To 31-Mar-24**|||||
|Actual Funds Brought Forward
Movement After Transfers
**Total Funds Carried Forward**|Unrestr'd
Funds**£**
Restricted
Funds £
Total**£**
34,781
-
**34,781**
-169
920
**751**
**34,612**
**920**
**35,532**
**Current Financial Year,**|||**_Last Year_**|
||Unrestr'd
Funds**£**
34,781
-169
**34,612**|Restricted
Funds £
-
920
**920**||_Total_**_£_**
_31,766_
_3,015_|
|||||**_34,781_**|
|Agency Funds_(HMRC & NEST)_|0||0|_0_|
|Total Cash Carried Forward|34,612|920|35,532|_34,781_|
1
_**Narborough and Littlethorpe Library: Accounts Summary: April 2023 - March 2024**_
|**Movements in Actual Funds for the Financial Year To 31-Mar-24**|**Movements in Actual Funds for the Financial Year To 31-Mar-24**|**Movements in Actual Funds for the Financial Year To 31-Mar-24**|**Movements in Actual Funds for the Financial Year To 31-Mar-24**|**Movements in Actual Funds for the Financial Year To 31-Mar-24**|**Movements in Actual Funds for the Financial Year To 31-Mar-24**|
|---|---|---|---|---|---|
|**Cash Assets**
**Cash at Bank & in Hand**
Bank, Current Account
Cash Account
PayPal Account
Bank, Deposit Account
**Total Cash Held**
Cash held as agent
**Current Cash Assets**
**Owed to Charity**_{Overdue Receipts}_
**Owed by Charity**_{Overdue Payments}_
**Net Cash Funds**|**Bt'Fwd at**
**01-Apr-23**
0
13,571
0
21,210
**34,781**
0
**34,781**
0
0
**34,781**|**Receipts**
**in Period**
0
6,737
0
0
**6,737**
0|**Payments**
**in Period**
0
-5,987
0
0
**-5,987**
0|**Transfers**
**in Period**
0
-9,000
0
9,185
**185**|**Cd'Fwd at**
**31-Mar-24**
**0**
**5,321**
**0**
**30,395**|
||||||**35,715**
0|
||||||**35,715**
**0**
**0**|
||||||**35,715**|
|**Statement of Asset & Liabilities as at 31-Mar-24**|**Statement of Asset & Liabilities as at 31-Mar-24**|**Statement of Asset & Liabilities as at 31-Mar-24**||
|---|---|---|---|
|**B1 - Cash Assets**|General
Funds**£**
Restricted
Funds £
Total**£**
**Current Financial Year,**||**_Last Year_**|
||General
Funds**£**
Restricted
Funds £||_Total_**_£_**|
|**General Fund**
**Net Payments in Advance**
**Designated Funds**
Set as required|35,584
0
0||_34,781_
_0_
_0_|
|**Total Unrestricted Funds**
**Restricted Funds**
Set as required
**Total Restricted Funds**|0|**35,584**
**0**|**_34,781_**
_0_|
||||**_0_**|
|**Current Total Cash Assets**||**35,584**|**_34,781_**|
|**Money Held as Agent**_{eg: HMRC,NEST}_
**Current Charitble Cash Assets**
**B2 - Money Owed to the Charity**_{Other Monetary Assets}_
Gift Aid claim
Other
**B5 - Money Owed by the Charity**_{Liabilities}_
Independent Examination Fee
Other||0
**35,584**
0
0
**0**
0
0
**0**|_0_|
||||**_34,781_**|
||||**_0_**
**_0_**|
||||**_0_**
**_0_**
**_0_**|
||||**_0_**|
|**Charitable Cash Assets****_{Net of Liabilities)_**||**35,584**|**_34,781_**|
|**B3 - Investment assets**
0
**B4 - Assets retained for charity's own use.**
_Fixed Assets_
0
_Stocks of Goods for Sale_
0
**Total Current Funds**
**Total Funds**_(net of liabilities)_||0
0
0
**35,584**
**35,584**|**_0_**
**_0_**
**_0_**
**_34,781_**
**_34,781_**|
2
_**Narborough and Littlethorpe Library: Accounts Summary: April 2023 - March 2024**_
3