2022-03-31-accounts

Trustees’ Annual Report for the period

From: 1 April 2021 Period start date To: 31 March 2022 Period end date

Charity name: NARBOROUGH AND LITTLETHORPE COMMUNITY LIBRARY

Charity registration number: 1167677

Objectives and Activities

----- Start of picture text -----
SORP reference
Summary of the purposes Para 1.17 Provision of a public library
of the charity as set out service for recreation and/or other
in its governing activities, by the
document
 Provision of books (of all
types)
 Access to reference material
 Free use of computers &
internet
 Access to photocopying &
printing
 Provision of out of hours
groups, both for educational
& social purposes
Summary of the main Para 1.17 and Due to Covid 19 restrictions the
1.19
activities in relation to library was closed to the public for
those purposes for the part of the year, However, when
public benefit, in restrictions were lifted the service
particular, the activities, was restarted in line with
projects or services Government & Leicestershire
identified in the County (LCC) guidelines.
accounts.
Our out-of-hours groups were
restarted when safe & possible to
do so.
Statement confirming Para 1.18 The library trustees are aware of &
whether the trustees have regard to the Commissions
have had regard to the Public benefit Guidance in relation
guidance issued by the to their decision making.
Charity Commission on
public benefit
----- End of picture text -----

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference

1

----- Start of picture text -----
Policy on grant making Para 1.38
Para 1.38
Policy on social
investment including
program related
investment
Para 1.38 Without all of our volunteers,
Contribution made by encompassing many different
volunteers roles, the library service could not
function.
Other
----- End of picture text -----

Achievements and Performance

----- Start of picture text -----
SORP reference
Within the Government &
Leicestershire County Council
(LCC) guidelines for Covid 19
Summary of the main Para 1.20 restrictions the library has
achievements of the continued to provide as much of a
charity, identifying the service as possible. The full
difference the charity’s service provision (as pre Covid)
work has made to the was to be resumed from beginning
circumstances of its of April 2022.
beneficiaries and any
At the beginning of October 2021
wider benefits to society
we held an afternoon event
as a whole.
“Thank you“& “Birthday” to
welcome back & reconnect our
volunteers with each other & some
of our stake holders e.g. Parish &
District Councils, WI, LCC support
officers as well as the trustees.
This was well attended & received
by all.
The Busy Hands & Minds Group
continued to meet, when possible,
but independently when not.
Beautiful hand-made displays for
all the main calendar events,
including a Santa on his sleigh
leading up to Christmas followed
by a relaxing Santa on a deck chair
afterwards! The group members
derive much pleasure from their
activities & local people greatly
admire their work.
----- End of picture text -----

2

Also, summer & Christmas displays in the trees outside the library with items made by the local nursery children. We have had visits from local nurseries. We also held a cluster meeting (partly by Zoom), which involved members of other local community-run libraries. This was a useful exercise for all - sharing knowledge & experience. Again, we have lost a few volunteer librarians over the year, but recently been able to recruit some new ones.

Additional information (optional)

You may choose to include further statements where relevant about:

----- Start of picture text -----
Again, we have been limited in our
fund raising by the Covid-19
Achievements against Para 1.41 pandemic.
objectives set
We held a few outdoor book sales
when the weather was
appropriate.
Also, a Winter Fayre & successful
Raffle took place at the end of
November.
We have been trying to promote
our ‘Friends’ Scheme, to ensure
regular income.
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Not applicable
against objectives Para 1.41
Other
----- End of picture text -----

3

Financial Review

----- Start of picture text -----
Para 1.21
Review of the charity’s The library was in a stable position
financial position at the as of 31st March 2022. The current
end of the period account held £10,667.
Para 1.22
Statement explaining the The library maintains a level of
policy for holding reserves to ensure long-term
reserves stating why they financial sustainability. We are
are held aware, for instance, that the
library’s IT infrastructure will need
to be renewed, which could
require a substantial outlay of
funds. The library has been
fortunate in benefitting from some
financial support from LCC since it
became a community managed
library, to assist with running
costs. This regular funding came
to an end on 31 March 2022.
Para 1.22
Amount of reserves held £21,098
Para 1.22
Reasons for holding zero Not applicable
reserves
Para 1.24
Details of fund materially Not applicable
in deficit
Para 1.23
Explanation of any The library is in the fortunate
uncertainties about the position of having a healthy
charity continuing as a current account balance and
going concern sufficient reserves to support the
library, if needed, over the next
five years.
The library will assess the impact
of the expiry of the LCC Running
Costs grant.
----- End of picture text -----

Additional information (optional)

You may choose to include further statements where relevant about:

	The charity’s principal sources of funds (including any fundraising)	Para 1.47	The library received a £1,160 Running Costs grant from LCC (= £290 per quarter). The library received Section 106 grant monies from LCC during this year to purchase a metal shed and an external covered noticeboard (£1,760) and display shelving for inside the library (£144). The library sits within the Blaby District. In August 2021, Blaby District Council provided the library with a one-of Voluntary and Community Sector (VCS) Re- start Grant of £250 (ref Covid-19

4

----- Start of picture text -----
pandemic). This was used to
purchase items to assist with
making the library as Covid-safe
as possible, e.g. clear plastic
Perspex sheets to go between the
public computer workstations;
face masks; keyboard covers. The
library also used some of the grant
to commission a deep clean of the
library.
The library applied for Gift Aid
from HMRC for those donations
from the ‘Friends of the Library’
scheme where the donors had
specified that Charities Gift Aid
could be sought. As a result,
£206.15 was received from HMRC
on 30 March 2022.
In November 2021, the library’s
Winter Fayre and accompanying
raffle raised £304.
Investment policy and Not applicable
objectives including any
social investment policy
adopted
Para 1.46
A description of the
principal risks facing the Para 1.46
charity
Other
----- End of picture text -----

5

Structure, Governance and Management

----- Start of picture text -----
Description of charity’s
trusts:
Para 1.25
Type of governing Constitution
document
(trust deed, royal
charter)
Para 1.25
How is the charity Incorporated
constituted?
(e.g unincorporated
association, CIO)
Para 1.25
Trustee selection Appointed by existing trustees
methods including details following formal application
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
----- End of picture text -----

Additional information (optional)

You may choose to include further statements where relevant about:

----- Start of picture text -----
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
As a Community Managed Library
(CML) we have a dedicated
The charity’s support team from Leicestershire
organisational structure Para 1.51 County Council for the provision of
and any wider network a “living” library service.
with which the charity
works
Relationship with any Para 1.51
related parties
Other
----- End of picture text -----

Reference and Administrative details

----- Start of picture text -----
Charity name Narborough & Littlethorpe Community Library
Other name the charity
uses
Registered charity 1167677
----- End of picture text -----

6

----- Start of picture text -----
number
Charity’s principal Station Road,
address Narborough,
Leicester,
LE19 2HR
----- End of picture text -----

7

Names of the charity trustees who manage the charity

----- Start of picture text -----
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Helen Huston Chair
Sarah Peck Treasurer/Joint
2
Secretary
3 Clinton Ingrams Data Protection
Margaret Joint Secretary
4
Watkins
Patricia Foster- Safeguarding Appointed 27-5-2021
5
Lutz
Kathryn Resigned 27-5-2021
6
Robinson
7
8
9
10
11
12
13
14
15
16
17
18
19
20
----- End of picture text -----

Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole

8

ear

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements Not applicable for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

10

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Margaret Linda Watkins Full name(s) Helen J Huston Position (eg Chair Joint secretary Secretary, Chair, etc) Date 16 10 2022

11

Narborough and Littlethorpe Community Library Accounts Summary 2021-2022

Receipts & Payments for the Financial Year Ended 31-Mar-22	Receipts & Payments for the Financial Year Ended 31-Mar-22	Receipts & Payments for the Financial Year Ended 31-Mar-22	Receipts & Payments for the Financial Year Ended 31-Mar-22	Receipts & Payments for the Financial Year Ended 31-Mar-22
A1 - RECEIPTS	Current Financial Year, Apr'21-Mar'22			Last Year
	Unrestr'd Funds£	Restricted Funds £	Total£	Total£
Voluntary Income Income Generation	1,230 619		1,230 619	1,480 535
Charitable Income	4,694	0	4,694	13,276
Other Receipts	0		0	0
	6,543	0	6,543	15,291
A2 - ASSETS & INVESTMENTS
Sale of Investments Sale of Assets	0 0		0 0	0 0
	0	0	0	0
TOTAL RECEIPTS A3 - PAYMENTS	6,543	0	6,543	15,291
Generating Funds	-185		-185	-10
Charitable Activities	0	0	0	0
Support Costs Othe Payments	-6,178 -102		-6,178 -102	-7,072 0
	-6,464	0	-6,464	-7,082
A4 - ASSETS & INVESTMENTS
Purchase of Investments Purchase of Assets	0 0		0 0	0 0
	0	0	0	0
TOTAL PAYMENTS NET OF RECEIPTS-PAYMENTS	-6,464	0	-6,464	-7,082
	79	0	79	8,209
A5 - Transfers Between Funds	0	0	0	0
NET AFTER TRANSFERS	79	0	79	8,209
Allocation of Actual Funds	for the Financial Year To 31-Mar-22
Actual Funds Brought Forward Movement After Transfers Total Funds Carried Forward	Last Year Unrestr'd Funds£ Restricted Funds £ Total£ Total£ 31,686 - 31,686 -8,209 79 0 79 8,209 31,765 0 31,765 0 Current Financial Year,
	Unrestr'd Funds£ 31,686 79	Restricted Funds £ - 0
	31,765	0

1

Narborough and Littlethorpe Community Library Accounts Summary 2021-2022

Movements in Actual Funds for the Financial Year To 31-Mar-22	Movements in Actual Funds for the Financial Year To 31-Mar-22	Movements in Actual Funds for the Financial Year To 31-Mar-22	Movements in Actual Funds for the Financial Year To 31-Mar-22	Movements in Actual Funds for the Financial Year To 31-Mar-22
Cash Assets	Bt'Fwd at 01-Apr-21	Receipts in Period	Payments in Period	Transfers in Period Cd'Fwd at 31-Mar-22
Cash at Bank & in Hand
1-CAF Cash Account 2-Library Card 3-Not Used 4-Reserve Account Actual Cash Assets Owed to Charity{Overdue Receipts} Owed by Charity{Overdue Payments} Net Cash Assets	15,652 0 0 16,034	6,479 0 0 65	-6,464 0 0 0	-5,000 10,667 0 0 0 0 5,000 21,098 0 31,765 0 0 31,765
	31,686 0 0	6,543	-6,464
	31,686
				Last Year Total£ 31,686 0 0 31,686 0 0 31,686 0 0 0 0 0 0 31,686 0 0 31,686 31,686
Statement of Asset & Liabilities as at 31-Mar-22
B1 - Cash Assets	Current Financial Year,			Last Year
	General Funds£ Restricted Funds £		Total£	Total£
General Fund Net Payments in Advance Designated Funds Set as Required Total Unrestricted Funds	31,765 0 0			31,686 0 0
			31,765	31,686
Restricted Funds
RF-Set as required Total Restricted Funds	0		0	0
				0
Total Cash Funds 31,765 B2 - Money Owed to the Charity{Other Monetary Assets} Gift Aid claim 0 Other 0 0 B5 - Money Owed by the Charity{Liabilities} Independent Examination Fee 0 Other 0 0 Net Cash Assets 31,765 B3 - Investment assets 0 0 0 B4 - Assets retained for charity's own use. 0 0 0 Total Current Funds 31,765 Total Funds(net of liabilities) 31,765			31,765	31,686
				0 0
			0 0 0	0 0 0
			0	0
			31,765	31,686
			0 0 31,765 31,765	0 0 31,686 31,686

2