## **Trustees’ Annual Report for the period**
**From: 1 April 2021 Period start date To: 31 March 2022 Period end date**
## **Charity name: NARBOROUGH AND LITTLETHORPE COMMUNITY LIBRARY**
## **Charity registration number: 1167677**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 Provision of a public library
of the charity as set out service for recreation and/or other
in its governing activities, by the
document
Provision of books (of all
types)
Access to reference material
Free use of computers &
internet
Access to photocopying &
printing
Provision of out of hours
groups, both for educational
& social purposes
Summary of the main Para 1.17 and Due to Covid 19 restrictions the
1.19
activities in relation to library was closed to the public for
those purposes for the part of the year, However, when
public benefit, in restrictions were lifted the service
particular, the activities, was restarted in line with
projects or services Government & Leicestershire
identified in the County (LCC) guidelines.
accounts.
Our out-of-hours groups were
restarted when safe & possible to
do so.
Statement confirming Para 1.18 The library trustees are aware of &
whether the trustees have regard to the Commissions
have had regard to the Public benefit Guidance in relation
guidance issued by the to their decision making.
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference
1
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Policy on grant making Para 1.38
Para 1.38
Policy on social
investment including
program related
investment
Para 1.38 Without all of our volunteers,
Contribution made by encompassing many different
volunteers roles, the library service could not
function.
Other
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## **Achievements and Performance**
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SORP reference
Within the Government &
Leicestershire County Council
(LCC) guidelines for Covid 19
Summary of the main Para 1.20 restrictions the library has
achievements of the continued to provide as much of a
charity, identifying the service as possible. The full
difference the charity’s service provision (as pre Covid)
work has made to the was to be resumed from beginning
circumstances of its of April 2022.
beneficiaries and any
At the beginning of October 2021
wider benefits to society
we held an afternoon event
as a whole.
“Thank you“& “Birthday” to
welcome back & reconnect our
volunteers with each other & some
of our stake holders e.g. Parish &
District Councils, WI, LCC support
officers as well as the trustees.
This was well attended & received
by all.
The Busy Hands & Minds Group
continued to meet, when possible,
but independently when not.
Beautiful hand-made displays for
all the main calendar events,
including a Santa on his sleigh
leading up to Christmas followed
by a relaxing Santa on a deck chair
afterwards! The group members
derive much pleasure from their
activities & local people greatly
admire their work.
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**Also, summer & Christmas displays in the trees outside the library with items made by the local nursery children. We have had visits from local nurseries. We also held a cluster meeting (partly by Zoom), which involved members of other local community-run libraries. This was a useful exercise for all - sharing knowledge & experience. Again, we have lost a few volunteer librarians over the year, but recently been able to recruit some new ones.**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Again, we have been limited in our
fund raising by the Covid-19
Achievements against Para 1.41 pandemic.
objectives set
We held a few outdoor book sales
when the weather was
appropriate.
Also, a Winter Fayre & successful
Raffle took place at the end of
November.
We have been trying to promote
our ‘Friends’ Scheme, to ensure
regular income.
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Not applicable
against objectives Para 1.41
Other
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## **Financial Review**
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Para 1.21
Review of the charity’s The library was in a stable position
financial position at the as of 31st March 2022. The current
end of the period account held £10,667.
Para 1.22
Statement explaining the The library maintains a level of
policy for holding reserves to ensure long-term
reserves stating why they financial sustainability. We are
are held aware, for instance, that the
library’s IT infrastructure will need
to be renewed, which could
require a substantial outlay of
funds. The library has been
fortunate in benefitting from some
financial support from LCC since it
became a community managed
library, to assist with running
costs. This regular funding came
to an end on 31 March 2022.
Para 1.22
Amount of reserves held £21,098
Para 1.22
Reasons for holding zero Not applicable
reserves
Para 1.24
Details of fund materially Not applicable
in deficit
Para 1.23
Explanation of any The library is in the fortunate
uncertainties about the position of having a healthy
charity continuing as a current account balance and
going concern sufficient reserves to support the
library, if needed, over the next
five years.
The library will assess the impact
of the expiry of the LCC Running
Costs grant.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
||The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|**The library received a £1,160**
**Running Costs grant from LCC (=**
**£290 per quarter).**
**The library received Section 106**
**grant monies from LCC during this**
**year to purchase a metal shed and**
**an external covered noticeboard**
**(£1,760) and display shelving for**
**inside the library (£144).**
**The library sits within the Blaby**
**District. In August 2021, Blaby**
**District Council provided the**
**library with a one-of Voluntary**
**and Community Sector (VCS) Re-**
**start Grant of £250 (ref Covid-19**||
|---|---|---|---|---|
4
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pandemic). This was used to
purchase items to assist with
making the library as Covid-safe
as possible, e.g. clear plastic
Perspex sheets to go between the
public computer workstations;
face masks; keyboard covers. The
library also used some of the grant
to commission a deep clean of the
library.
The library applied for Gift Aid
from HMRC for those donations
from the ‘Friends of the Library’
scheme where the donors had
specified that Charities Gift Aid
could be sought. As a result,
£206.15 was received from HMRC
on 30 March 2022.
In November 2021, the library’s
Winter Fayre and accompanying
raffle raised £304.
Investment policy and Not applicable
objectives including any
social investment policy
adopted
Para 1.46
A description of the
principal risks facing the Para 1.46
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Para 1.25
Type of governing Constitution
document
(trust deed, royal
charter)
Para 1.25
How is the charity Incorporated
constituted?
(e.g unincorporated
association, CIO)
Para 1.25
Trustee selection Appointed by existing trustees
methods including details following formal application
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
As a Community Managed Library
(CML) we have a dedicated
The charity’s support team from Leicestershire
organisational structure Para 1.51 County Council for the provision of
and any wider network a “living” library service.
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Narborough & Littlethorpe Community Library
Other name the charity
uses
Registered charity 1167677
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6
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number
Charity’s principal Station Road,
address Narborough,
Leicester,
LE19 2HR
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Helen Huston Chair
Sarah Peck Treasurer/Joint
2
Secretary
3 Clinton Ingrams Data Protection
Margaret Joint Secretary
4
Watkins
Patricia Foster- Safeguarding Appointed 27-5-2021
5
Lutz
Kathryn Resigned 27-5-2021
6
Robinson
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole**
8
ear
## **Funds held as custodian trustees on behalf of others**
Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements Not applicable for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
10
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Margaret Linda Watkins **Full name(s)** Helen J Huston **Position (eg** Chair Joint secretary **Secretary, Chair, etc) Date** 16 10 2022
11
_**Narborough and Littlethorpe Community Library Accounts Summary 2021-2022**_
|**Receipts & Payments for the Financial Year Ended 31-Mar-22**|**Receipts & Payments for the Financial Year Ended 31-Mar-22**|**Receipts & Payments for the Financial Year Ended 31-Mar-22**|**Receipts & Payments for the Financial Year Ended 31-Mar-22**|**Receipts & Payments for the Financial Year Ended 31-Mar-22**|
|---|---|---|---|---|
|**A1 - RECEIPTS**|**Current Financial Year, Apr'21-Mar'22**|||**_Last Year_**|
||Unrestr'd
Funds**£**|Restricted
Funds £|Total**£**|Total**£**|
|Voluntary Income
Income Generation|1,230
619||1,230
619|_1,480_
_535_|
|Charitable Income|4,694|0|4,694|_13,276_|
|Other Receipts|0||0|_0_|
||6,543|0|6,543|_15,291_|
|**A2 - ASSETS & INVESTMENTS**|||||
|Sale of Investments
Sale of Assets|0
0||0
0|_0_
_0_|
||0|0|0|_0_|
|**TOTAL RECEIPTS**
**A3 - PAYMENTS**|**6,543**|**0**|**6,543**|**_15,291_**|
||||||
|Generating Funds|-185||-185|_-10_|
|Charitable Activities|0|0|0|_0_|
|Support Costs
Othe Payments|-6,178
-102||-6,178
-102|_-7,072_
_0_|
||-6,464|0|-6,464|_-7,082_|
|**A4 - ASSETS & INVESTMENTS**|||||
|Purchase of Investments
Purchase of Assets|0
0||0
0|_0_
_0_|
||0|0|0|_0_|
|**TOTAL PAYMENTS**
**NET OF RECEIPTS-PAYMENTS**|**-6,464**|**0**|**-6,464**|**_-7,082_**|
||**79**|**0**|**79**|**_8,209_**|
|**A5 - Transfers Between Funds**|0|0|0|**_0_**|
|**NET AFTER TRANSFERS**|**79**|**0**|**79**|**_8,209_**|
||||||
||||||
|**Allocation of Actual Funds**|**for the Financial Year To 31-Mar-22**||||
|Actual Funds Brought Forward
Movement After Transfers
**Total Funds Carried Forward**|**_Last Year_**
Unrestr'd
Funds**£**
Restricted
Funds £
Total**£**
_Total_**_£_**
31,686
-
**31,686**
_-8,209_
79
0
**79**
_8,209_
**31,765**
**0**
**31,765**
_0_
**Current Financial Year,**||||
||Unrestr'd
Funds**£**
31,686
79|Restricted
Funds £
-
0|||
||**31,765**|**0**|||
1
_**Narborough and Littlethorpe Community Library Accounts Summary 2021-2022**_
|**Movements in Actual Funds for the Financial Year To 31-Mar-22**|**Movements in Actual Funds for the Financial Year To 31-Mar-22**|**Movements in Actual Funds for the Financial Year To 31-Mar-22**|**Movements in Actual Funds for the Financial Year To 31-Mar-22**|**Movements in Actual Funds for the Financial Year To 31-Mar-22**|
|---|---|---|---|---|
|**Cash Assets**|**Bt'Fwd at**
**01-Apr-21**|**Receipts**
**in Period**|**Payments**
**in Period**|**Transfers**
**in Period**
**Cd'Fwd at**
**31-Mar-22**|
|**Cash at Bank & in Hand**|||||
|1-CAF Cash Account
2-Library Card
3-Not Used
4-Reserve Account
**Actual Cash Assets**
**Owed to Charity**_{Overdue Receipts}_
**Owed by Charity**_{Overdue Payments}_
**Net Cash Assets**|15,652
0
0
16,034|6,479
0
0
65|-6,464
0
0
0|-5,000
**10,667**
0
**0**
0
**0**
5,000
**21,098**
**0**
**31,765**
**0**
**0**
**31,765**|
||**31,686**
0
0|**6,543**|**-6,464**||
||**31,686**||||
|||||**_Last Year_**
_Total_**_£_**
_31,686_
_0_
_0_
**_31,686_**
_0_
**_0_**
**_31,686_**
**_0_**
**_0_**
**_0_**
**_0_**
**_0_**
**_0_**
**_31,686_**
**_0_**
**_0_**
**_31,686_**
**_31,686_**|
|**Statement of Asset & Liabilities as at 31-Mar-22**|||||
|**B1 - Cash Assets**|**Current Financial Year,**|||**_Last Year_**|
||General
Funds**£**
Restricted
Funds £||Total**£**|_Total_**_£_**|
|**General Fund**
**Net Payments in Advance**
**Designated Funds**
Set as Required
**Total Unrestricted Funds**|31,765
0
0|||_31,686_
_0_
_0_|
||||**31,765**|**_31,686_**|
|**Restricted Funds**|||||
|RF-Set as required
**Total Restricted Funds**|0||**0**|_0_|
|||||**_0_**|
|**Total Cash Funds**
**31,765**
**B2 - Money Owed to the Charity**_{Other Monetary Assets}_
Gift Aid claim
0
Other
0
**0**
**B5 - Money Owed by the Charity**_{Liabilities}_
Independent Examination Fee
0
Other
0
**0**
**Net Cash Assets**
**31,765**
**B3 - Investment assets**
0
0
0
**B4 - Assets retained for charity's own use.**
0
0
0
**Total Current Funds**
31,765
**Total Funds**_(net of liabilities)_
31,765|||**31,765**|**_31,686_**|
|||||**_0_**
**_0_**|
||||**0**
0
0|**_0_**
**_0_**
**_0_**|
||||**0**|**_0_**|
||||**31,765**|**_31,686_**|
||||0
0
31,765
31,765|**_0_**
**_0_**
**_31,686_**
**_31,686_**|
2