2021-03-31-accounts - Narborough And Littlethorpe Community Library

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Trustees’ Annual Report for the period

From 1 April 2020 Period start date To 31 March 2021 Period end date Charity name: NARBOROUGH AND LITTLETHORPE COMMUNITY LIBRARY Charity registration number: 1167677

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Provision of a public library service for recreation and/or other leisure time activities, by the  provision of books (of all types)  access to reference material  Free use of computers & internet  Access to photocopying & printing  Provision of out of hours groups, both for education & social purposes
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Due to Covid-19 restrictions, the library was closed to the public for much of the year. However, a “Click & Collect” service was introduced once permitted in accordance with government & Leicestershire County Council (LCC) guidelines. Also, a personalised loan service was arranged by diverting phone calls to a volunteer.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The charity trustees are aware of & have had regard to the Commissions Public Benefit Guidance in relation to their decision making

Additional information (optional)

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SORP reference Para 1.38 Policy on grant making

Para 1.38 Policy on social investment including program related investment Without all of our volunteers in several different roles the library service would Para 1.38 not function Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Within Government & LCC guidelines for Covid-19 restrictions, the library has continued to provide as much of a service as has been possible (see previous paragraph). We have made improvements to the buildings (eg new outside lighting & hand washing facilities) and installed Covid-19 secure facilities inside the library itself. We were unable to have our twice-yearly gatherings with volunteers nor our social activities groups. However, we maintained contact with volunteers through newsletters & personal contact. The “Busy Hands” group members were active independently making many themed decorations for display outside the library, which were greatly admired & provided a real source of interest for local people, eg for VE day, Easter, Summer¸ Halloween and Christmas. Although we have inevitably lost some of our volunteer librarians, we have been able to recruit some new ones by local advertising.

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Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	Very little fund raising was possible, although we did have three outside table- top sales during local “walking market” events. This raised our profile, as well as raising cash.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The library was in a stable position as of 31st March 2021. The current account held £15,646. £5,000-10,000 could be transferred into reserves so that the library benefits from the interest rate there.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The library maintains a level of reserves to ensure long-term financial sustainability. We are aware, for instance, that the library’s IT infrastructure will need to be renewed, which could require a substantial outlay of funds. The library has been fortunate in benefitting from some financial support from LCC to-date. This though is soon likely to come to an end or be reduced substantially.
Amount of reserves held	Para 1.22	£16,033
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not applicable

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	During this period, the library received: 1. LCC-provided Government, Retail, Hospitality and Leisure Grant of £10,000. 2. LCC (GCF) Running Costs Grant of £2,092
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable
A description of the principal risks facing the charity	Para 1.46	Not applicable
Other		A change of bank has been undertaken during this period. The library now uses the CAF Bank. This has enabled us to adopt on-line banking, which has proved useful.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royalcharter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Incorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by existing trustees following formal application

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Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	As a Community Managed Library (CML) we have a dedicated support team from Leicestershire County Council for the provision of library services In this our 4th year, the co-opted members of the management committee fulfilled their agreement & stepped back. The library now has one, combined, committee of trustees & members
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Narborough & Littlethorpe Community Library
Other name the charity uses
Registered charity number	1167677
Charity’s principal address	Station Road Narborough Leicester LE19 2HR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Helen Huston	Chair
Sarah Peck	Secretary/treasurer
Clinton Ingrams	Data Protection
Margaret Watkins
Patricia Foster-Lutz	Safeguarding	Appointed 27-5-2021
Kathryn Robinson		Resigned 27 5 2021
Alan Hewerdine		Resigned 8-1- 2021
Christopher Hudson		Resigned Jan 2021

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity

Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Margaret	Watkins
	Margaret Linda	Watkins
	trustee
	1-12-21
	1-12-21

N&LCL ACCOUNTS 2020-21.xlsx 12/05/2021 07:40

Receipts & Payments for the Financial Year Ended 31-Mar-21	Receipts & Payments for the Financial Year Ended 31-Mar-21	Receipts & Payments for the Financial Year Ended 31-Mar-21	Receipts & Payments for the Financial Year Ended 31-Mar-21	Receipts & Payments for the Financial Year Ended 31-Mar-21
A1 - RECEIPTS	Current Financial Year, Apr'20-Mar'21			*Last Year*
	Unrestr'd Funds£	Restricted Funds £	Total£	Total£
Voluntary Income Income Generation	1,480 534		1,480 534	599 4,107
Charitable Income	13,276	0	13,276	8,842
Other Receipts	0		0	0
	15,290	0	15,290	13,548
A2 - ASSETS & INVESTMENTS
Sale of Investments Sale of Assets	0 0		0 0	0 0
	0	0	0	0
TOTAL RECEIPTS A3 - PAYMENTS	15,290	0	15,290	*13,548*

Generating Funds	-10		-10	-869
Charitable Activities	0	0	0	0
Support Costs Other Payments	-3,933 -34		-3,933 -34	-12,239 0
	-3,977	0	-3,977	-13,108
A4 - ASSETS & INVESTMENTS
Purchase of Investments Purchase of Assets	0 0		0 0	0 0
	0	0	0	0
TOTAL PAYMENTS NET OF RECEIPTS-PAYMENTS	-3,977	0	-3,977	*-13,108*
	11,313	0	11,313	*440*
A5 - Transfers Between Funds	0	0	0	0
NET AFTER TRANSFERS	11,313	0	11,313	*440*


Allocation of Actual Funds for the Financial Year To 31-Mar-21
Actual Funds Brought Forward Movement After Transfers Total Funds Carried Forward	Current Financial Year,			*Last Year*
	Unrestr'd Funds£ 20,080 11,313	Restricted Funds £ - 0	Total£ 20,080 11,313	Total£ 19,641 440
	31,393	0	31,393	20,080

N&LCL ACCOUNTS 2020-21.xlsx 12/05/2021 07:40

Movements in Actual Funds for the Financial Year To	Movements in Actual Funds for the Financial Year To	Movements in Actual Funds for the Financial Year To	Movements in Actual Funds for the Financial Year To	31-Mar-21
Cash Assets	Bt'Fwd at 01-Apr-20	Receipts in Period	Payments in Period	Transfers in Period	Cd'Fwd at 31-Mar-21
Cash at Bank & in Hand
Bank, Current Account Cash Account CAF Bank ac Bank, Deposit Account Actual Cash Assets Owed to Charity{Overdue Receipts} Owed by Charity{Overdue Payments} Net Cash Assets	10,055 0 0 10,026	14,333 0 1,786 8	-3,220 -315 -986 0	-21,168 315 14,853 6,000	0 0 15,652 16,033
	20,080 0 0	16,127	-4,522	0	31,685 0 -6
	20,080				31,679

Statement of Asset & Liabilities as at 31-Mar-21
B1 - Cash Assets	Current Financial Year,			*Last Year*
	General Funds£ Restricted Funds £		Total£	Total£
General Fund Net Payments in Advance Designated Funds Total Unrestricted Funds	31,685 0			20,080 0
			31,685	*20,080*
Restricted Funds
Total Restricted Funds			0	0
Total Cash Funds B2 - Money Owed to the Charity{Other Monetary Assets} Gift Aid claim Other B5 - Money Owed by the Charity{Liabilities} Independent Examination Fee Other Net Cash Assets B3 - Investment assets 0 0 B4 - Assets retained for charity's own use. 0 0 Total Current Funds Total Funds(net of liabilities)			31,685	*20,080*
			0 0	0 0
			0 0 -6	0 0 0
			-6	0
			31,679	*20,080*
			0 0 31,685 31,679	0 0 *20,080* *20,080*