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← Newport Library Working Group

2022-11-30-accounts

Trustees' Annual Report for the period

Period start date Period end date To 1st December 2021 30[th] November 2022 From

Section A Reference and administration details

Charity name Newport Library Working Group Other names charity is known by Newport Community Library Registered charity number (if any) 1167617 Charity's principal address Canolfan Croeso 1-2 Bank Cottages, Long Street, Newport Pembrokeshire

Newport Library Working Group

Postcode SA42 0TN

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for
wholeyear		 Name of person (or body) entitled
to appoint trustee(if any)
Rosalind McGarry Chair Newport Library Working
Group
Patricia Margaret
Davies		 Secretary Newport Library Working
Group
Bridget Ann
Selwyn		 Treasurer Newport Library Working
Group
Katherine Ann
Benzinski		 Publicity Officer Newport Library Working
Group
Jane Villiers Newport Library Working
Group

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

Charitable Incorporated Organisation How the charity is constituted

Trustee selection methods

Appointed by Trustees

Additional governance issues (Optional information)

We work in partnership with Pembrokeshire County Council. You may choose to include additional information, where relevant, about:

Section C Objectives and activities

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a) To advance education of the public in the town of Newport Pembrokeshire and surrounding areas, in particular but not exclusively by the running and management of a community library facility for the benefit of the public. b) To promote for the benefit of the inhabitants of the town of Summary of the objects of the Newport, Pembrokeshire and the surrounding area and for visitors charity set out in its to the town the provision of facilities for education, recreation or governing document other leisure time occupation of individuals who have need of such facilities by reason of the youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants and visitors. In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. We were however constrained by COVID.

After reopening in April 2022, we have operated the library for the benefit of inhabitants of and visitors to Newport, and recruited new library members. We also recruited and trained new volunteers as several dropped out during the pandemic.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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Volunteer numbers were diminished during COVID but a few key volunteers kept the library ticking over. The Management Group held a successful volunteer recruitment drive over winter 2021/22 which eased the burden on the key volunteers.

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

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Section D Achievements and erformance p The pandemic meant that we could not open for the full year. Summary of the main When we did reopen in April 2021, we had to bear in mind that we achievements of the charity during the year share the premises with Newport Information Centre, and introduced protocols to observe social distancing and hygiene measures.

The school was unable to come in during this year.

We continued to promote the library and, although user numbers were fewer after we reopened, their numbers gradually increased throughout the year, and we recruited new members. A survey confirmed that users were very satisfied with all aspects of the library.

Two members of the public held a fundraising concert for us. We put up posters seeking new volunteers. The office in the building was made available again for local community groups to use.

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Section E Financial review

Brief statement of the

At the year end we held just under £15,000 cash at bank in unrestricted funds.

charity’s policy on reserves

Before our move to new premises, we aimed to hold at least £6,000 in reserves to cover a year’s operating costs. The costs in the new building are much lower, however we have not changed the amount held in reserve, to cover any unforeseen contingencies.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include Our principal source of funds is fundraising. additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Patricia Margaret Davies Position (eg Secretary, Chair, Secretary etc) Date 10th September 2023

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TAR March 2012

NEWPORT LIBRARY WORKING GROUP 2020-21

INCOME EXPENDITURE

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Brought
forwards 0.00 0.01 0.00 570.00 1251.24 570.00 1700.00 4091.25 209.56 1213.06 727.87 44.98 0.00 299.02 0.00 2494.49 10787.80
Dec-21 0.00 0.00 407.50 0.00 43.42 0.00 0.00 450.92 0.00 91.81 0.00 29.97 0.00 0.00 0.00 121.78 14761.94
Jan-22 0.00 0.00 0.00 0.00 53.92 0.00 0.00 53.92 0.00 102.85 0.00 0.00 0.00 0.00 0.00 102.85 14713.01
Feb-22 0.00 0.00 0.00 0.00 136.11 0.00 0.00 136.11 0.00 143.91 0.00 0.00 0.00 0.00 0.00 143.91 14705.21
Mar-22 0.00 0.00 0.00 0.00 151.04 0.00 0.00 151.04 0.00 200.32 349.74 183.00 0.00 161.32 0.00 894.38 13962.87
Apr-22 0.00 0.00 0.00 0.00 515.00 0.00 0.00 515.00 0.00 115.04 0.00 0.00 0.00 0.00 0.00 115.04 14361.83
May-22 0.00 0.00 0.00 0.00 88.35 0.00 0.00 88.35 0.00 92.00 36.69 0.00 0.00 0.00 0.00 128.69 14321.49
Jun-22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 84.69 9.47 220.78 0.00 0.00 0.00 314.94 14006.55
Jul-22 0.00 0.00 0.00 645.00 30.33 0.00 0.00 675.33 260.52 60.65 0.00 0.00 0.00 0.00 0.00 321.17 14360.71
Aug-22 0.00 0.00 0.00 0.00 29.43 0.00 0.00 29.43 0.00 0.00 154.61 0.00 0.00 0.00 0.00 154.61 14235.53
Sep-22 0.00 0.00 0.00 0.00 68.52 0.00 0.00 68.52 0.00 6.91 24.62 42.50 0.00 0.00 0.00 74.03 14230.02
Oct-22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 92.00 200.27 0.00 0.00 0.00 0.00 292.27 14003.03
Nov-22 0.00 0.00 0.00 0.00 112.01 0.00 75.00 187.01 0.00 0.00 102.17 0.00 0.00 0.00 0.00 102.17 14075.09
Total 0.00 0.00 407.50 645.00 1228.13 0.00 75.00 2355.63 260.52 990.18 877.57 476.25 0.00 161.32 0.00 2765.84
Annual donations Single donations Local organis- ations Fundraising IC half payments Grants Other TOTALS Rent & buildings insurance Electricity, Gas and water Bills & other expenses Admin & prof. services Fundraising expenses IIC & Time bank spend Other TOTAL Balance
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