## **Trustees' Annual Report for the period** Period start date Period end date **To** 1st December 2021 30[th] November 2022 **From** ## Section A Reference and administration details **Charity name** Newport Library Working Group **Other names charity is known by** Newport Community Library **Registered charity number (if any)** 1167617 **Charity's principal address** Canolfan Croeso 1-2 Bank Cottages, Long Street, Newport Pembrokeshire Newport Library Working Group **Postcode SA42 0TN** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Rosalind McGarry|Chair||Newport Library Working
Group| ||Patricia Margaret
Davies|Secretary||Newport Library Working
Group| ||Bridget Ann
Selwyn|Treasurer||Newport Library Working
Group| ||Katherine Ann
Benzinski|Publicity Officer||Newport Library Working
Group| ||Jane Villiers|||Newport Library Working
Group| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Trustee selection methods Appointed by Trustees - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** We work in partnership with Pembrokeshire County Council. You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** March **2012** 2 a) To advance education of the public in the town of Newport Pembrokeshire and surrounding areas, in particular but not exclusively by the running and management of a community library facility for the benefit of the public. b) To promote for the benefit of the inhabitants of the town of **Summary of the objects of the** Newport, Pembrokeshire and the surrounding area and for visitors **charity set out in its** to the town the provision of facilities for education, recreation or **governing document** other leisure time occupation of individuals who have need of such facilities by reason of the youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants and visitors. In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. We were however constrained by COVID. After reopening in April 2022, we have operated the library for the benefit of inhabitants of and visitors to Newport, and recruited new library members. We also recruited and trained new volunteers as several dropped out during the pandemic. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 Volunteer numbers were diminished during COVID but a few key volunteers kept the library ticking over. The Management Group held a successful volunteer recruitment drive over winter 2021/22 which eased the burden on the key volunteers. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 Section D Achievements and erformance p The pandemic meant that we could not open for the full year. **Summary of the main** When we did reopen in April 2021, we had to bear in mind that we **achievements of the charity during the year** share the premises with Newport Information Centre, and introduced protocols to observe social distancing and hygiene measures. The school was unable to come in during this year. We continued to promote the library and, although user numbers were fewer after we reopened, their numbers gradually increased throughout the year, and we recruited new members. A survey confirmed that users were very satisfied with all aspects of the library. Two members of the public held a fundraising concert for us. We put up posters seeking new volunteers. The office in the building was made available again for local community groups to use. **TAR** March **2012** 5 ## **Section E Financial review** ## **Brief statement of the** At the year end we held just under £15,000 cash at bank in unrestricted funds. **charity’s policy on reserves** Before our move to new premises, we aimed to hold at least £6,000 in reserves to cover a year’s operating costs. The costs in the new building are much lower, however we have not changed the amount held in reserve, to cover any unforeseen contingencies. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include Our principal source of funds is fundraising. additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Patricia Margaret Davies **Position (eg Secretary, Chair,** Secretary **etc) Date** 10th September 2023 **TAR** March **2012** 6 TAR March 2012 NEWPORT LIBRARY WORKING GROUP 2020-21 INCOME EXPENDITURE **----- Start of picture text -----**
Brought
forwards 0.00 0.01 0.00 570.00 1251.24 570.00 1700.00 4091.25 209.56 1213.06 727.87 44.98 0.00 299.02 0.00 2494.49 10787.80
Dec-21 0.00 0.00 407.50 0.00 43.42 0.00 0.00 450.92 0.00 91.81 0.00 29.97 0.00 0.00 0.00 121.78 14761.94
Jan-22 0.00 0.00 0.00 0.00 53.92 0.00 0.00 53.92 0.00 102.85 0.00 0.00 0.00 0.00 0.00 102.85 14713.01
Feb-22 0.00 0.00 0.00 0.00 136.11 0.00 0.00 136.11 0.00 143.91 0.00 0.00 0.00 0.00 0.00 143.91 14705.21
Mar-22 0.00 0.00 0.00 0.00 151.04 0.00 0.00 151.04 0.00 200.32 349.74 183.00 0.00 161.32 0.00 894.38 13962.87
Apr-22 0.00 0.00 0.00 0.00 515.00 0.00 0.00 515.00 0.00 115.04 0.00 0.00 0.00 0.00 0.00 115.04 14361.83
May-22 0.00 0.00 0.00 0.00 88.35 0.00 0.00 88.35 0.00 92.00 36.69 0.00 0.00 0.00 0.00 128.69 14321.49
Jun-22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 84.69 9.47 220.78 0.00 0.00 0.00 314.94 14006.55
Jul-22 0.00 0.00 0.00 645.00 30.33 0.00 0.00 675.33 260.52 60.65 0.00 0.00 0.00 0.00 0.00 321.17 14360.71
Aug-22 0.00 0.00 0.00 0.00 29.43 0.00 0.00 29.43 0.00 0.00 154.61 0.00 0.00 0.00 0.00 154.61 14235.53
Sep-22 0.00 0.00 0.00 0.00 68.52 0.00 0.00 68.52 0.00 6.91 24.62 42.50 0.00 0.00 0.00 74.03 14230.02
Oct-22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 92.00 200.27 0.00 0.00 0.00 0.00 292.27 14003.03
Nov-22 0.00 0.00 0.00 0.00 112.01 0.00 75.00 187.01 0.00 0.00 102.17 0.00 0.00 0.00 0.00 102.17 14075.09
Total 0.00 0.00 407.50 645.00 1228.13 0.00 75.00 2355.63 260.52 990.18 877.57 476.25 0.00 161.32 0.00 2765.84
Annual donations Single donations Local organis- ations Fundraising IC half payments Grants* Other TOTALS Rent & buildings insurance Electricity, Gas and water Bills & other expenses Admin & prof. services Fundraising expenses IIC & Time bank spend Other TOTAL Balance
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