CHAIRWOMANS. REPORT 2024 Ladies & Genfjemen, l am very ploased to welcome you all to cKJr AGM mccting this evening and to see $0 many of you here. Opening Hours & Footfall We are sti11 opening in our usual shfft pattem. Monday. Tuesday arKI SatLFrday mofflings. Thursday arbd Friday afternoons. We have had ancxher challeTh3ing year. Over the last Christmas period we wanted to check what our footfall would be, we could only open-up for a couple of days. because of how Ihe Bank holidays fdl. Unfortunately, our fwtf<111 didn't increase by much. Our f((fall fell over the summer period. in line with other libraries, probabty because of the Worfd Cup matthes. Also, Ihe Coffee Zone numbers have fallen. due to the Dementia Hub not meeting on fvlondays anymore. In spiie of this slight downturn. our overall footfall figures have incTe8sed from last year. As we orqanise rne evenls. we are exF¢cting to sce those numbers inaSe agaifi. We have still had to close the library or restTrGt the hours we are open but this has gol better monlh on month and 1¢ s rnore volunteers come on board and are trair)ed. we will hopefully get back to being able to fulfil our contraded hours. We said last year that we werc hoping to be able to change the times we open, we still wish to do this, once 4VC have a reasonable lovcl of active volunteer5 in place. Nothing can happèn without pPer CCK15ultstion Mth our users and pennIssn from LCC. Wc are continu ing with our Lunchtime Talks on Wednesdays, we've had 3 since last October, looking fmvard, it is likely they be on an ad-hoG basis. I have included a graph in the rewt which gives you a visual of visitor numbers so that you can see how we are progressing. The graph is for the year Oct 23 to Sept 24. Library Visitor Numbers 500 4ty) ic Grants & Fund Raising Earlier thi5 year. to cover the ¢J)Ide5t months. V were kncky enough to awarded a 90vemment 9rant to becx>me a 'Warm spa., which was a great h¢lp in hclping us pay some of our energy bi115, we have applied again for a grant. hoping it will be awarde(I, The Parish C¢)uTrg1 has wntinued wtth trr support in payiry for ground maintenance costs. I would like to ackn(Y•Aed9e arKI thank the Parish Council for their continued support.
This year we oontinued with the Blaby Lottery and we now hav¢ a regular numbL¥ of tickèts scdd every week where a pErtsniage of thc money comes directty to the library. we are reivIng an average £35 pei r(Kfftth as a sour¢e of income. unfiYLunately a little less than last y&w. We rent out the b'bfary space to indmduals tor edu¢aiional and weii-being putP05e5. whith brings us some W1¢0me revenue, we aro in the prD¢ess of rcviewing Lxtr pricing strucbjre for this space to bring US into line WTth other venu¢s in the village. Wc still reTrt gazebos Iwhith we have obtained Ihr(wgh grants) and table$ to indivKluals or groups within the village. We are also viewIng this pricing structure. We $¢ hopir>g to rE5tart Friends Membership Stherne (whith has beell on for 3 couplp tsf years), we continve io se]1 donated tt)ok$ which has ahvays proved very ptspular véjlh our stomers, SO this wnts'nue$ 10 t a good revenue stream for u5. We have continued to build on the furbd-faising methods th31 WÈ use: usually sell vegetables donated frDm the local allotment holders, due to the very wd weather this year there hasn.t becn a lot of producé. Any donate(Y books that yve onnot sell beUSe of Ihe4r condil'on we sell for a small fee to World of Books. we have also identsfi¢yY a[her sourtse t)f income from 8 ¢ompany called WeBuy8<XJks. which gives us a better pite for some of the lar9er book5 we receive. We cofilinue to use some of our donated book5 for 'A Blind Date with a Book.. this is not an all-year project but has proved to be very popular. AJI of those bring in smau amount5 but neverth¢lcss they wim help us to continue running th8 library. The Mothlay mominq 'Coffee Zone. brings in 5(Yne revenue as doe5 Ihe Monday afternwn Knitting Group. Qur new Lego Club is in its infanty t1 have high htyes for the future. We had a stall ai the vflla9e Carnival. whi¢h brought in a 5rnall arrK7unt_ Thanks to all of you Ihat take parL Susan as wr treasurer will confirm later what our current financial status IS. Building This year (as last) we are Slill looking to replace Our front door and its 5urro(Jnds, h(l[llY ve will be ablè to get LCC to do this for us, as their building inspe¢i(y pointcd out its state of fypairl We would like the ne¥V (Joty Style to be a 51iding door, which )hill mean Ihat Ive will have 10 than99 our other exit d¢)Ot in the kitchen. That door has no outside Icth. ¥thich will need to be rectif¢d. We vrfill need to get qu$ and may have to apply for a grant enable us to do Ihis. You VAII have noticed that yet again, the inshle layout ot the library has dnged. tyjr final phase of change will take place OV the Christmas dosure. Please me atKI vi51t us in Ihe n9w year to see what vie have done. Matk¢ting As you know ¥ve deuded to dis¢ontinue the library website. which save<f us money that we could spend on other things. W¢ may now be able 10 set-up a new website for Iree, i this is the case we will hopefully have il up and running shortly. We sts'ii advertise in the Sharnford News, the Sa[te stsr the C(p.. the library and on Facebook. La¥t year wa sent out a questionnaire to Sapcote and Sharnford reSIdets asking what they waDted from th&ir library. Unfortunaiely, when the replies were 8nalysad. most of what Wa5 anted we ¢QLtldn't supply. either due to Suitability of the venue, opèning times andlor cost. We did get a ixjuple of volunteers thDughl Events Summer Reading Challenge - this year's numkrs were sluhtly better than last year but sti very low vlith 20 taking part but only 8 children pletIng the challenge (40%), last yaars was 31 %. It may be that it coincided with olher events taking place in the vi1189e, thg Committec did tAan on allending the schod a55ernbly lo promote it. as Oth libraries do, but unfortunately there was Sad in¢ident at the school which prevenied us frorn doing thJ'5,
hopefulty ncAt year we will get the chance to attcnd the 001 assembly to ty and encourdge an increase in the number of children participats'ng. We have reached out to Our local primary school to diSWSS hjw we can suptK)rt with delivGry of thè curriculum. Èspe¢ially for pupil [emIUM arners. We have staff viith enhanced D8S that can support wtth Ihis. We have a Lego Cb. Or a motjth which has ton well aiiended. We had a stall at Ihe ¥illage Camival in July. vthich brought in a new volunteer. VoluDteÈts l am pleased that we have mana9cd to re(yuit 7 rtevi volunteers this yèar and that we have some trthers in the pipplifte. I would like to wekome them all to the team. Our 8th birthday lebraknn in Jvly was a "failh Supper. style aftair. wilh all bringing somÈthiDg for everyone to eat, It was well attenrjed but tr %vould have been ni to see many mtye, please make a noie in your diaty for next year. Th$ year we have b&n tying to get all voluftieers Ljp to date wtth their training reeds. As the law Ghan9es and to meet the reouirements ol our Insuranee wlicy. all volunteers arg. required to do this. In Ihis last year it has been diffiwlt to get vtyunteefs to attend trèinifg sessions that have en ptst on for them, we have now beÉhn able to SOUT some Online ¢ours¢s that they can do at home or at the library. Proof of complegÈon is required. Help is on hc1nd rf needed. We h(Ive a new library operabons System coming online in Janu£ry. which means everyone Mill need trainirrfJ. We also have o Duke of Edinburgh srudent volunteer who cornpleied his br(e award with US coniill Jing with us to comt4ete his Silver, he has also volunteered Over the summer trh)lidays. he enjtyed it so much! I would like to ackn¢viledge and thank Mel Laey. Our oui-going Volunteer Co-¢ydinator, for setting-up rn051 of Ihis. Carol Lowden Our new in-cx)ming Volunteer CTrofdinaior, has reryuited another D ot E student who is to siari her bronze award. both student5 will tE with us for a &&monlh Plament Thank you. Carol for your efforts to D)ver all shifts and rEcfuitin9 n•v vc4untegrs. and for brtnging in new ideas. A couple of other special mentions. firstly to Jean Kirkland. who has been a godsend for covering shtfts Ihi5 year, Somè at very short noti. Once again to Carol Lo4vden who dee deans the library as wdl as now laRing on the V(Aunteer C<>ordinators job. Thanks to OLtr out-goiTVJ Secretary sieve Gave5, and Welrx7me to our i[kMIng Secretary card WatsoTrwSenior_ Thank5 atso to our wlgoing Tret Sharon Pallison weltrJme 10 our ifvctyning Treasurer Susan Jenkins. Thanks to Margaret. Sue arKI Diana who run the Coffee Zone every Monday. and last bul by no means least, to Vic Htswell. who has decidèd 10 Step th)wn after 8 years with us, thank you so much ts all you have done. 18190 vfdni to say a special thank you to Lorraine Ja¢kson for all hpr help this y8ar. tt h&% bEen invaluable. The past year has sgen many changes again. n•v ¢ommittoe members arbd roorganisation of Ihe librdry, which will hopefully be compleied by Ihe end of this yèar. I 1)ill like lo reassure yOLt that these are not chan9es for changes sake. Our management is 1ry1ftg to mak¢ th8 libory pr¢)¢ess&s mor¢ StaMIle and ensure that every¢ng ig trained t¢ 8 high level, hor*fully this will make each one of you more ty)mfortable witn whai we are asking YOU to do. Chan9es to the library layout have been made so that can fulty compty with tho Disability Ad and adhere to Health and Safety Regulations. Qn 1" JanLEary 2024 we saw Our new Dts) Polity activaied, which meant that No dogs ex&Pt A55i5tance dogs were allowed in the library. This seems to be V•rsrking well, aFthough I'm sure that one dog has suddenty become an assistance dog, WI) said you couldn't teach an old dog ngw trt¢ksl I want to tsk2 some time to acknowledge all our volunteers who help in so many ways - eiher that's behind the counter, (aeanirKJ, sorttng tM)oks, o)ffee mc1n9, and events. As 8 eommiiiee we a so appreiJ3tsve ol what you ali do.
Tho ojnlinucd suwcss of this library is a great achievemcnt and a re81 credit to you all and when we wO(k well together. things can only get bettcr. You shoukl all take great F*rs(Kl pride and enjoymeDI in what wc are achieving. So finalty, for all of you whether you are volunteers and'tr Friends of the Library we are very grateful for your continucd sUPPOrt. and the cofflments and su99estions that encOur)e us to keep runniry the library Servi and to continually kcep reviewino and adding new adivTties and events. Marfefbe Chapman November 2024
Sapcote Community Library Registered tharity Number". 11674% Church Street, Sapcote. Legcestershire, LE9 4FG Tel: 0116 3053674 (opening hours only) ommuni ibra Sapcot L•MMUN Libra Financial Report for the END OF July 2024 This is the Financial Report for Sapote Communrty Library for the pericY up to 315t July 2024 INCOME Leicester County Council Warm Spaces Grani Sapcote Parish Council Gftyjnd Maintenan Membership Fees frryn Friends of Ihe LI £ 750.IXI £ 1,595.00 £0. DDnatK)ns £ 50.58 Blaby Lottery £ 436.GO Savings Bank Interest £ 1,196.82 World of Books £ 52.85 Gazebo Hire £ 130.IX Charity T1 Library room Hire £ 24A2 £ 78.00 Knrtb"ng Group Book Sales £ 373.50 £ 439.40 VetyPl¥rt Sales Library Talks £ 13.50 £ 290_00 Coffee Moming £ 953.53 Library Book Holds £6&50 Photocopier Library Fines £ 7725 £ 82.05 Blind Books £ 11100 LCC Payment £ 679.64 £ 4.$0 TOTAL INCOME £ 7,405.44
Sapcote Community Library Registered Chartty Number." 1167496 Church Street. Sap¢oie. Leitestwshire. LE9 4FG Tel: 0116 3053674 (opeDin8 hour5 onlyl wvn¥_SaPCQtecommunitylibrary.org-uk Sapcot ¢AMuNIT Libra EXPENDITURE Insurance £ 157.00 Electnctty £ 9)6.1$ £ 667.71 Water £ 47&46 Garden Mairrtenat £ 1.595.00 CleanitWSupplieS £ 267.11 Waste Ctsllecti¢>n Blaby £ 22104 Security Aanns £ 69.00 Proutkastle Fire Al5$ £ 14&00 1sljuuld bt Expenses For Refreshmerfs Wèb Site £ $04.90 £ 0.00 nd()w Cleanirbg £ 64.63 Rings £ 162_00 Initial Tlet5 t 57.50 Mise Staiionarylvarious £ 1,280.$6 Bler Servi £ 0.00 Donaty'on to Blooffl GtDUP £ 40.00 Premises Repairs £ 147.50 Card Machine Fees £1.49 TJk Fges £ 120.00 TOTAL EXPENDITURE £ 6,882.05
Sapcote Community Library Re8i5tered Charrty Number. 1167496 Church Street, Sapcote. Loicestorshire. LE9 4FG Tel- 0116 3053674 (opening hour5 only) wrfM.sapcotec4)mmunitylibrary.or&uk Sapcote Il>klf4WNItY Librar PAGE 3 SUMMARY INCOME £ 7.405.44 EXPENDITURE £ 6882.05 NET PROFIT £ 523.39 BANK BALANCE AS AT 31.07.23 (freasurer Account) £ 1403A9 (Online Saver) (Fixed Term opened 01108r22) £ 35000.00 99.4S £ 8857.41 DESK TAKINGS TOTAL £ 45360.35 BANK BALANCE AS AT 31.07 24 (freasurer Account) (Online Saver) {Fixed Tetm opened 0110812022) £ 654.93 £ 10,043.51 £ 35.000.1)O DESK TAKINGS £ 143.52 CHARITY BOX £ 24.82 TOTAL 2024 £ 45,866.78
19109124 CHAPMAN S PAlsoN Chalr Treasur*r Signed:. Date:. 21 [,, K2LÈ Lplioi14 S JENKINS Date:.
SèFXQf¢
Lily47
FiD#n¢ial Re
ort lOth endin
202312024
It has L.hallenging ycar for thc l.ibrary: with C11g¢S to volunteer personncl, including &
Voluntccr C.oF0rdinllIr (thd d)angcs to that Tol¢), the rt%ignation of th¢ S¢LTetsry attd ak) etMCrgcY
¢ing being hcld with LCC tr)1 lo 'stead}' thc ship .
FIr2ClaI1Y th¢ libTYry achieved a ptofit fvT th¢ year of £523.39 (shuuld have en £379.i9 as onc
Prou(l¢¥tle irti(oice was und Tbtst paid ulltil aftcr 315t Jvly}. This is s1&mifi&tlY
whcn profit lotsll¢yJ £1025.59.
Wc movd utilitie% in April 2024 from smartt Gas and EON (Electric) to Yu EncTgy. Wr have
4igmed a thr yQ47r wntrELci arHI art Iping this will keep these costs undLr ¢XInlI fot tht forb]C
flltLC. Our Buildings insurdnc¢ wsus rtstlaiIicd thc sanic: as did our First 4 FI alld Pry}UdtLle
scrri¢e cDsts.
Wt have inVc¢J in a fv"w' new tables and a ncw noticeJx)ard this Y to improv¢ ihe f2cti lities at th
LibraTr', w¢ll purchasing Lego arA in1.tmcnf into th¢ provÈsion of a Lrgo Club.
Wc rclxivd a Warm Spaccs GThAnt trtrm LC:C totslling £750.00 Ihis year which has hLIp¢4 w'ith sas
aJuI ele£tric c05t5. Bluby IA)ttery doik2tions gav¢ us itsC(J1c of £416.50 wbi¢h 1% on th
£544.50 ¥•t¢xI last vw and J() ,11 bcing promotc(I furlher to maKin]i5c this
str¢Am. Book salc5 tota]Ir
Sapcote Community Library Re8iStered Charity Number- 1167496 Church Street. Sapcote. LeiceSter5hire. LE9 4FG Tel= 0116 30536741opening h¢wrs only) wW.sapctstÈcornrnunitylibrary.org.uk Audit Report August 2023 to July 2024 l. Summary of accounts is £16.96 difference. 2. There has been limited record keeping for Income & Expenditure. 3. Charity Box Income has not been shown clearly on Payments into Bank Account. 4. Receipt Book has been used when making external expenditure. The receipt book should only be used when receiving income. It has taken several months trying to correct the accounts. Without correct paperwork I have not been able to reconcile the account5 but as there is only a £16.96 difference I propose we write this off. We must set up corrert accounting procedures that are clear and understandable for all Volunteers in the future. S Jenkins