2021-05-31-accounts

To

Trustees' Annual Report for the period

Period start date Period end date 01 June 2020 31 May 2021

From

Section A Reference and administration details

Charity name Other names charity is known by N/A Registered charity number (if any) 1167380 Charity's principal address 9 Lindford Drive

Baby Bank Norfolk

9 Lindford Drive
Eaton
Norwich
Postcode	NR4 6LT

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Rebecca Marr	Chair	-	Vote of existingTrustees
	Leah Stenning	Secretary	-	Trustee since launch
	Anne-Louise Schofield	Treasurer	-	Vote of existingTrustees
	Karyn Hitchcock	-	(NB. Resigned 1.2.22)	Trustee since launch
	VickyBrooke	-	-	Trustee since launch
	HayleyBedington	-	-	Trustee since launch
	Philippa Carter	-	-	Vote of existingTrustees
	Hannah Stenning	-	-	Vote of existingTrustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
N/A

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March 2012

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A

Name of chief executive or names of senior staff members (Optional information)

None

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted

• (eg. trust, association, company)

Any new Trustees are appointed by a vote of existing Trustees. Trustee selection methods

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

BBN has continued to maintain the same straightforward governance structure that has been in place since its launch. It has an appointed Chair, Treasurer and Secretary, as well as a further 4 Trustees. This core group undertakes all the running of the charity.

The charity does not independently provide training for its Trustees, but it does benefit from the existing skills and knowledge developed through their various positions of employment in several sectors.

BBN has maintained its independence and does not have membership or relationships with any other parties or networks.

BBN’s major risks during this period have been:

• Cashflow (mitigated by regular funding applications and donations)

• Loss of or damage to stock (mitigated by security and insurance)

• • Lack of referral demand or donation provision (mitigated by continued communication and promotion)

• COVID-19 lockdown leading to disruption to services provided (mitigated by ongoing communication with referrers and donators and use of restricted numbers of people in premises, and appropriate PPE).

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Section C Objectives and activities

The objective of Baby Bank Norfolk, as stated in its constitution, is:

‘The prevention or relief of poverty, particularly by providing essential Summary of the objects of the items of baby clothing and equipment to parents and families with young charity set out in its children as the trustees shall think fit, in particular but not exclusively to governing document those in Norfolk’.

All activities undertaken by BBN are for the public benefit. All Trustees are aware of the Charity Commission’s guidance on public benefit, and implement this in planning all the charity’s activities. BBN’s activities are uncomplicated in their delivery and the public benefit outcome is clear through the delivery of its work.

Summary of the main activities undertaken for the BBN receives referrals from a variety of professionals, working with public benefit in relation to families and babies in various contexts. Each of these referrers is in a these objects (include within position to recognise people in situations of need. All referrals are this section the statutory responded to and if BBN is able to help (i.e. it has the items that are declaration that trustees have identified as being needed) then it does, for any referral received. had regard to the guidance issued by the Charity The order in which the referrals are responded to is solely chronological, Commission on public unless a referral is presented as being particularly urgent for any reason, benefit) which they may be for good reason (e.g. an imminent birth). In this way

The order in which the referrals are responded to is solely chronological, unless a referral is presented as being particularly urgent for any reason, which they may be for good reason (e.g. an imminent birth). In this way BBN avoids making any qualitative / prioritisation decisions itself about the referrals responded to, and simply follows the same process across the board. Further details of levels of referrals can be seen below.

Additional details of objectives and activities (Optional information)

No further information.

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The community support for Baby Bank Norfolk, evident in both the level of referrals received and the amount of donations received, has again increased during this year. As of the end of May 2020 we have 374 referring agents (an increase of 26% on the previous year). As we hoped and expected, knowledge of the charity’s operations again continues to spread in our fifth year of operation, and the channelling in of donations and out of referral packs remains strong and consistent. The infrastructure of the charity’s operations has remained robust throughout this period. Our shelving and storage equipment is currently sufficient for demand, although we do anticipate that in the next couple of years we may need to extend our space and working capacity, due to increase in demand. For this year though we have not needed to commit any expenditure in this area. In terms of BBN’s core work of donating baby clothing ‘essentials packs’, demand has risen by 15% this year, from 323 requests in 2019-20 to 373 in this fifth year of operation. We were able to remain in operation throughout the year despite the COVID-19 pandemic and resulting restriction on operations; we were conscious that the need would be as great as ever, and so made the decision to continue to operate, albeit with limits on numbers and the use of appropriate PPE.

We estimate, based on the average number of clothing items included in each donation pack, that the total number in the total period of Baby Bank Norfolk’s operations is now over 51,000; we are delighted that this level of pre-used baby clothes has been diverted to where they are most needed, and also prevented from potentially ending up in landfill.

In other areas of donations, demand has increased in every area in terms of the amount provided in response to requests, as shown below:

Bedding bundles	Bedding bundles
2019-20	98
2020-21	119 (+ 21%)
Maternity wear
2019-20	17
2020-21	19 (+12%)
Moses baskets, stands and mattresses
2019-20	50
2020-21	57 (+14%)
Toy and book bundles
2019-20	97
2020-21	126(+30%)
New born essentials
2019-20	110
2020-21	118 (+7%)

BBN Trustees are delighted that the take-up in these areas has meant that families in need in Norfolk have been able to benefit from BBN’s provision in terms of improving their sleeping arrangements, their comfort and their resources for entertainment and development, as well as the primary area of clothing provision.

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Section E Financial review

Brief statement of the charity’s policy on reserves

BBN’s policy is to maintain a minimum reserves level of 3 months’ worth of running costs. It has been able to sustain this level during the whole of this period.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

BBN’s primary sources of funding during this period were:

You may choose to include additional information, where relevant about:

• Trustee’s ‘Land’s End to John O’Groats’ fundraiser

• Voluntary donations

• the charity’s principal sources of funds (including any fundraising);

• The vast majority of the items used in BBN’s donation packs continue to

• sources of funds (including be gained through voluntary contributions of used items, and we are

• any fundraising); lucky that these are always forthcoming from our local community. There

• • how expenditure has is therefore very little expenditure in this area, although we do sometimes supported the key objectives need to add items that cannot be used second hand and do not tend to of the charity; be donated new: this includes nappies, toiletries for new mums, bottle teats, Moses basket mattresses and others.

• investment policy and objectives including any ethical investment policy • Premises (rent) adopted. • Insurance

Other than these stock items, the main areas of spend have been:

All of these items and money spent have gone directly to supporting and enabling the core objectives of the charity.

BBN does not invest money and therefore has no investment policy.

Section F Other optional information

No further information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Charlotte Rebecca Marr Position (eg Secretary, Chair, Chair etc) Date 13.3.22

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Norfolk Baby Bank		No (if any)
Receipts and payments accounts			CC16a
For the period from	1.6.20	31.5.21 To

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 642 900 - - - 1,542 - - - 1,542 2,100 179 1,417 206 3,903 - - 3,903 - 2,361 - 3,460 1,099	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ - 642 900 - - - - - 1,542 - - - 1,542 - 2,100 179 1,417 206 - - - - 3,903 - - - 3,903 - 2,361		Last year to the nearest £
Grant						-
Fundraising	642					-
Donations	900					-
Refunds						-
Items Sold						-
	-					-
	-					-
	-					-
Sub total(Gross income for AR)	1,542					-
A2 Asset and investment sales, (see table).
	-
	-					-
Sub total	-					-
Total receipts A3 Payments
						-
Fundraising						-
Rent	2,100					-
Insurance	179					-
Stock	1,417					-
Equipment	206					-
Sundries						-
Advertising						-
						-
						-
**Sub total **	3,903					-
A4 Asset and investment purchases (see table)
, Equipment
	-
**Sub total **	-					-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
						-
	- 2,361	-	-	- 2,361		-
	-	-	-	-		-
	3,460		-	3,460		-
	1,099	-	-	1,099		-

CCXX R1 accounts (SS)

13/03/2022

1

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Current Account Cash in Hand Details Details Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,099 - - - - 1,099 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval

CCXX R2 accounts (SS)

13/03/2022

2