**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 01 June 2020 31 May 2021
**From**
## Section A Reference and administration details
**Charity name Other names charity is known by** N/A **Registered charity number (if any)** 1167380 **Charity's principal address** 9 Lindford Drive
Baby Bank Norfolk
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|---|---|
|
9 Lindford Drive||
|Eaton||
|Norwich||
|**Postcode**|NR4 6LT|
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Rebecca Marr|Chair|-|Vote of existingTrustees|
||Leah Stenning|Secretary|-|Trustee since launch|
||Anne-Louise Schofield|Treasurer|-|Vote of existingTrustees|
||Karyn Hitchcock|-|(NB. Resigned 1.2.22)|Trustee since launch|
||VickyBrooke|-|-|Trustee since launch|
||HayleyBedington|-|-|Trustee since launch|
||Philippa Carter|-|-|Vote of existingTrustees|
||Hannah Stenning|-|-|Vote of existingTrustees|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|N/A||
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**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|N/A|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
None
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted
- (eg. trust, association, company)
Any new Trustees are appointed by a vote of existing Trustees. Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
BBN has continued to maintain the same straightforward governance structure that has been in place since its launch. It has an appointed Chair, Treasurer and Secretary, as well as a further 4 Trustees. This core group undertakes all the running of the charity.
The charity does not independently provide training for its Trustees, but it does benefit from the existing skills and knowledge developed through their various positions of employment in several sectors.
BBN has maintained its independence and does not have membership or relationships with any other parties or networks.
BBN’s major risks during this period have been:
- Cashflow (mitigated by regular funding applications and donations)
- Loss of or damage to stock (mitigated by security and insurance)
- • Lack of referral demand or donation provision (mitigated by continued communication and promotion)
- COVID-19 lockdown leading to disruption to services provided (mitigated by ongoing communication with referrers and donators and use of restricted numbers of people in premises, and appropriate PPE).
**TAR**
March **2012**
2
## **Section C Objectives and activities**
The objective of Baby Bank Norfolk, as stated in its constitution, is:
_‘The prevention or relief of poverty, particularly by providing essential_ **Summary of the objects of the** _items of baby clothing and equipment to parents and families with young_ **charity set out in its** _children as the trustees shall think fit, in particular but not exclusively to_ **governing document** _those in Norfolk’._
All activities undertaken by BBN are for the public benefit. All Trustees are aware of the Charity Commission’s guidance on public benefit, and implement this in planning all the charity’s activities. BBN’s activities are uncomplicated in their delivery and the public benefit outcome is clear through the delivery of its work.
**Summary of the main activities undertaken for the** BBN receives referrals from a variety of professionals, working with **public benefit in relation to** families and babies in various contexts. Each of these referrers is in a **these objects (include within** position to recognise people in situations of need. All referrals are **this section the statutory** responded to and if BBN is able to help (i.e. it has the items that are **declaration that trustees have** identified as being needed) then it does, for any referral received. **had regard to the guidance issued by the Charity** The order in which the referrals are responded to is solely chronological, **Commission on public** unless a referral is presented as being particularly urgent for any reason, **benefit)** which they may be for good reason (e.g. an imminent birth). In this way
The order in which the referrals are responded to is solely chronological, unless a referral is presented as being particularly urgent for any reason, which they may be for good reason (e.g. an imminent birth). In this way BBN avoids making any qualitative / prioritisation decisions itself about the referrals responded to, and simply follows the same process across the board. Further details of levels of referrals can be seen below.
## **Additional details of objectives and activities (Optional information)**
No further information.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The community support for Baby Bank Norfolk, evident in both the level of referrals received and the amount of donations received, has again increased during this year. As of the end of May 2020 we have 374 referring agents (an increase of 26% on the previous year). As we hoped and expected, knowledge of the charity’s operations again continues to spread in our fifth year of operation, and the channelling in of donations and out of referral packs remains strong and consistent. The infrastructure of the charity’s operations has remained robust throughout this period. Our shelving and storage equipment is currently sufficient for demand, although we do anticipate that in the next couple of years we may need to extend our space and working capacity, due to increase in demand. For this year though we have not needed to commit any expenditure in this area. In terms of BBN’s core work of donating baby clothing ‘essentials packs’, demand has risen by 15% this year, from 323 requests in 2019-20 to 373 in this fifth year of operation. We were able to remain in operation throughout the year despite the COVID-19 pandemic and resulting restriction on operations; we were conscious that the need would be as great as ever, and so made the decision to continue to operate, albeit with limits on numbers and the use of appropriate PPE.
We estimate, based on the average number of clothing items included in each donation pack, that the total number in the total period of Baby Bank Norfolk’s operations is now over 51,000; we are delighted that this level of pre-used baby clothes has been diverted to where they are most needed, and also prevented from potentially ending up in landfill.
In other areas of donations, demand has increased in every area in terms of the amount provided in response to requests, as shown below:
|**Bedding bundles**|**Bedding bundles**|
|---|---|
|2019-20|98|
|2020-21|119 (+ 21%)|
|**Maternity wear**||
|2019-20|17|
|2020-21|19 (+12%)|
|**Moses baskets, stands and mattresses**||
|2019-20|50|
|2020-21|57 (+14%)|
|**Toy and book bundles**||
|2019-20|97|
|2020-21|126(+30%)|
|**New born essentials**||
|2019-20|110|
|2020-21|118 (+7%)|
BBN Trustees are delighted that the take-up in these areas has meant that families in need in Norfolk have been able to benefit from BBN’s provision in terms of improving their sleeping arrangements, their comfort and their resources for entertainment and development, as well as the primary area of clothing provision.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
BBN’s policy is to maintain a minimum reserves level of 3 months’ worth of running costs. It has been able to sustain this level during the whole of this period.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
BBN’s primary sources of funding during this period were:
You **may choose** to include additional information, where relevant about:
- Trustee’s ‘Land’s End to John O’Groats’ fundraiser
- Voluntary donations
- the charity’s principal sources of funds (including any fundraising);
- The vast majority of the items used in BBN’s donation packs continue to
- sources of funds (including be gained through voluntary contributions of used items, and we are
- any fundraising); lucky that these are always forthcoming from our local community. There
- • how expenditure has is therefore very little expenditure in this area, although we do sometimes supported the key objectives need to add items that cannot be used second hand and do not tend to of the charity; be donated new: this includes nappies, toiletries for new mums, bottle teats, Moses basket mattresses and others.
- investment policy and objectives including any ethical investment policy • Premises (rent) adopted. • Insurance
Other than these stock items, the main areas of spend have been:
All of these items and money spent have gone directly to supporting and enabling the core objectives of the charity.
BBN does not invest money and therefore has no investment policy.
## **Section F Other optional information**
No further information
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Charlotte Rebecca Marr **Position (eg Secretary, Chair,** Chair **etc) Date** 13.3.22
**TAR**
March **2012**
5
|**Norfolk Baby Bank**||**No (if any)**||
|---|---|---|---|
|**Receipts and payments accounts**|||**CC16a**|
|**For the period**
**from**|1.6.20|31.5.21
**To**||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**642**
**900**
**-**
**-**
**-**
**1,542**
**-**
**-**
**-**
**1,542**
**2,100**
**179**
**1,417**
**206**
**3,903**
**-**
**-**
**3,903**
**- 2,361**
**-**
**3,460**
**1,099**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**642**
**900**
**-**
**-**
**-**
**-**
**-**
**1,542**
**-**
**-**
**-**
**1,542**
**-**
**2,100**
**179**
**1,417**
**206**
**-**
**-**
**-**
**-**
**3,903**
**-**
**-**
**-**
**3,903**
**- 2,361**||**Last year**
**to the nearest £**|
|Grant||||||**-**|
|Fundraising|**642**|||||**-**|
|Donations|**900**|||||**-**|
|Refunds||||||**-**|
|Items Sold||||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**1,542**|||||**-**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**-**|
||||||||
|
Fundraising||||||**-**|
|Rent|**2,100**|||||**-**|
|Insurance|**179**|||||**-**|
|Stock|**1,417**|||||**-**|
|Equipment|**206**|||||**-**|
|Sundries||||||**-**|
|Advertising||||||**-**|
|||||||**-**|
|||||||**-**|
|**_Sub total_ **|**3,903**|||||**-**|
||||||||
|**A4 Asset and investment**
**purchases (see table)**|||||||
|**,**
**Equipment**|||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**-**|
||||||||
||**- 2,361**|**-**|**-**|
**- 2,361**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**3,460**||**-**|**3,460**||**-**|
||**1,099**|**-**|**-**|**1,099**||**-**|
CCXX R1 accounts (SS)
13/03/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Current Account
Cash in Hand
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,099**
**-**
**-**
**-**
**-**
**1,099**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
13/03/2022
2