Annual Re ort and Unaudlted Financial Statements of rove Villa e Hall & Communi Centre CIO for the Year Ended 30th June 2023
Hall & Commun Centre ao for the Year Ended 30th June 2023 Page Le8al Infomlltion Report of the Tnjstees Recelpts and Payments Accounts Stat•m•nt of Assets and Liabilities Notes to the Flnanaal Statements Independent Examlnerfs Report io
e Hall & Commun Centre ao TRUSTEES: Doreen Johnstone Sytvia St Aubyn Hubbard Michael Tudor Jane Barnes Henry Potter lan Wilson (Appointed Cttober 20221
lly Cook (Aesvaned August 20221 Marc•Js Woodard (Reslgned August 20221 REG15fERED ADDft. THE 5fRE BOXGRONE CHICHESTER WE SUSSEX P018 OEE REGISTERED CKARITY NUMBER: 1167340 1140EPENDENT exAMIMER: B48ookkeeplng Ltd l tincoln House Cty Fields Business Park Chichester Fields Way Tangmere Chithester West Sus F020 2FS el I
Hall & C(Mnmun Centre CIO Re rt of the Trustees Ye r Ended June 2023 The trustees present thelr report wf(h the flnandal staternents for the year ended June 2023. STRucfuRE. GOVERNANCE AND MANAGEMEiir The ch4rity 15 controlltd by its constttutlon document a deed of trust. which constitutes a Charltable Incorporated Organisation lao). The charity 15 Qperated by a management and fiJndraisin8 comnwttee. C0145TITuf1014. OBJEcfsAIID PRINapALACrnnMES The Charltable Trust Ss eonstltuted by a Trust Deed conveyance dated 11 Aprll 1932. as amended by an order of the Minister of educatlon dated 24 June I9, and a scheme of the Charfty Comrni5sioner5 dated l&h September 2C(13. The Charity was registered on 2october 1%3 a$ 8ox8rove Mllage Hall and Communlty Centre, Re8lStered Charity No. X)534& On 25 May 2016 a Charttable Incorporated (nIsatIon (the CIOI, Re8iStered No. 1167340. wtth the same charitsble purposes ès the previous charity, wa5 formed to assume the assets and Ilabllities of 8ox8rove Village Hall and Communlty Centre wsth effed from l.july 2016. The previous chadty, No. X)$348 has been femoved from the tharity Commission Rewster. Thè tharlty's oblects and prinapal actmties. hawn8 due regard to theTrustees duty In secOn 17151 of the 2011 Charltles Art concernln8 publlc benefit, durin¥ the yearwere as follows.. l. To ensure the continued availabillty of the village hall for mernrs of the Boxgrove Cornmunity. 2. Lett5ng the Mlla8e Hall to local users for community acbvities. The oblertb4es of the Btsx8ro¥e Vlllage Hall & Cornmunfty Cntre CIO are to establysh and maintsln or asslst In establishing and maintsining a Mufin¢tIn vibrant vlllage holl in Boxgrove Cfvll Parfsh for the benefit of the nelehbourhood and other members of the wblic who desire to he use of the tsdlltiès. Boxgrove Vfjlla8e Hall & Comrnuntty Centre CIO has the additTronal purpose of provlding or helplrng to provlde faalitte5 for the advancernent of education and in the interest of socSal wetfaTe, for recreatlon and lelsure tSme occupation so as to Improve the conditions of life for the inhabitants of 8oxgrove Clvll Parlsh and neighbourln communitlès. The polldes adopted In fvrtheranct of these oblects are to encourage the use of the hall by provision and malntenance of the f4tlllties for use both by indivldual members of the comrnunity and by dubs and sgcietie5. In followlng these obIettès, the trustees have had re8ard to the guidance issued by the a)arlty Cornmission. Pubk b•Mfft The tru5tee5 of Box8ro¥e Village H411 and Communlty Centre ao have complled with th•lr duty as ststed In thelr public benefit siatementfor year ended *WJune 2023. The trustees have aChied thelr purpose through education: the a(fvaneement of heatth,. communlty developrnent; amate¢Jr sport and other tharfjtable pur[. Chlldren. young people. older people and the general public have beneffited from the open spa¢es. the hurnan resources the equipment. and the hall and Its facllitles. P4e12
Hall & mun Centre CIO Re rt of the Trustee5 the Year Ended 30th June 2023 ACHIEVEMEpifAND PERFORMANCE R•vl•w of A(tl¥ttl•s Boxgrove Village Hall & Comrnunity Centre continue5 to be a ptspulaf hall for all round usè. from health and well-bein8 fvnrtion5 to childTen'5 Parties and weddings. At rnonthfy meetings iss(tes that the tnjstees are respon&ble for have been addressed where P055fbie and ach¢eved with due diligence to the time available. More time needs to be spent discus5in8 planning for forthcorning events and to recrutt teams of volunteers and potential new tru5tee5 to achievethest alms. The 8oxgrove Village Hall teb$rf(e. contlnues to receNe an Inueastna nurnber of booking enquirie5 and the hall management continues to explore morè opportunfts to work In partnership wth other charit$ and parishes for benefit of the community. Rlsk M•Myrnent The trustees have assessed the major risks to whlch the chartty ts exposed and are satlsfiéd that systems are In place to miti8ate exposure to the risks. The hall reserves remain secure wlth no need to use the monies to cover operation41 overheads. TR TEE$ The following Trusteès held office durfjngthe whole of the perfod from l# July 2022 tothe date of thls report Jane Barnes, $Y1a St Aubyn Hubb6rd. Doreen Johnstone. Henry Potter, Mithael Tudor and lan Wllson IAppointed October 20221. FINANCIAL ftEVIEW At the year end Xljune 2023. the wllage hall 5$ in a heafthy finandal stste with reserv•5 in excess of £15,COJ. The incorne froffl hall hlre has been stablein thTrs period and currently bookln8s are tar8et. The key oblerttves of the tharity are to allow use of the village hall for the loeal communlty wlth as mlnimal a hlre charge as possible. Eath case is reviewed on an Indiyldual basis so that no rdent is denied use of the hall because of flnancial hardship. Post funefal receptlons are organised free of charge to the resSdents of Boxgrove and its surrounding area. Hall hlre is the halys prirnary source of income and the mlx of bookings not only ftnancially supports Boy8rgve Village Hall & Community Centre 00 but allows many other events to be made avallable to the cornrnunity free of tharge. Durlng the perlod the ha51 has tontinued to work In partnership and collabDrate posttNety wlth the wlder communlty. The hall provides a comprehensive course of sessions that supports education. craft. oJlture. dance. theatre. health we1W1 Chiklren'5 partlts remaln a firm favourlt•. The accounts are run on a rttelpts and payments Icash accountln81 basis as the ¥fjllage hall Is not a charltable company. and ha5 less than £250.0 of Bross income and total expenditure. The trusttts, management commlttee felt that Lrtilisin8 cash aeeounting is more ea5ity understood by all truste& and is an Important factor for the transparency of the Village hall. P4e13
ove Will Hall & Commun rt of the Trustees for the Year Ended 30th June The Treasurer is prinapalty res}r•te for the finaNial mana8ement of the hall. ¥ng closelywith the Hall Manager. Financial rep¢)rts are presented at each Management Meeti so that e¥eryohe is aware of the rinancial Stabil of the hall. All committee members aTe enc£waÈed to contribute to thefinancial management of the hal. Akhough the hall rÈMainsfinHncialI artNethe trustees recognise the need to manage both incomÈ and expÈnditure n the14ghtof ongoing financial chaInge$3$ demonstrated by the currÈnt et0rK>mic5tluati. The management committee take seriousty the need to work to budget and also to Ifflent a maintenance budget forecast and reser¥e5 policy to ensure thall remains stnJtturnllysourKI ar in BLKrfJ demratNe order. APPROVED BY ORDER OF ThE 60ARD OF TRUSTEESANO SIGNED 014 ITS8EW 8Y: Narne: _L2è & Pa8e14
Illa Ham & Communi Centre ao rt of the Trnstees for the Year Ended 30th June 2023 The trustee5 are respcfflsible for keer propÈr¥oyJntir records whKh are Suffttto show and explain the Char5 transatt1(S and to disclose with yea5(able xcurw at anytime theffinancial position of the Charity, and to enalAe thern to ensure that any statements of account toryyty with the requirements of ihe Charity ¢AoUnts and Ren$) Re8ULatn$ 2QW and the Charfties 2011. They are also res[nble for safe8uardin8the a55ets of the Charity and heftfOr takn.rq reasonab step5 forthe prevention and detett(on of fraud and other irre8uLarfties. RESER15 POUCY tntstees seek io retsin sufficient 8era1 reserves that are deemed necessary iofunLI the onoin8 day.to- day operations of the charity. All monies recew for desiKnated or ICted purposes are shown in separate fvnd5 In the accourt *4 Page15
Hall & C(wnmun treao Recel andP rEn une 20 Total 1023 Total 2012 Not•s Re¢elpts Gr•nts Incom1 resource$ froffl lenerntod Ivnds Voluntary income Activities for 8enerating funds Investment income £0 £8,000 £0 £4.430 £57 £0 £666 £2 Charitable £47.584 £31,338 Totsl Incomln8 rey>urces £51071 £40,006 P•ym•nts Cts of gen•r•tln8 funds Costs of generating voluntary income £170 £1,240 Charftable artlvltles Charrtable Governan costs oiher resources expended Asset urchases £54.682 £3.741 £1,417 £0 £2S,713 £3,309 £1,537 Éo £59.840 £a),559 Net f•c•lpts/lpayments) £17,939) £9W7 Reconclllatlon of Bank and Cash Balances Total cash funds brought forward Purchase of fixed assetslNon-ca5h adiu5tments Tol•l tunds ¢••Tled foThrnrd £24,419 £11,368) £15,112 £15.947 975 £24,419 The notes forrn part of th•s• finandal ststements P4e16
e Vlll e Hall & Commun cio Statement of Assets and Lla 30th June 2023 30th Jun• 2022 Tangible assets £864.950 £864,950 C•sh Funds Cash at bank and In hand £15.112 £24,419 Currenl Aswts Stock5 £0 £0 £UO.062 £889,369 U•bllltles Other credrtors f625 £744 Totsl Ll•bMltles £625 £744 £879,437 £888,625 The flnanclal statements were approved by theTrustees on thelr behalf by.. and were 518ned on The note5 form wrt of thes¢ flnandal statements Pa8e17
e Hall & Commun Centre CIO Notes to the Flnandal Statemen for the Year Ended 30th Jun ACCOUPrnNG pouaES 515 of Pr•wrI th• fin•n¢l•l st•t•m•nts The financial statements have been prepared on the receipts and payments basls. under the hlstorlcal cost eonvention. and Include the results of the charity's operations. The flnanclal statements have been prepared in •ccordantr with appllcable accountlng standards. the Charitles Act 2011, Charities IAc£ounts and Reportsl Regulatlons 20J8. Statement of Recornmended Practice on Accountin8 and Repjrting by Charities SORP IFR5 10 21. Voluntsry income and donation5 are accounted for as thty are recelved. The related tu credit on gift ald donations is accounted for when received. Grants are Included when the tharity has recaved theffl and has uncondltlonal entltlement to the resources. Investment incorne is intluded in the accounts when received. All other income ts reco8nised when it is rteefved. All Incomlng resources are accounted for gross, with associated costs Induded in dSrect charitable expenditure. No permanent endowments or material legaoes were received in theyear. All expenditure is 8enerally reccgnised when it 15 incunyd. All expendlture Is accounted for gT055. Other rèsources expended Include expenditure on management and administration of the charity, not dlrectlv rdated to charitable actlvtties or fvndraising ventures. Governan costs Indude the cost of the preparatlon and lThlependent e4amlnation of the statutory accounts, tcyther wlth asxriated accountancy serv4C The charlty is exempt from tax on its charitable arttvfjt Fun Unrestricted funds are general funds which can bt used for the charitable objectives at the dlscretion of the tnjstees. Aestrlcted funds 4re money reseryed for dey8Dated re5tritted purposes within the objects of the charity. The charity operates a deffined contribution pension sd*me. Contributions payablt to the tharlty's penslon scherne are charged to the ReIpts and Payrnents Account In the period to which they relate. Pe18
e Vlll e Hall & Communtt ao Notes to the Flnandal S the Year Ended TRUSTEES AND OTHER REiATED PARTIES No payments were made to trustees or any persons connected with them durlng thls flnancl•l year. No materlal transartlon took pl4¢e btwen ihe or8anlsatlon and a trustee or any person connected wlth them. STAFF cosrs X123 £23,391 £263 2022 £IL298 £134 £IL432 Wages and salaries Other pension costs TANGIBLE FIXEO ASSErs Fr••hold prop•rtv •rt and mKhln•ry ffttlnp •qu5pm•nt At l July 2022 Addition5 Dlsposals At 30 June 2023 £803.659 £0 £0 £803,659 £8,172 £0 Éo £8.172 £51.421 £0 £0 £51.421 £1,698 £0 £0 £1,698 £864.950 EO £0 É864.950 NET BOOK VALUE At 30 lune 2023 At 30 June 2022 £803,659 £803.659 £8,172 £8.172 £51,421 £51.421 £1,698 £1,698 4,950 £864,950 Freehold land 4nd bu51dlry comprfse the cost of the con5tfuclknn of the Vllla8e Hall and the car park. PUBUC 8ENEFrr The trustees acknowl*d8t their requlrernent to demon5trote dt•rty that the charity must have Charitable purposes, or"aims' that èrefor the publlc benefit. Detalls of how the charity has achleved this afe provlded In the Trusttts Report. The TnJstees confirrn that thty have paSd due regard to the Char¢ty Comrnission guidance on publlc benefit before decidinKwhat attmtles the charlty should undertake. Page19
Inde endent Examlner's Re to the Trurtees of e Hall & Commun e Year Ended 30th I report on the accounts of the charity for the Year Ended 30 June 2023, which are Set out on pa8es 6 to 9. The trust$ are responsible for the preparation of the accounts. The charity'strustees conslder that an audlt Is not required for thts year under sert5on 144121 of the Charities Act 2011 (the 2011 Actl and that an independent examlnatlon is needed. It Is my responslblllty to: examine the accounts under seetion 145 of the 2011 Art to follow the pro£edure5 laid down in the generol Directions gfjven by the Charfty Commlsslon (under sectlon 14515llbl of the 2011 Act, and to state whether matters have come to my attentn. 8•sls of Indep•nd•nt •Mmln•Vs stat•m•nt My examination was carried out in accordance with general Directions given by the Charity Commission. An examSnatlon Includes a rev(ew of the accounting records kept by the tharity and a comparlson of the accounts presented with those records. It also Indudes Considèrati of any unusual Items or dlsdosures In the accounts and seeking explanatlons from the trustees ¢oncernin8 any such matters. The prcedureS undertaken do not provide all the evidence that Wguld be required In an audtt. and eoftsequently no oplnlon Is Ien as to whether the accounts prtsent a 'true and fair. vlew and the report is limited to those matters set out in the statement below. In connection with rny examination. no matter tome to my attention whlch 8lves me reasonable cause to believe that In. any mateflal respert, the requirernents.. 1.1 to keep actounting records in accordance with section 130 of the 2011 Art,. and 1.2 to prepare attounts whlch accord wlth the account5 rerdS and comply wlth the accountlng requirernents of tht 2011 Act have not been met; or to whith. in my oplnlon. attention should be drawn in order to enable a proper understsnding of th* accounts to be reached. Nlttsla Lowes FCCA 848ookkeepinB Limlted l Lincoln Housè, City Flelds Business Parl lJty Fields Way. Tan8mere. Chichester, En8land. P020 2FS Pagè 110