Annual Re
ort and Unaudlted Financial Statements of
rove Villa
e Hall & Communi
Centre CIO
for the Year Ended 30th June 2023

Hall & Commun
Centre ao
for the Year Ended 30th June 2023
Page
Le8al Infomlltion
Report of the Tnjstees
Recelpts and Payments Accounts
Stat•m•nt of Assets and Liabilities
Notes to the Flnanaal Statements
Independent Examlnerfs Report
io

e Hall & Commun
Centre ao
TRUSTEES:
Doreen Johnstone
Sytvia St Aubyn Hubbard
Michael Tudor
Jane Barnes
Henry Potter
lan Wilson (Appointed Cttober 20221
>lly Cook (Aesvaned August 20221
Marc•Js Woodard (Reslgned August 20221
REG15fERED ADDft￿.
THE 5fRE
BOXGRONE
CHICHESTER
WE￿ SUSSEX
P018 OEE
REGISTERED CKARITY NUMBER:
1167340
1140EPENDENT exAMIMER:
B48ookkeeplng Ltd
l tincoln House
Cty Fields Business Park
Chichester Fields Way
Tangmere
Chithester
West Sus
F020 2FS
el I

Hall & C(Mnmun
Centre CIO
Re
rt of the Trustees
Ye
r Ended
June 2023
The trustees present thelr report wf(h the flnandal staternents for the year ended *June 2023.
STRucfuRE. GOVERNANCE AND MANAGEMEiir
The ch4rity 15 controlltd by its constttutlon document a deed of trust. which constitutes a Charltable
Incorporated Organisation lao).
The charity 15 Qperated by a management and fiJndraisin8 comnwttee.
C0145TITuf1014. OBJEcfsAIID PRINapALACrnnMES
The Charltable Trust Ss eonstltuted by a Trust Deed conveyance dated 11 Aprll 1932. as amended by an order
of the Minister of educatlon dated 24 June I9￿, and a scheme of the Charfty Comrni5sioner5 dated l&h
September 2C(13. The Charity was registered on 2￿october 1%3 a$ 8ox8rove Mllage Hall and Communlty
Centre, Re8lStered Charity No. X)534& On 25 May 2016 a Charttable Incorporated (￿￿nIsatIon (the CIOI,
Re8iStered No. 1167340. wtth the same charitsble purposes ès the previous charity, wa5 formed to assume the
assets and Ilabllities of 8ox8rove Village Hall and Communlty Centre wsth effed from l.july 2016. The
previous chadty, No. X)$348 has been femoved from the tharity Commission Rewster.
Thè tharlty's oblects and prinapal actmties. hawn8 due regard to theTrustees duty In sec￿On 17151 of the
2011 Charltles Art concernln8 publlc benefit, durin¥ the yearwere as follows..
l. To ensure the continued availabillty of the village hall for mern￿rs of the Boxgrove Cornmunity.
2. Lett5ng the Mlla8e Hall to local users for community acbvities.
The oblertb4es of the Btsx8ro¥e Vlllage Hall & Cornmunfty C*ntre CIO are to establysh and maintsln or asslst In
establishing and maintsining a Mu￿￿fi￿n¢t￿In vibrant vlllage holl in Boxgrove Cfvll Parfsh for the benefit of the
nelehbourhood and other members of the wblic who desire to h￿e use of the tsdlltiès.
Boxgrove Vfjlla8e Hall & Comrnuntty Centre CIO has the additTronal purpose of provlding or helplrng to provlde
faalitte5 for the advancernent of education and in the interest of socSal wetfaTe, for recreatlon and lelsure tSme
occupation so as to Improve the conditions of life for the inhabitants of 8oxgrove Clvll Parlsh and neighbourln
communitlès.
The polldes adopted In fvrtheranct of these oblects are to encourage the use of the hall by provision and
malntenance of the f4tlllties for use both by indivldual members of the comrnunity and by dubs and sgcietie5.
In followlng these obIett￿ès, the trustees have had re8ard to the guidance issued by the a)arlty Cornmission.
Pubk b•Mfft
The tru5tee5 of Box8ro¥e Village H411 and Communlty Centre ao have complled with th•lr duty as ststed In
thelr public benefit siatementfor year ended *WJune 2023.
The trustees have aChie￿d thelr purpose through education: the a(fvaneement of heatth,. communlty
developrnent; amate¢Jr sport and other tharfjtable pur[￿. Chlldren. young people. older people and the
general public have beneffited from the open spa¢es. the hurnan resources the equipment. and the hall and Its
facllitles.
P4e12

Hall &
mun
Centre CIO
Re
rt of the Trustee5
the Year Ended 30th June 2023
ACHIEVEMEpifAND PERFORMANCE
R•vl•w of A(tl¥ttl•s
Boxgrove Village Hall & Comrnunity Centre continue5 to be a ptspulaf hall for all round usè. from health and
well-bein8 fvnrtion5 to childTen'5 Parties and weddings.
At rnonthfy meetings iss(tes that the tnjstees are respon&ble for have been addressed where P055fbie and
ach¢eved with due diligence to the time available. More time needs to be spent discus5in8 planning for
forthcorning events and to recrutt teams of volunteers and potential new tru5tee5 to achievethest alms.
The 8oxgrove Village Hall t*eb$rf(e. contlnues to receNe an Inueastna nurnber of booking enquirie5 and the hall
management continues to explore morè opportunft*s to work In partnership wth other charit￿$ and parishes
for benefit of the community.
Rlsk M•Myrnent
The trustees have assessed the major risks to whlch the chartty ts exposed and are satlsfiéd that systems are In
place to miti8ate exposure to the risks. The hall reserves remain secure wlth no need to use the monies to
cover operation41 overheads.
TR ￿TEE$
The following Trusteès held office durfjngthe whole of the perfod from l# July 2022 tothe date of thls report
Jane Barnes, $Y￿1a St Aubyn Hubb6rd. Doreen Johnstone. Henry Potter, Mithael Tudor and lan Wllson
IAppointed October 20221.
FINANCIAL ftEVIEW
At the year end Xljune 2023. the wllage hall 5$ in a heafthy finandal stste with reserv•5 in excess of £15,COJ.
The incorne froffl hall hlre has been stablein thTrs period and currently bookln8s are ￿ tar8et.
The key oblerttves of the tharity are to allow use of the village hall for the loeal communlty wlth as mlnimal a
hlre charge as possible. Eath case is reviewed on an Indiyldual basis so that no r￿dent is denied use of the hall
because of flnancial hardship. Post funefal receptlons are organised free of charge to the resSdents of
Boxgrove and its surrounding area. Hall hlre is the halys prirnary source of income and the mlx of bookings not
only ftnancially supports Boy8rgve Village Hall & Community Centre 00 but allows many other events to be
made avallable to the cornrnunity free of tharge.
Durlng the perlod the ha51 has tontinued to work In partnership and collabDrate posttNety wlth the wlder
communlty. The hall provides a comprehensive course of sessions that supports education. craft. oJlture.
dance. theatre. health we1W1￿ Chiklren'5 partlts remaln a firm favourlt•.
The accounts are run on a rttelpts and payments Icash accountln81 basis as the ¥fjllage hall Is not a charltable
company. and ha5 less than £250.0￿ of Bross income and total expenditure. The trusttts, management
commlttee felt that Lrtilisin8 cash aeeounting is more ea5ity understood by all truste& and is an Important
factor for the transparency of the Village hall.
P4e13

ove Will
Hall & Commun
rt of the Trustees
for the Year Ended 30th June
The Treasurer is prinapalty res￿}r￿•t￿e for the finaNial mana8ement of the hall. ￿￿¥ng closelywith the Hall
Manager. Financial rep¢)rts are presented at each Management Meeti￿ so that e¥eryohe is aware of the
rinancial Stabil￿ of the hall. All committee members aTe enc£waÈed to contribute to thefinancial
management of the hal.
Akhough the hall rÈMainsfinHncial￿I artNethe trustees recognise the need to manage both incomÈ and
expÈnditure n the14ghtof ongoing financial chaI￿nge$3$ demonstrated by the currÈnt et0rK>mic5tluati￿.
The management committee take seriousty the need to work to budget and also to Iffl￿e￿￿nt a maintenance
budget forecast and reser¥e5 policy to ensure t￿hall remains stnJtturnllysourKI ar￿ in BLKrfJ demratNe
order.
APPROVED BY ORDER OF ThE 60ARD OF TRUSTEESANO SIGNED 014 ITS8EW 8Y:
Narne: _L2è &
Pa8e14

Illa
Ham & Communi
Centre ao
rt of the Trnstees
for the Year Ended 30th June 2023
The trustee5 are respcfflsible for kee￿r￿ propÈr¥oyJntir* records whKh are Sufft￿￿tto show and explain
the Char￿5 transatt1(￿S and to disclose with yea5(￿able xcurw at anytime theffinancial position of the
Charity, and to enalAe thern to ensure that any statements of account toryyty with the requirements of ihe
Charity ¢A￿oUnts and Re￿n$) Re8ULat￿n$ 2QW and the Charfties 2011. They are also res[￿n￿ble for
safe8uardin8the a55ets of the Charity and heft￿fOr takn.rq reasonab￿ step5 forthe prevention and detett(on
of fraud and other irre8uLarfties.
RESER1￿5 POUCY
tntstees seek io retsin sufficient 8e￿ra1 reserves that are deemed necessary iofunLI the on*oin8 day.to-
day operations of the charity. All monies recew for desiKnated or ￿ICted purposes are shown in separate
fvnd5 In the accourt
*4
Page15

Hall & C(wnmun
treao
Recel
andP
rEn
une 20
Total
1023
Total
2012
Not•s
Re¢elpts
Gr•nts
Incom1￿ resource$ froffl lenerntod Ivnds
Voluntary income
Activities for 8enerating funds
Investment income
£0
£8,000
£0
£4.430
£57
£0
£666
£2
Charitable
£47.584
£31,338
Totsl Incomln8 rey>urces
£51071
£40,006
P•ym•nts
C￿ts of gen•r•tln8 funds
Costs of generating voluntary income
£170
£1,240
Charftable artlvltles
Charrtable
Governan￿ costs
oiher resources expended
Asset
urchases
£54.682
£3.741
£1,417
£0
£2S,713
£3,309
£1,537
Éo
£59.840
£a),559
Net f•c•lpts/lpayments)
£17,939)
£9W7
Reconclllatlon of Bank and Cash Balances
Total cash funds brought forward
Purchase of fixed assetslNon-ca5h adiu5tments
Tol•l tunds ¢••Tled foThrnrd
£24,419
£11,368)
£15,112
£15.947
975
£24,419
The notes forrn part of th•s• finandal ststements
P4e16

e Vlll
e Hall & Commun
cio
Statement of Assets and Lla
30th June
2023
30th Jun•
2022
Tangible assets
£864.950
£864,950
C•sh Funds
Cash at bank and In hand
£15.112
£24,419
Currenl Aswts
Stock5
£0
£0
£UO.062
£889,369
U•bllltles
Other credrtors
f625
£744
Totsl Ll•bMltles
£625
£744
£879,437
£888,625
The flnanclal statements were approved by theTrustees on
thelr behalf by..
and were 518ned on
The note5 form wrt of thes¢ flnandal statements
Pa8e17

e Hall & Commun
Centre CIO
Notes to the Flnandal Statemen
for the Year Ended 30th Jun
ACCOUPrnNG pouaES
515 of Pr•wrI￿ th• fin•n¢l•l st•t•m•nts
The financial statements have been prepared on the receipts and payments basls. under the hlstorlcal cost
eonvention. and Include the results of the charity's operations.
The flnanclal statements have been prepared in •ccordantr with appllcable accountlng standards. the
Charitles Act 2011, Charities IAc£ounts and Reportsl Regulatlons 20J8. Statement of Recornmended Practice
on Accountin8 and Repjrting by Charities SORP IFR5 10 21.
Voluntsry income and donation5 are accounted for as thty are recelved. The related tu credit on gift ald
donations is accounted for when received.
Grants are Included when the tharity has recaved theffl and has uncondltlonal entltlement to the resources.
Investment incorne is intluded in the accounts when received.
All other income ts reco8nised when it is rteefved. All Incomlng resources are accounted for gross, with
associated costs Induded in dSrect charitable expenditure.
No permanent endowments or material legaoes were received in theyear.
All expenditure is 8enerally reccgnised when it 15 incunyd. All expendlture Is accounted for gT055.
Other rèsources expended Include expenditure on management and administration of the charity, not dlrectlv
rdated to charitable actlvtties or fvndraising ventures.
Governan￿ costs Indude the cost of the preparatlon and lThlependent e4amlnation of the statutory accounts,
tcyther wlth asxriated accountancy serv4C
The charlty is exempt from tax on its charitable arttvfjt
Fun
Unrestricted funds are general funds which can bt used for the charitable objectives at the dlscretion of the
tnjstees. Aestrlcted funds 4re money reseryed for dey8Dated re5tritted purposes within the objects of the
charity.
The charity operates a deffined contribution pension sd*me. Contributions payablt to the tharlty's penslon
scherne are charged to the Re￿Ipts and Payrnents Account In the period to which they relate.
P￿e18

e Vlll
e Hall & Communtt
ao
Notes to the Flnandal S
the Year Ended
TRUSTEES AND OTHER REiATED PARTIES
No payments were made to trustees or any persons connected with them durlng thls flnancl•l year. No
materlal transartlon took pl4¢e b*twe*n ihe or8anlsatlon and a trustee or any person connected wlth them.
STAFF cosrs
X123
£23,391
£263
2022
£IL298
£134
£IL432
Wages and salaries
Other pension costs
TANGIBLE FIXEO ASSErs
Fr••hold
prop•rtv
•rt and
mKhln•ry
ffttlnp
•qu5pm•nt
At l July 2022
Addition5
Dlsposals
At 30 June 2023
£803.659
£0
£0
£803,659
£8,172
£0
Éo
£8.172
£51.421
£0
£0
£51.421
£1,698
£0
£0
£1,698
£864.950
EO
£0
É864.950
NET BOOK VALUE
At 30 lune 2023
At 30 June 2022
£803,659
£803.659
£8,172
£8.172
£51,421
£51.421
£1,698
£1,698
4,950
£864,950
Freehold land 4nd bu51dlry comprfse the cost of the con5tfuclknn of the Vllla8e Hall and the car park.
PUBUC 8ENEFrr
The trustees acknowl*d8t their requlrernent to demon5trote dt•rty that the charity must have Charitable
purposes, or"aims' that èrefor the publlc benefit. Detalls of how the charity has achleved this afe provlded In
the Trusttts Report. The TnJstees confirrn that thty have paSd due regard to the Char¢ty Comrnission guidance
on publlc benefit before decidinKwhat attmtles the charlty should undertake.
Page19

Inde
endent Examlner's Re
to the Trurtees of
e Hall & Commun
e Year Ended 30th
I report on the accounts of the charity for the Year Ended 30 June 2023, which are Set out on pa8es 6 to 9.
The trust￿$ are responsible for the preparation of the accounts. The charity'strustees conslder that an audlt
Is not required for thts year under sert5on 144121 of the Charities Act 2011 (the 2011 Actl and that an
independent examlnatlon is needed.
It Is my responslblllty to:
examine the accounts under seetion 145 of the 2011 Art
to follow the pro£edure5 laid down in the generol Directions gfjven by the Charfty Commlsslon (under
sectlon 14515llbl of the 2011 Act, and
to state whether matters have come to my attent￿n.
8•sls of Indep•nd•nt •Mmln•Vs stat•m•nt
My examination was carried out in accordance with general Directions given by the Charity Commission. An
examSnatlon Includes a rev(ew of the accounting records kept by the tharity and a comparlson of the accounts
presented with those records.
It also Indudes Considèrati￿ of any unusual Items or dlsdosures In the accounts and seeking explanatlons
from the trustees ¢oncernin8 any such matters. The prc￿edureS undertaken do not provide all the evidence
that Wguld be required In an audtt. and eoftsequently no oplnlon Is I￿en as to whether the accounts prtsent a
'true and fair. vlew and the report is limited to those matters set out in the statement below.
In connection with rny examination. no matter tome to my attention
whlch 8lves me reasonable cause to believe that In. any mateflal respert, the requirernents..
1.1 to keep actounting records in accordance with section 130 of the 2011 Art,. and
1.2 to prepare attounts whlch accord wlth the account5￿ re￿rdS and comply wlth the accountlng
requirernents of tht 2011 Act
have not been met; or
to whith. in my oplnlon. attention should be drawn in order to enable a proper understsnding of th*
accounts to be reached.
Nlttsla Lowes FCCA
848ookkeepinB Limlted
l Lincoln Housè, City Flelds Business Parl lJty Fields Way. Tan8mere. Chichester, En8land. P020 2FS
Pagè 110