Trustees' Annual Report for the period
Period start date Period end date 01 April 2021 31 March 2022
From
To
Section A Reference and administration details
Charity name Emma Hall Management Committee
Other names charity is known by Registered charity number (if any) 1167314
Charity's principal address Emma Colliery Miners Welfare Hall
Main Road RYTON Postcode NE40 3TR
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Mr Alan Treasurer Emma Hall Management
1
Ashburner Committee
Mrs Corinne As above
2
Ashburner BA
Miss Chantelle As above
3 Louise
McCartney
Ms Christine As above
4
Squires
Mr John William Chair As above
5 Redhead
Graham
Mrs Kathleen As above
6
McCartney
Mrs Mary Patricia As above
7
Richardson
Mr Hugh Peter Secretary As Above
8
Kelly
Mrs Karen As Above
9
Surtees
10
11
12
13
14
15
16
17
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18 19 20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution dated 1 March 2016 Type of governing document
- (eg. trust deed, constitution)
CIO Registered 24 May 2016 How the charity is constituted
(eg. trust, association, company)
Appointment at AGM’s Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
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You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
Further or benefit the residents of Crawcrook and surrounding are, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objectives of improving the conditions of life for the residents.
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Trustees endeavour to maintain, develop and improve the facilities available in the hall to provide a safe, healthy and secure venue for activities aimed at the full population spectrum.
Regular activities include Regular meetings of local Pensioners Association, Toddler Play Sessions, Irish Dance Tuition, Slimming World Group meetings, Soft Play Sessions, Tae Kwon Do Group for ages 6 years to adult, Social Dancing, Children’s Parties, Local Music and Spoken Word Society, Election Polling Station and ad hoc meetings of other local groups and general Summary of the main community use. activities undertaken for the public benefit in In line with our Objects the facility is available to all, Taking into relation to these objects account the guidelines on provision of Public Benefit. (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
ALL members of the Management Committee are volunteers wishing to maintain the facility for the local and wider communities.
In addition top Policies on Trustee Recruitment and Conflict of Interest the Committee have agreed and signed Policies covering:-
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Health and Safety Manual handling Risk Assessment Child Protection Vulnerable Adults
Equality and Diversity Volunteers Complaints Discipline and grievance Procedures.
All policies are kept under regular review.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
As our primary income source is from letting the hall to members of the community the Management Committee remain committed to trying to maintain and increase the number and variety of lettings.
The effects of the Covid outbreak and subsequent lockdowns had a drastic effect on our normal activities with some users reluctant to resume activities or closing down completely. Grants paid by HM Government via Gateshead Council served to lessen the impact of this over the year.
.
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Section E Financial review
Brief statement of the charity’s policy on reserves
As the Management Committee have only been operating for a little over five years and having begun from a zero base we had modest funds in reserve but these have been supplemented by Covid Grants. The Committee are however aware of the need to continue to improve the facility and look to utilise a substantial portion of grants received to assist with major repairs and improvements.
This is kept under close scrutiny at regular Committee meetings.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Alan Ashburner Signature(s) Hugh Kelly Alan Ashburner Full name(s) Hugh Peter Kelly Position (eg Secretary, Vice Chair Treasurer Chair, etc) Date 12 January 2023
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EMMA HALL MANAGEMENT COMMITTEE. REG CHARITY NO. 1167314 CONSOLIDATED ACCOUNTS FOR 1.4.21 to 31.3.22
| Source Amount GRANTS RECEIVED CBF Grant Gateshead 8,000.00 £ Sub Total HALL USERS Little Movers 90.00 £ Harbeeps 1,062.50 £ Kick Boxing 680.00 £ Irish Dance 368.00 £ Slimming World 2,697.00 £ Kalma Baby 490.00 £ Big Science 660.00 £ Tae Kwondo 2,170.00 £ Pensioners Association 1,196.00 £ Elections 248.00 £ Parties 462.00 £ Dances 600.00 £ Sundry Hires 140.00 £ Bloom 1,018.00 £ Supastrikers 160.00 £ FUND RAISING EVENTS - £ DONATIONS - £ TOTAL INCOMES Brought Fwd. TOTALS |
Totals 8,000.00 £ 12,041.50 £ |
Totals 8,000.00 £ 12,041.50 £ |
Destination Purpose Amount UTILITIES Gas Supplied 2,785.56 £ Electricity Supplied 1,254.61 £ Water Supplied 323.42 £ Phone Costs - £ Waste Collection 234.00 £ Sub Total INSURANCE Insurance 1,744.70 £ CONSULTANCY - £ LEGALS - £ STATUTORY MAINTAINANCE 1,025.23 £ EFFORT COSTS Refreshments - £ Materials - £ CLEANING Carol Ellwood Cleaning 4,690.00 £ Janitorials 630.68 £ Contractors 4,009.59 £ DEVELOPMENT OF FACILITIES |
Destination Purpose Amount UTILITIES Gas Supplied 2,785.56 £ Electricity Supplied 1,254.61 £ Water Supplied 323.42 £ Phone Costs - £ Waste Collection 234.00 £ Sub Total INSURANCE Insurance 1,744.70 £ CONSULTANCY - £ LEGALS - £ STATUTORY MAINTAINANCE 1,025.23 £ EFFORT COSTS Refreshments - £ Materials - £ CLEANING Carol Ellwood Cleaning 4,690.00 £ Janitorials 630.68 £ Contractors 4,009.59 £ DEVELOPMENT OF FACILITIES |
Totals |
|---|---|---|---|---|---|
| 4,597.59 £ |
|||||
| 1,744.70 £ |
|||||
| - £ |
|||||
| - £ |
|||||
| 1,025.23 £ |
|||||
| - £ |
|||||
| 9,330.27 £ |
|||||
| - £ |
Structural | - £ |
- £ |
||
| Covid 19 Related MARKETING |
- £ - £ |
- £ |
|||
| - £ |
|||||
| - £ |
EQUIPMENT | 0.00 | 0.00 | ||
| 20,041.50 £ 14,117.58 £ 34,159.08 £ |
SUNDRIES 1 A/c. £15160.05 2 A/c. £ 2301.24 |
- £ TOTAL EXPENDITURES Surplus £8,118.02 £9,343.27 £17,461.29 |
|||
| - £ |
|||||
| 16,697.79 £ |
|||||
| 17,461.29 £ |
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| Ban k. £17461.29 | |||||
| Operating A/c. Grants A/c. TOTAL |
34,159.08 £ |
||||
| £17,461.29 |
I certify that I have examinedthe books and vouchers of Emma Hall Management Committee and that the above is in accordance therewith and represents a full and fair position as at 31 March 2022 SIGNED. P.N.Milburn Peter N Milburn. 14 may 2022. Signed.
Alan Ashburner.
Treasurer. 19 May 2022.