## **Trustees' Annual Report for the period** Period start date Period end date 01 April 2021 31 March 2022 **From** **To** ## Section A Reference and administration details **Charity name** Emma Hall Management Committee **Other names charity is known by Registered charity number (if any)** 1167314 **Charity's principal address** Emma Colliery Miners Welfare Hall Main Road RYTON **Postcode NE40 3TR** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Mr Alan Treasurer Emma Hall Management
1
Ashburner Committee
Mrs Corinne As above
2
Ashburner BA
Miss Chantelle As above
3 Louise
McCartney
Ms Christine As above
4
Squires
Mr John William Chair As above
5 Redhead
Graham
Mrs Kathleen As above
6
McCartney
Mrs Mary Patricia As above
7
Richardson
Mr Hugh Peter Secretary As Above
8
Kelly
Mrs Karen As Above
9
Surtees
10
11
12
13
14
15
16
17
**----- End of picture text -----**
March **2012** **TAR** 1 18 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution dated 1 March 2016 Type of governing document - (eg. trust deed, constitution) CIO Registered 24 May 2016 How the charity is constituted (eg. trust, association, company) Appointment at AGM’s Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** March **2012** **TAR** 2 You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** Further or benefit the residents of Crawcrook and surrounding are, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objectives of improving the conditions of life for the residents. March **2012** **TAR** 3 Trustees endeavour to maintain, develop and improve the facilities available in the hall to provide a safe, healthy and secure venue for activities aimed at the full population spectrum. Regular activities include Regular meetings of local Pensioners Association, Toddler Play Sessions, Irish Dance Tuition, Slimming World Group meetings, Soft Play Sessions, Tae Kwon Do Group for ages 6 years to adult, Social Dancing, Children’s Parties, Local Music and Spoken Word Society, Election Polling Station and ad hoc meetings of other local groups and general **Summary of the main** community use. **activities undertaken for the public benefit in** In line with our Objects the facility is available to all, Taking into **relation to these objects** account the guidelines on provision of Public Benefit. **(include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** ALL members of the Management Committee are volunteers wishing to maintain the facility for the local and wider communities. In addition top Policies on Trustee Recruitment and Conflict of Interest the Committee have agreed and signed Policies covering:- You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Health and Safety Manual handling Risk Assessment Child Protection Vulnerable Adults Equality and Diversity Volunteers Complaints Discipline and grievance Procedures. All policies are kept under regular review. March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** As our primary income source is from letting the hall to members of the community the Management Committee remain committed to trying to maintain and increase the number and variety of lettings. The effects of the Covid outbreak and subsequent lockdowns had a drastic effect on our normal activities with some users reluctant to resume activities or closing down completely. Grants paid by HM Government via Gateshead Council served to lessen the impact of this over the year. . March **2012** **TAR** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** As the Management Committee have only been operating for a little over five years and having begun from a zero base we had modest funds in reserve but these have been supplemented by Covid Grants. The Committee are however aware of the need to continue to improve the facility and look to utilise a substantial portion of grants received to assist with major repairs and improvements. This is kept under close scrutiny at regular Committee meetings. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** Alan Ashburner **Signature(s)** Hugh Kelly Alan Ashburner **Full name(s)** Hugh Peter Kelly **Position (eg Secretary,** Vice Chair Treasurer **Chair, etc) Date** 12 January 2023 March **2012** **TAR** 6 TAR March 2012 ## **EMMA HALL MANAGEMENT COMMITTEE. REG CHARITY NO. 1167314 CONSOLIDATED ACCOUNTS FOR 1.4.21 to 31.3.22** |Source
Amount
GRANTS RECEIVED
CBF Grant Gateshead
8,000.00
£
Sub Total
HALL USERS
Little Movers
90.00
£
Harbeeps
1,062.50
£
Kick Boxing
680.00
£
Irish Dance
368.00
£
Slimming World
2,697.00
£
Kalma Baby
490.00
£
Big Science
660.00
£
Tae Kwondo
2,170.00
£
Pensioners Association
1,196.00
£
Elections
248.00
£
Parties
462.00
£
Dances
600.00
£
Sundry Hires
140.00
£
Bloom
1,018.00
£
Supastrikers
160.00
£
FUND RAISING EVENTS
-
£
DONATIONS
-
£
TOTAL INCOMES
Brought Fwd.
TOTALS|Totals
8,000.00
£
12,041.50
£|Totals
8,000.00
£
12,041.50
£|Destination
Purpose
Amount
UTILITIES
Gas Supplied
2,785.56
£
Electricity Supplied
1,254.61
£
Water Supplied
323.42
£
Phone Costs
-
£
Waste Collection
234.00
£
Sub Total
INSURANCE
Insurance
1,744.70
£
CONSULTANCY
-
£
LEGALS
-
£
STATUTORY MAINTAINANCE
1,025.23
£
EFFORT COSTS
Refreshments
-
£
Materials
-
£
CLEANING
Carol Ellwood
Cleaning
4,690.00
£
Janitorials
630.68
£
Contractors
4,009.59
£
DEVELOPMENT OF FACILITIES|Destination
Purpose
Amount
UTILITIES
Gas Supplied
2,785.56
£
Electricity Supplied
1,254.61
£
Water Supplied
323.42
£
Phone Costs
-
£
Waste Collection
234.00
£
Sub Total
INSURANCE
Insurance
1,744.70
£
CONSULTANCY
-
£
LEGALS
-
£
STATUTORY MAINTAINANCE
1,025.23
£
EFFORT COSTS
Refreshments
-
£
Materials
-
£
CLEANING
Carol Ellwood
Cleaning
4,690.00
£
Janitorials
630.68
£
Contractors
4,009.59
£
DEVELOPMENT OF FACILITIES|Totals| |---|---|---|---|---|---| ||||||4,597.59
£| ||||||| ||||||1,744.70
£| ||||||-
£| ||||||-
£| ||||||| ||||||1,025.23
£| ||||||| ||||||-
£| ||||||| ||||||9,330.27
£| ||||||| ||-
£||Structural|-
£|-
£| ||||Covid 19 Related
MARKETING|-
£
-
£|-
£| ||||||-
£| ||||||| ||-
£||EQUIPMENT|0.00|0.00| ||20,041.50
£
14,117.58
£
34,159.08
£||SUNDRIES
1 A/c. £15160.05
2 A/c. £ 2301.24|-
£
TOTAL EXPENDITURES
Surplus
£8,118.02
£9,343.27
£17,461.29|| ||||||-
£| ||||||16,697.79
£| ||||||17,461.29
£| ||||Ban k. £17461.29||| ||||Operating A/c.
Grants A/c.
TOTAL||34,159.08
£| ||||||| |||||£17,461.29|| I certify that I have examinedthe books and vouchers of Emma Hall Management Committee and that the above is in accordance therewith and represents a full and fair position as at 31 March 2022 SIGNED. P.N.Milburn Peter N Milburn. 14 may 2022. Signed. Alan Ashburner. Treasurer. 19 May 2022.