To
Trustees' Annual Report for the period
Period start date Period end date Da01y April 2020 31 March 2021
From
Section A Reference and administration details
Charity name Emma Hall Management Committee Other names charity is known by Registered charity number (if any) 1167314
Charity's principal address Emma Colliery Miners Welfare Hall Main Road RYTON Postcode NE40 3TR
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr Alan Ashburner | Treasurer | Emma Hall Management Committee |
||
| Mrs Corinne Ashburner BA |
As above | |||
| Miss Chantelle Louise McCartney |
As above | |||
| Ms Christine Squires |
As above | |||
| Mr John William Redhead Graham |
Chair | As above | ||
| Mrs Kathleen McCartney |
As above | |||
| Mrs Mary Patricia Richardson |
As above | |||
| Mr Hugh Peter Kelly |
Secretary | As Above | ||
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution dated 1 March 2016
- (eg. trust deed, constitution)
CIO Registered 24 May 2016 How the charity is constituted
- (eg. trust, association, company)
Appointment at AGM’s Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
Further or benefit the residents of Crawcrook and surrounding are, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objectives of improving the conditions of life for the residents. |
|---|---|
| Trustees endeavour to maintain, develop and improve the facilities available in the hall to provide a safe, healthy and secure venue for activities aimed at the full population spectrum. Regular activities include Seniors Keep Fit, Line Dancing, Regular meetings of local Pensioners Association, Toddler Play Sessions, Irish Dance Tuition, Slimming World Group meetings, Soft Play Sessions, Gym Tot Sessions, Tae Kwon Do Group for ages 6 years to adult, Social Dancing, Children’s Parties, Local Music and Spoken Word Society, Election Polling Station and ad hoc meetings of other local groups and general community use. In line with our Objects the facility is available to all, Taking into account the guidelines on provision of Public Benefit. |
Additional details of objectives and activities (Optional information)
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ALL members of the Management Committee are volunteers wishing to maintain the facility for the local and wider communities.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
In addition top Policies on Trustee Recruitment and Conflict of Interest the Committee have agreed and signed Policies covering:Health and Safety Manual handling Risk Assessment Child Protection Vulnerable Adults Equality and Diversity Volunteers Complaints Discipline and grievance Procedures. All policies are kept under regular review.
- contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p As our primary income source is from letting the hall to members of the Summary of the main community the Management Committee remain committed to trying to achievements of the charity maintain and increase the number and variety of lettings. during the year The Covid outbreak and subsequent lockdown had a drastic effect on our normal activities almost throughout the year but Grants paid by HM Government via Gateshead Council served to enable the committee to maintain the building and its contents to an acceptable level pending a return to “Normal Service” .
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Section E Financial review
Brief statement of the charity’s policy on reserves
As the Management Committee have only been operating for a little over four years and having begun from a zero base we had modest funds in reserve but these have been supplemented by Covid Grants paid over the period under review. The Committee are however aware of the need to continue to improve the facility and look to utilise a substantial portion of grants received to assist with major repairs and improvements. This is kept under close scrutiny at regular Committee meetings.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Jack Graham | Alan Ashburner |
|---|---|---|
| John William Redhead Graham | Alan Ashburner | |
Chair |
Treasurer | |
| 19 January 2022 | ||
| 19 January 2022 |
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EMMA HALL MANAGEMENT COMMITTEE. REG CHARITY NO. 1167314 CONSOLIDATED ACCOUNTS FOR 1.4.20 to 31.3.21
| EMMA HALL MANAGEMENT COMMITTEE. REG CHARITY NO. 1167314 CONSOLIDATED ACCOUNTS FOR 1.4.20 to 31.3.21 |
EMMA HALL MANAGEMENT COMMITTEE. REG CHARITY NO. 1167314 CONSOLIDATED ACCOUNTS FOR 1.4.20 to 31.3.21 |
||
|---|---|---|---|
| Source Amount GRANTS RECEIVED CBF Grant Gateshead 23,489.88 £ Sub Total HALL USERS Little Movers 60.00 £ Harbeeps 70.00 £ Toddlers - £ Irish Dance - £ Slimming World 1,600.00 £ Kalma Baby 140.00 £ Big Science 60.00 £ Tae Kwondo 1,680.00 £ Pensioners Association 104.00 £ Elections - £ Parties 64.00 -£ Dances - £ Sundry Hires 64.00 £ FUND RAISING EVENTS - £ DONATIONS - £ TOTAL INCOMES Brought Fwd. TOTALS |
Totals Destination Purpose Amount UTILITIES Gas Supplied 2,444.84 £ Electricity Supplied 1,021.57 £ 23,489.88 £ Water Supplied 418.30 £ Phone Costs - £ Waste Collection 234.00 £ Sub Total INSURANCE Insurance 1,745.80 £ CONSULTANCY 78.04 £ LEGALS - £ STATUTORY MAINTAINANCE 1,351.01 £ EFFORT COSTS Refreshments - £ Materials 1,084.95 £ CLEANING 3,714.00 £ Bev Workman Cleaning 1,285.00 £ Janitorials 318.45 £ Contractors 4,037.11 £ DEVELOPMENT OF FACILITIES |
Totals | |
| 4,118.71 £ |
|||
| 1,745.80 £ |
|||
| 78.04 £ |
|||
| - £ |
|||
| 1,351.01 £ |
|||
| 1,084.95 £ |
|||
| 5,640.56 £ |
|||
| - £ |
Structural 7,164.00 £ |
7,164.00 £ |
|
| Covid 19 Related 721.78 £ MARKETING - £ |
721.78 £ |
||
| - £ |
|||
| - £ |
EQUIPMENT 0.00 |
0.00 | |
| SUNDRIES - £ 27,203.88 £ TOTAL EXPENDITURES 1 A/c. £11816.34 8,818.55 £ 1 A/c. £2301.24 Surplus Ban k. £14117.58 36,022.43 £ |
|||
| - £ |
|||
| 21,904.85 £ |
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| 14,117.58 £ |
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| 36,022.43 £ |
36,022.43 £ |
I certify that I have examined the books and vouchers of Emma Hall Management Committee and that the above is in accordance therewith and represnts a full and fair position as at 31 March 2021.
Signed. P.N.Milburn. Peter N. Milburn. 16 May 2021.
Signed. Alan Ashburner Treasurer. 20 May 2021.
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Emma Hall Management Committee
On accounts for the year 31 March 2021 Charity no 1167314 ended (if any)
Set out on pages
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: [Peter N. Milburn ] Date: 16 May 2021 Name: Peter Neil Milburn Relevant professional qualification(s) or body (if any):
Address: 28 Brixham Avenue, Low Fell, Gateshead, NE9 6XH
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER