**To**
## **Trustees' Annual Report for the period**
Period start date Period end date Da01y April 2020 31 March 2021
**From**
## Section A Reference and administration details
**Charity name** Emma Hall Management Committee **Other names charity is known by Registered charity number (if any)** 1167314
**Charity's principal address** Emma Colliery Miners Welfare Hall Main Road RYTON **Postcode NE40 3TR**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mr Alan Ashburner|Treasurer||Emma Hall Management
Committee|
||Mrs Corinne
Ashburner BA|||As above|
||Miss Chantelle
Louise McCartney|||As above|
||Ms Christine
Squires|||As above|
||Mr John William
Redhead Graham|Chair||As above|
||Mrs Kathleen
McCartney|||As above|
||Mrs Mary Patricia
Richardson|||As above|
||Mr Hugh Peter
Kelly|Secretary||As Above|
||||||
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**TAR**
March **2012**
1
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution dated 1 March 2016
- (eg. trust deed, constitution)
CIO Registered 24 May 2016 How the charity is constituted
- (eg. trust, association, company)
Appointment at AGM’s Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**TAR**
March **2012**
2
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Further or benefit the residents of Crawcrook and surrounding are,
without distinction of sex, sexual orientation, race or political, religious or
other opinions by associating together the said residents and the local
authorities, voluntary and other organisations in a common effort to
advance education and to provide facilities in the interests of social
welfare for recreation leisure time occupation with the objectives of
improving the conditions of life for the residents.|
|---|---|
||Trustees endeavour to maintain, develop and improve the facilities
available in the hall to provide a safe, healthy and secure venue for
activities aimed at the full population spectrum.
Regular activities include Seniors Keep Fit, Line Dancing, Regular
meetings of local Pensioners Association, Toddler Play Sessions, Irish
Dance Tuition, Slimming World Group meetings, Soft Play Sessions,
Gym Tot Sessions, Tae Kwon Do Group for ages 6 years to adult, Social
Dancing, Children’s Parties, Local Music and Spoken Word Society,
Election Polling Station and ad hoc meetings of other local groups and
general community use.
In line with our Objects the facility is available to all, Taking into account
the guidelines on provision of Public Benefit.|
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
ALL members of the Management Committee are volunteers wishing to maintain the facility for the local and wider communities.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
In addition top Policies on Trustee Recruitment and Conflict of Interest the Committee have agreed and signed Policies covering:Health and Safety Manual handling Risk Assessment Child Protection Vulnerable Adults Equality and Diversity Volunteers Complaints Discipline and grievance Procedures. All policies are kept under regular review.
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
Section D Achievements and erformance p As our primary income source is from letting the hall to members of the **Summary of the main** community the Management Committee remain committed to trying to **achievements of the charity** maintain and increase the number and variety of lettings. **during the year** The Covid outbreak and subsequent lockdown had a drastic effect on our normal activities almost throughout the year but Grants paid by HM Government via Gateshead Council served to enable the committee to maintain the building and its contents to an acceptable level pending a return to “Normal Service” .
**TAR**
March **2012**
5
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
As the Management Committee have only been operating for a little over four years and having begun from a zero base we had modest funds in reserve but these have been supplemented by Covid Grants paid over the period under review. The Committee are however aware of the need to continue to improve the facility and look to utilise a substantial portion of grants received to assist with major repairs and improvements. This is kept under close scrutiny at regular Committee meetings.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|_Jack Graham_|_Alan Ashburner_|
|---|---|---|
||John William Redhead Graham|Alan Ashburner|
||
Chair|Treasurer|
||19 January 2022||
||19 January 2022||
**TAR**
March **2012**
6
## **EMMA HALL MANAGEMENT COMMITTEE. REG CHARITY NO. 1167314 CONSOLIDATED ACCOUNTS FOR 1.4.20 to 31.3.21**
||**EMMA HALL MANAGEMENT COMMITTEE. REG CHARITY NO. 1167314**
**CONSOLIDATED ACCOUNTS FOR 1.4.20 to 31.3.21**|**EMMA HALL MANAGEMENT COMMITTEE. REG CHARITY NO. 1167314**
**CONSOLIDATED ACCOUNTS FOR 1.4.20 to 31.3.21**||
|---|---|---|---|
|Source
Amount
GRANTS RECEIVED
CBF Grant Gateshead
23,489.88
£
Sub Total
HALL USERS
Little Movers
60.00
£
Harbeeps
70.00
£
Toddlers
-
£
Irish Dance
-
£
Slimming World
1,600.00
£
Kalma Baby
140.00
£
Big Science
60.00
£
Tae Kwondo
1,680.00
£
Pensioners Association
104.00
£
Elections
-
£
Parties
64.00
-£
Dances
-
£
Sundry Hires
64.00
£
FUND RAISING EVENTS
-
£
DONATIONS
-
£
TOTAL INCOMES
Brought Fwd.
TOTALS|Totals
Destination
Purpose
Amount
UTILITIES
Gas Supplied
2,444.84
£
Electricity Supplied
1,021.57
£
23,489.88
£
Water Supplied
418.30
£
Phone Costs
-
£
Waste Collection
234.00
£
Sub Total
INSURANCE
Insurance
1,745.80
£
CONSULTANCY
78.04
£
LEGALS
-
£
STATUTORY MAINTAINANCE
1,351.01
£
EFFORT COSTS
Refreshments
-
£
Materials
1,084.95
£
CLEANING
3,714.00
£
Bev Workman
Cleaning
1,285.00
£
Janitorials
318.45
£
Contractors
4,037.11
£
DEVELOPMENT OF FACILITIES||Totals|
||||4,118.71
£|
|||||
||||1,745.80
£|
||||78.04
£|
||||-
£|
|||||
||||1,351.01
£|
|||||
||||1,084.95
£|
|||||
||||5,640.56
£|
|||||
||-
£|Structural
7,164.00
£|7,164.00
£|
||Covid 19 Related
721.78
£
MARKETING
-
£||721.78
£|
||||-
£|
|||||
||-
£|EQUIPMENT
0.00|0.00|
||SUNDRIES
-
£
27,203.88
£
TOTAL EXPENDITURES
1 A/c. £11816.34
8,818.55
£
1 A/c. £2301.24
Surplus
Ban k. £14117.58
36,022.43
£|||
||||-
£|
||||21,904.85
£|
||||14,117.58
£|
||36,022.43
£||36,022.43
£|
I certify that I have examined the books and vouchers of Emma Hall Management Committee and that the above is in accordance therewith and represnts a full and fair position as at 31 March 2021.
Signed. P.N.Milburn. Peter N. Milburn. 16 May 2021.
Signed. Alan Ashburner Treasurer. 20 May 2021.
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Emma Hall Management Committee
**On accounts for the year** 31 March 2021 **Charity no** 1167314 **ended (if any)**
**Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** _[Peter N. Milburn ]_ **Date:** 16 May 2021 **Name:** Peter Neil Milburn **Relevant professional qualification(s) or body (if any):**
**Address:** 28 Brixham Avenue, Low Fell, Gateshead, NE9 6XH
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**