Charity Registration No. 1167137
DUNSTER SHOW SOCIETY
Charitable Incorporated Organisation
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 OCTOBER 2024
FOR THE YEAR ENDED 31 OCTOBER 2024
DUNSTER SHOW SOCIETY
CONTENTS
| Page | |
|---|---|
| Trustees’ Annual Report | 1 - 4 |
| Independent Examiner’s Report | 5 |
| Receipts and Payments Account | 6 |
| Statement of Assets and Liabilities | 7 |
| Notes to the Accounts | 8 - 9 |
DUNSTER SHOW SOCIETY
FOR THE YEAR ENDED 31 OCTOBER 2024
TRUSTEES' ANNUAL REPORT
The Trustees present their report and financial statements for the year ended 31 October 2024.
REFERENCE AND ADMINISTRATION
PRESIDENT Mr R Criddle
TRUSTEES
Trustees who served during the year were:-
Chairman Mr R J Richmond (resigned as trustee 27 November 2023) Mr J H Brewer (appointed chairman 27 November 2023) Vice-Chairman Mrs V Browne (appointed vice-chairman 27 November 2023) Mr J Scott (appointed vice-chairman 27 November 2023)
Mrs F E A’brook Mr T Ball Mr D Brewer (appointed 27 November 2023) Mr D Butt Mrs C Case (appointed 27 November 2023) Mr C P Clements Mr S Coad (appointed 27 November 2023) Mr M R Collins Mrs N Cottrell Mr R Criddle Mrs H Crockford Mr R Delve Mrs J Fewings Mr R J Harding (resigned 27 November 2023) Miss J Hewlett Mrs M Hill Mr C Hutchings Mr P Mann Mr A Schofield Mr B Scott (resigned 27 November 2023) Mrs E A Scott Mr M Scott Mr M R Scott Mr V Sellick Mr S Tarr (appointed 27 November 2023) Mr C M Thomas (deceased February 2024) Mrs J Thomas Mr P Thomas (appointed 20 May 2024) Mrs E Webber Mr I White
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DUNSTER SHOW SOCIETY
TRUSTEES' ANNUAL REPORT (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2024
REFERENCE AND ADMINISTRATION (cont’d)
SOLICITORS Messrs Thorne Segar, 3 Bancks Street, MINEHEAD, Somerset, TA24 5DE
PRINCIPAL OFFICE 1 Bancks Street, MINEHEAD, Somerset, TA24 5DJ
BANK CAF Bank, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
ACCOUNTANTS Amherst & Shapland (Taunton and Wiveliscombe), 141 Staplegrove Rd, Taunton TA2 6AF
STOCKBROKERS Messrs J M Finn & Co, 22-24 Queen Square, Bristol, BS1 4ND
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Society is a Charitable Incorporated Organisation (CIO) established by a Constitution dated 16th May 2016.
MANAGEMENT
The general management of the Society is undertaken by charity trustees (the Trustees) comprising minimum of three natural persons.
One third of the Trustees form a quorum at meetings of the Trustees.
None of the Trustees are remunerated as a result of their position.
Trustees are elected by members of the CIO at the AGM. One third of the Trustees retire by rotation at the AGM and shall be eligible for reappointment.
The following officers have been appointed by the Trustees:-
Secretary Mrs P Vile Membership & Assistant Secretary Miss J Cody-Boutcher Treasurer Mr D Stone MA, FCA
The Secretary, Membership & Assistant Secretary and Treasurer are remunerated for their services.
MEMBERSHIP
Members of the Society are expected to pay the appropriate class of subscription in January each year.
The greater of 2% or 3 members shall form a quorum at general meetings.
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DUNSTER SHOW SOCIETY
TRUSTEES' ANNUAL REPORT (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2024
OBJECTS AND AIMS
The objects of the CIO are to improve, promote and encourage agriculture for the public benefit by the improvement of the breeding of horses, cattle and sheep and the demonstration, exhibition and showing of livestock, machinery, crafts, products, methods and processes connected with agriculture and agricultural education in particular by holding an annual agricultural show and supporting students undertaking land based vocational courses by way of annual bursaries.
PUBLIC BENEFIT
The Trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
ACHIEVEMENTS AND PERFORMANCE
As can be seen from the Receipts and Payments Account on page 6, the Society had net receipts for the year of £26,254 after making bursary payments in the year of £12,000.
The main fundraising event of the Society, the 176th Dunster Show, was held in August 2024. The Society would not be able to run Dunster Show to the standard it does without the substantial voluntary assistance from trustees, members and supporters.
FINANCIAL REVIEW
INVESTMENT POWERS
The Society’s constitution does not mention specific investment powers. Investment decisions are referred to the full Committee.
INVESTMENT POLICY
Investments have been made with the advice of stockbrokers, Messrs J M Finn & Co, Bristol. The Society requested their advisors to produce a balanced return from income and capital growth and that they would accept a medium risk. The Society currently invests in funds specific to charities. The value of the portfolio has increased by £9,422 and now stands at £97,700 (2023 - £88,278).
MONETARY RESERVES
The Society retains free reserves that are approximately equivalent to the cost of two cancelled shows, together with a contingency of no more than £100,000 to cover the cost of a potential uninsured claim.
MAJOR RISKS
An agricultural show’s main risk is the close proximity to each other of the public, animals and machinery. The Society is insured against all foreseeable risks.
The Society conforms to all Health and Safety and animal handling legislation and keeps procedures under review.
Financial risk is controlled through budgeting, planning and insurance such that the risk of financial loss is minimal and the Society would be able to meet all its commitments.
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DUNSTER SHOW SOCIETY
FOR THE YEAR ENDED 31 OCTOBER 2024
TRUSTEES' ANNUAL REPORT (CONTINUED)
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The trustees have the responsibility for:-
i) ensuring that the Society keeps proper accounting records;
ii) preparing accounts which give a true and fair view of the state of affairs of the Society as at the end of the financial year and of its surplus or deficit for the financial year in accordance with current accounting standards;
iii) safeguarding the assets of the Society and hence for taking reasonable steps for the prevention of financial or other irregularities;
iv) undertaking a risk assessment of the Society activities and acting to protect members, employees and members of the public; and
v) ensuring that the Society complies with the public benefit statement set out in the 2011 Charities Act.
Declarations
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the Charity’s Trustees:
John Brewer
Mr J Brewer
Date: 18 September 2025
Victoria Browne
Mrs V Browne
Date: 18 September 2025
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DUNSTER SHOW SOCIETY
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF DUNSTER SHOW SOCIETY
I report to the charity trustees on my examination of the accounts of the above charity (the “Trust”, charity number 1167137) for the year ending 31 October 2024, which are set out on pages 1 to 9.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr A Porter BA, FCA Chartered Accountant
Date 19 September 2025
Amherst & Shapland (Taunton & Wiveliscombe) 141 Staplegrove Rd Taunton TA2 6AF
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DUNSTER SHOW SOCIETY
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 OCTOBER 2024
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Notes | funds | funds | 2024 | 2023 | |
| £ | £ | £ | £ | ||
| Receipts | |||||
| Donations | - | - | - | 43 | |
| Fundraising event (Show income) | 1 | 197,208 | - | 197,208 | 143,751 |
| Book and tie sales | 57 | - | 57 | 50 | |
| Interest | 2,075 | - | 2,075 | 2,952 | |
| Other investment income | 3,452 | - | 3,452 | 3,049 | |
| Members’ subscriptions | 30,545 | - | 30,545 | 21,590 | |
| ______ | ______ | ______ | ______ | ||
| Sub total | 233,337 | - | 233,337 | 171,435 | |
| ______ | ______ | ______ | ______ | ||
| Asset and investment disposals: | |||||
| JM Finn investment | 1,367 | - | 1,367 | 9,500 | |
| Total receipts | 234,704 | - | 234,704 | 180,935 | |
| Payments | |||||
| Fundraising event costs (Show expenses) | 2 | 165,087 | - | 165,087 | 139,927 |
| Wages and pension | 25,595 | - | 25,595 | 24,699 | |
| Independent examination | 918 | - | 918 | 840 | |
| Investment management fees | 900 | - | 900 | 900 | |
| Grants paid | 900 | - | 900 | - | |
| Bursaries paid | 12,000 | - | 12,000 | 13,000 | |
| ______ | ______ | ______ | ______ | ||
| Sub total | 205,400 | - | 205,400 | 179,366 | |
| Asset and investment purchases: | |||||
| Equipment (hurdles, track matts, wifi kit) | 3,050 | - | 3,050 | 1,718 | |
| Office equipment | - | - | - | 1,709 | |
| JM Finn investment | - | - | - | 8,568 | |
| Sub total | 3,050 | - | 3,050 | 11,995 | |
| ______ | ______ | ______ | ______ | ||
| Total payments | 208,450 | - | 208,450 | 191,361 | |
| Net of receipts/(payments) | 26,254 | - | 26,254 | (10,426) | |
| ______ | ______ | ______ | ______ | ||
| Cash funds last year end | 104,657 | - | 104,657 | 115,083 | |
| ______ | ______ | ______ | ______ | ||
| Cash funds this year end | 130,911 ______ |
- ______ |
130,911 ______ |
104,657 ______ |
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DUNSTER SHOW SOCIETY
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 OCTOBER 2024
| Cash funds Natwest CAF Bank Accounts Deposit and Reserve accounts Petty Cash JM Finn Deposit Account Total cash funds Other monetary assets Sundry debtors Investment assets JM Finn & Co Ltd Dunster Show Trading Ltd £1 ordinary share Total investment assets Assets retained for the Society’s own use Showground equipment (hurdles & wifi kit) Office equipment Liabilities Advert commission PAYE deductions Showground expenses Showground equipment |
2024 Unrestricted 148 53,468 76,114 162 1,019 130,911 - Cost 2024 Current value 89,347 97,700 - - 89,347 97,700 2024 At cost 21,324 1,708 23,032 2024 - 173 - - 173 |
2023 Unrestricted 1,126 68,542 34,572 124 293 104,657 3,922 Cost 2023 Current value 89,925 88,278 1 - |
2023 Unrestricted 1,126 68,542 34,572 124 293 |
2023 Unrestricted 1,126 68,542 34,572 124 293 |
|---|---|---|---|---|
| 104,657 | ||||
| 3,922 | ||||
| 89,926 88,278 |
||||
| 2023 At cost 20,037 2,298 |
||||
| 22,335 | ||||
| 2023 1,646 145 825 1,847 |
||||
| 4,463 |
The Financial Statements were approved by the trustees on 18 September 2025 and signed on their behalf by:
John Brewer Victoria Browne
………………………………………………………………. ………………………………………………………………. Mr J Brewer Mrs V Browne Trustee Trustee
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DUNSTER SHOW SOCIETY
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 OCTOBER 2024
1 Show Income
| Entry fees Gate takings Trade stands Catering concessions Sponsorship Advert sales Programme sales ow Expenses Prize money Rosettes, cups and engravings Judges Advertising Sales commissions Printing & stationery Telephone & postage Programme & schedule Subscriptions Ambulance cover Horse levies Showground expenses (note 3) Entertainment (note 4) Entertaining Sundry expenses Travel costs Software costs Website Administrative assistants Gate staff and car parking Ticket systems Health and safety Bank charges |
Total 2024 £ 13,137 106,462 37,694 14,345 9,810 8,180 7,580 197,208 Total 2024 £ 12,162 2,892 2,569 4,021 3,596 5,636 1,981 4,789 1,698 2,650 1,449 78,561 8,882 5,292 1,556 924 2,457 605 5,360 7,594 6,303 700 3,410 165,087 |
Total 2023 £ 11,052 72,482 33,134 11,903 8,780 6,400 - |
|---|---|---|
| 143,751 | ||
| Total 2023 £ 10,445 2,407 1,277 3,844 454 5,168 2,837 7,730 812 2,650 820 65,940 8,020 4,934 1,656 508 2,971 1,704 343 6,150 5,792 1,360 2,105 |
||
| 139,927 |
2 Show Expenses
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DUNSTER SHOW SOCIETY
NOTES TO THE ACCOUNTS (CONTINUED)
FOR THE YEAR ENDED 31 OCTOBER 2024
3 Showground Expenses
| owground Expenses | ||
|---|---|---|
| Hire of marquees, tables, generators & barriers Hire of public address system Hire of toilets Hire of scaffolding and jumps Hire of disables facilities Rent & water Insurance Site preparation and clearance Repairs & maintenance Security Tractor hire |
Total 2024 £ 34,228 3,072 6,022 1,390 200 7,644 2,981 13,623 3,799 3,502 2,100 78,561 |
Total 2023 £ 29,392 2,592 5,592 1,870 200 7,200 2,975 11,942 338 2,559 1,280 |
| 65,940 |
| 4 Entertainment Circus Falconry Jazz band Terry Moules ferrets Hunts Rivertones Vintage machinery Heart of horsemanship Puppetree Imps motorcycle display |
Total 2024 £ 500 825 480 230 1,750 315 - - 300 4,482 8,882 |
Total 2023 £ 450 790 480 200 1,600 300 150 3,750 300 - |
|---|---|---|
| 8,020 |
5 Trustee Remuneration
No trustees were remunerated for their services to the Charity during the year (2023 - £nil).
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