**Charity Registration No. 1167137**
## **DUNSTER SHOW SOCIETY**
**Charitable Incorporated Organisation**
**ANNUAL REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 31 OCTOBER 2024**
**FOR THE YEAR ENDED 31 OCTOBER 2024**
## **DUNSTER SHOW SOCIETY**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees’ Annual Report|1 - 4|
|Independent Examiner’s Report|5|
|Receipts and Payments Account|6|
|Statement of Assets and Liabilities|7|
|Notes to the Accounts|8 - 9|
**DUNSTER SHOW SOCIETY**
**FOR THE YEAR ENDED 31 OCTOBER 2024**
# **TRUSTEES' ANNUAL REPORT**
The Trustees present their report and financial statements for the year ended 31 October 2024.
## **REFERENCE AND ADMINISTRATION**
**PRESIDENT** Mr R Criddle
## **TRUSTEES**
Trustees who served during the year were:-
**Chairman** Mr R J Richmond (resigned as trustee 27 November 2023) Mr J H Brewer (appointed chairman 27 November 2023) **Vice-Chairman** Mrs V Browne (appointed vice-chairman 27 November 2023) Mr J Scott (appointed vice-chairman 27 November 2023)
Mrs F E A’brook Mr T Ball Mr D Brewer (appointed 27 November 2023) Mr D Butt Mrs C Case (appointed 27 November 2023) Mr C P Clements Mr S Coad (appointed 27 November 2023) Mr M R Collins Mrs N Cottrell Mr R Criddle Mrs H Crockford Mr R Delve Mrs J Fewings Mr R J Harding (resigned 27 November 2023) Miss J Hewlett Mrs M Hill Mr C Hutchings Mr P Mann Mr A Schofield Mr B Scott (resigned 27 November 2023) Mrs E A Scott Mr M Scott Mr M R Scott Mr V Sellick Mr S Tarr (appointed 27 November 2023) Mr C M Thomas (deceased February 2024) Mrs J Thomas Mr P Thomas (appointed 20 May 2024) Mrs E Webber Mr I White
1
**DUNSTER SHOW SOCIETY**
**TRUSTEES' ANNUAL REPORT (CONTINUED)**
**FOR THE YEAR ENDED 31 OCTOBER 2024**
## **REFERENCE AND ADMINISTRATION (cont’d)**
**SOLICITORS** Messrs Thorne Segar, 3 Bancks Street, MINEHEAD, Somerset, TA24 5DE
**PRINCIPAL OFFICE** 1 Bancks Street, MINEHEAD, Somerset, TA24 5DJ
**BANK** CAF Bank, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
**ACCOUNTANTS** Amherst & Shapland (Taunton and Wiveliscombe), 141 Staplegrove Rd, Taunton TA2 6AF
**STOCKBROKERS** Messrs J M Finn & Co, 22-24 Queen Square, Bristol, BS1 4ND
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Society is a Charitable Incorporated Organisation (CIO) established by a Constitution dated 16th May 2016.
## **MANAGEMENT**
The general management of the Society is undertaken by charity trustees (the Trustees) comprising minimum of three natural persons.
One third of the Trustees form a quorum at meetings of the Trustees.
None of the Trustees are remunerated as a result of their position.
Trustees are elected by members of the CIO at the AGM. One third of the Trustees retire by rotation at the AGM and shall be eligible for reappointment.
The following officers have been appointed by the Trustees:-
Secretary Mrs P Vile Membership & Assistant Secretary Miss J Cody-Boutcher Treasurer Mr D Stone MA, FCA
The Secretary, Membership & Assistant Secretary and Treasurer are remunerated for their services.
## **MEMBERSHIP**
Members of the Society are expected to pay the appropriate class of subscription in January each year.
The greater of 2% or 3 members shall form a quorum at general meetings.
2
**DUNSTER SHOW SOCIETY**
**TRUSTEES' ANNUAL REPORT (CONTINUED)**
## **FOR THE YEAR ENDED 31 OCTOBER 2024**
## **OBJECTS AND AIMS**
The objects of the CIO are to improve, promote and encourage agriculture for the public benefit by the improvement of the breeding of horses, cattle and sheep and the demonstration, exhibition and showing of livestock, machinery, crafts, products, methods and processes connected with agriculture and agricultural education in particular by holding an annual agricultural show and supporting students undertaking land based vocational courses by way of annual bursaries.
## **PUBLIC BENEFIT**
The Trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **ACHIEVEMENTS AND PERFORMANCE**
As can be seen from the Receipts and Payments Account on page 6, the Society had net receipts for the year of £26,254 after making bursary payments in the year of £12,000.
The main fundraising event of the Society, the 176th Dunster Show, was held in August 2024. The Society would not be able to run Dunster Show to the standard it does without the substantial voluntary assistance from trustees, members and supporters.
## **FINANCIAL REVIEW**
## **INVESTMENT POWERS**
The Society’s constitution does not mention specific investment powers. Investment decisions are referred to the full Committee.
## **INVESTMENT POLICY**
Investments have been made with the advice of stockbrokers, Messrs J M Finn & Co, Bristol. The Society requested their advisors to produce a balanced return from income and capital growth and that they would accept a medium risk. The Society currently invests in funds specific to charities. The value of the portfolio has increased by £9,422 and now stands at £97,700 (2023 - £88,278).
## **MONETARY RESERVES**
The Society retains free reserves that are approximately equivalent to the cost of two cancelled shows, together with a contingency of no more than £100,000 to cover the cost of a potential uninsured claim.
## **MAJOR RISKS**
An agricultural show’s main risk is the close proximity to each other of the public, animals and machinery. The Society is insured against all foreseeable risks.
The Society conforms to all Health and Safety and animal handling legislation and keeps procedures under review.
Financial risk is controlled through budgeting, planning and insurance such that the risk of financial loss is minimal and the Society would be able to meet all its commitments.
3
**DUNSTER SHOW SOCIETY**
**FOR THE YEAR ENDED 31 OCTOBER 2024**
## **TRUSTEES' ANNUAL REPORT (CONTINUED)**
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES**
The trustees have the responsibility for:-
i) ensuring that the Society keeps proper accounting records;
ii) preparing accounts which give a true and fair view of the state of affairs of the Society as at the end of the financial year and of its surplus or deficit for the financial year in accordance with current accounting standards;
iii) safeguarding the assets of the Society and hence for taking reasonable steps for the prevention of financial or other irregularities;
iv) undertaking a risk assessment of the Society activities and acting to protect members, employees and members of the public; and
v) ensuring that the Society complies with the public benefit statement set out in the 2011 Charities Act.
## **Declarations**
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the Charity’s Trustees:
## **John Brewer**
## **Mr J Brewer**
## **Date: 18 September 2025**
## **Victoria Browne**
## **Mrs V Browne**
## **Date: 18 September 2025**
4
**DUNSTER SHOW SOCIETY**
**INDEPENDENT EXAMINER'S REPORT**
**TO THE TRUSTEES OF DUNSTER SHOW SOCIETY**
I report to the charity trustees on my examination of the accounts of the above charity (the “Trust”, charity number 1167137) for the year ending 31 October 2024, which are set out on pages 1 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Mr A Porter BA, FCA Chartered Accountant**
## **Date 19 September 2025**
**Amherst & Shapland (Taunton & Wiveliscombe) 141 Staplegrove Rd Taunton TA2 6AF**
5
## **DUNSTER SHOW SOCIETY**
## **RECEIPTS AND PAYMENTS ACCOUNT**
## **FOR THE YEAR ENDED 31 OCTOBER 2024**
|||**Unrestricted**|**Restricted**|**Total**|**Total**|
|---|---|---|---|---|---|
||**Notes**|**funds**|**funds**|**2024**|**2023**|
|||**£**|**£**|**£**|**£**|
|**Receipts**||||||
|Donations||-|-|-|43|
|Fundraising event (Show income)|1|197,208|-|197,208|143,751|
|Book and tie sales||57|-|57|50|
|Interest||2,075|-|2,075|2,952|
|Other investment income||3,452|-|3,452|3,049|
|Members’ subscriptions||30,545|-|30,545|21,590|
|||______|______|______|______|
|**Sub total**||**233,337**|**-**|**233,337**|**171,435**|
|||______|______|______|______|
|**_Asset and investment disposals:_**||||||
|JM Finn investment||1,367|-|1,367|9,500|
|**Total receipts**||**234,704**|**-**|**234,704**|**180,935**|
|**Payments**||||||
|Fundraising event costs (Show expenses)|2|165,087|-|165,087|139,927|
|Wages and pension||25,595|-|25,595|24,699|
|Independent examination||918|-|918|840|
|Investment management fees||900|-|900|900|
|Grants paid||900|-|900|-|
|Bursaries paid||12,000|-|12,000|13,000|
|||______|______|______|______|
|**Sub total**||**205,400**|**-**|**205,400**|**179,366**|
|**_Asset and investment purchases:_**||||||
|Equipment (hurdles, track matts, wifi kit)||3,050|-|3,050|1,718|
|Office equipment||-|-|-|1,709|
|JM Finn investment||-|-|-|8,568|
|**Sub total**||**3,050**|**-**|**3,050**|**11,995**|
|||______|______|______|______|
|**Total payments**||**208,450**|**-**|**208,450**|**191,361**|
|Net of receipts/(payments)||26,254|-|26,254|(10,426)|
|||______|______|______|______|
|**Cash funds last year end**||**104,657**|**-**|**104,657**|**115,083**|
|||______|______|______|______|
|**Cash funds this year end**||**130,911**
______|**-**
______|**130,911**
______|**104,657**
______|
6
## **DUNSTER SHOW SOCIETY**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **AS AT 31 OCTOBER 2024**
|**Cash funds**
Natwest
CAF Bank Accounts
Deposit and Reserve accounts
Petty Cash
JM Finn Deposit Account
**Total cash funds**
**Other monetary assets**
Sundry debtors
**Investment assets**
JM Finn & Co Ltd
Dunster Show Trading Ltd £1 ordinary share
**Total investment assets**
**Assets retained for the Society’s own use**
Showground equipment (hurdles & wifi kit)
Office equipment
**Liabilities**
Advert commission
PAYE deductions
Showground expenses
Showground equipment|**2024**
**Unrestricted**
148
53,468
76,114
162
1,019
**130,911**
-
**Cost**
**2024**
**Current**
**value**
89,347
97,700
-
-
**89,347**
**97,700**
**2024**
**At cost**
21,324
1,708
**23,032**
**2024**
-
173
-
-
**173**|**2023**
**Unrestricted**
1,126
68,542
34,572
124
293
**104,657**
3,922
**Cost**
**2023**
**Current**
**value**
89,925
88,278
1
-|**2023**
**Unrestricted**
1,126
68,542
34,572
124
293|**2023**
**Unrestricted**
1,126
68,542
34,572
124
293|
|---|---|---|---|---|
||||**104,657**||
||||3,922||
|||**89,926**
**88,278**|||
|||||**2023**
**At cost**
20,037
2,298|
|||||**22,335**|
|||||**2023**
1,646
145
825
1,847|
|||||**4,463**|
The Financial Statements were approved by the trustees on 18 September 2025 and signed on their behalf by:
## **John Brewer Victoria Browne**
**………………………………………………………………. ………………………………………………………………. Mr J Brewer Mrs V Browne Trustee Trustee**
7
## **DUNSTER SHOW SOCIETY**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 31 OCTOBER 2024**
## **1 Show Income**
|Entry fees
Gate takings
Trade stands
Catering concessions
Sponsorship
Advert sales
Programme sales
**ow Expenses**
Prize money
Rosettes, cups and engravings
Judges
Advertising
Sales commissions
Printing & stationery
Telephone & postage
Programme & schedule
Subscriptions
Ambulance cover
Horse levies
Showground expenses (note 3)
Entertainment (note 4)
Entertaining
Sundry expenses
Travel costs
Software costs
Website
Administrative assistants
Gate staff and car parking
Ticket systems
Health and safety
Bank charges|**Total**
**2024**
**£**
13,137
106,462
37,694
14,345
9,810
8,180
7,580
197,208
**Total**
**2024**
**£**
12,162
2,892
2,569
4,021
3,596
5,636
1,981
4,789
1,698
2,650
1,449
78,561
8,882
5,292
1,556
924
2,457
605
5,360
7,594
6,303
700
3,410
165,087|**Total**
**2023**
**£**
11,052
72,482
33,134
11,903
8,780
6,400
-|
|---|---|---|
|||143,751|
|||**Total**
**2023**
**£**
10,445
2,407
1,277
3,844
454
5,168
2,837
7,730
812
2,650
820
65,940
8,020
4,934
1,656
508
2,971
1,704
343
6,150
5,792
1,360
2,105|
|||139,927|
**2 Show Expenses**
8
## **DUNSTER SHOW SOCIETY**
## **NOTES TO THE ACCOUNTS (CONTINUED)**
## **FOR THE YEAR ENDED 31 OCTOBER 2024**
## **3 Showground Expenses**
|**owground Expenses**|||
|---|---|---|
|Hire of marquees, tables, generators & barriers
Hire of public address system
Hire of toilets
Hire of scaffolding and jumps
Hire of disables facilities
Rent & water
Insurance
Site preparation and clearance
Repairs & maintenance
Security
Tractor hire|**Total**
**2024**
**£**
34,228
3,072
6,022
1,390
200
7,644
2,981
13,623
3,799
3,502
2,100
78,561|**Total**
**2023**
**£**
29,392
2,592
5,592
1,870
200
7,200
2,975
11,942
338
2,559
1,280|
|||65,940|
|**4**
**Entertainment**
Circus
Falconry
Jazz band
Terry Moules ferrets
Hunts
Rivertones
Vintage machinery
Heart of horsemanship
Puppetree
Imps motorcycle display|**Total**
**2024**
**£**
500
825
480
230
1,750
315
-
-
300
4,482
8,882|**Total**
**2023**
**£**
450
790
480
200
1,600
300
150
3,750
300
-|
|---|---|---|
|||8,020|
## **5 Trustee Remuneration**
No trustees were remunerated for their services to the Charity during the year (2023 - £nil).
9