2021-07-31-accounts

Trustees’ Annual Report for the period

From 01/08/2020 To 31/07/2021

Charity name: Adams’ Grammar School Society

Charity registration number: 1167131

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	A PTA that runs events and activities over the school year. This raises funds for the school in order to provide resources for curricular and extra-curricular activity which will benefit and enhance the pupils learning and development.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Selling refreshments at school run events. Summer and Christmas Ball. Quizzes. Christmas Market.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We, the trustees, confirm that we have taken into account the Charity Commission’s guidance on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	School staff can apply for funding for a particular purpose in writing.
Policy on social investment including program related investment	Para 1.38	n/a
Contribution made by volunteers	Para 1.38	Ad-hoc volunteers help out at events, selling refreshments, without necessarily taking part in the organisation of the events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Due to Covid lockdowns and restrictions, the activities of the PTA have been suspended for this whole year. There have been no events in school, and no meetings have been held. The work of the 100 Club was suspended as 2 people were needed to sign the cheques. The charity did however, managed to make a donation to the school’s current capital campaign. The money helped to fund the completion of a new sports pavilion on the school’s playing grounds. During this year, most members left, as their children had left the school.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Donation to school to fund the Pavilion was vital to its completion, as their fundraising efforts were also hampered by restrictions. We left enough in the accounts so that the PTA had enough to purchase stock for future events.
Performance of fundraising activities against objectives set	Para 1.41	No active fundraising during this period
Investment performance against objectives	Para 1.41	No investments during this period
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity has income coming in through the 100 club, which still has people paying in. Backdated draws will be done as soon as we can meet in person so there are witnesses to each draw.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We wanted to leave enough so that the PTA could get back up and running, but the majority went to the Pavilion as this best served the school.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Uncertainty because as time passes being unable to meet or do events, volunteers are leaving because their children have moved on. There will need to be a recruitment drive when things are back to normal. We don’t know if we will have enough volunteers to do large events that bring in more money, such as the Summer Ball, when such events are allowed, which means we wouldn’t be bringing in enough to warrant being registered as a charity. There also may be a reduced appetite for such events, reducing attendance

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Income from events organised – selling refreshments at school events such as plays and sports events. Also, events solely organised by the PTA – Christmas and Summer Balls, Christmas markets, Quizzes. Auctions at some of these events. Some sales of products – Christmas cards, second hand uniform etc
Investment policy and objectives including any social investment policy adopted	Para 1.46	n/a
A description of the principal risks facing the charity	Para 1.46	All Covid related: Lack of face-to face activity Depletion of volunteers Lack of large-scale events due to restrictions and public feeling Dwindling payments for the 100 club
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected at AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Risk Management and conflicting interests
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Two trustees, main PTA organiser (not trustee), PTA treasurer (not trustee), Charity contact for admin purposes, other casual volunteer members
Relationship with any related parties	Para 1.51	The charity works in collaboration with the school, Haberdashers’ Adams, at some events
Other

Reference and Administrative details

Charity name	Adams’Grammar School Society
Other name the charity uses	Haberdashers’Adams PTA
Registered charitynumber	1167131
Charity’s principal address	Haberdashers Adams High Street NEWPORT Shropshire TF10 7BD

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Clare Buckler	Chair
	Debra Harris

– Corporate trustees names of the directors at the date the report was approved Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and	addresses of advisers (Optional information)	addresses of advisers (Optional information)
Type of adviser	Name Address
n/a

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date