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Trustees’ Annual Report for the period
From 1[st] January 2023 Period start date To 31[st] December 2023 Period end date
Charity name:Lytham St Annes Art Collection Trust
Charity registration number: 1167075
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the arts and education for the public benefit in all aspects of the Lytham St Annes Art Collection |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Two years of research work culminated in the production of an updated printed Catalogue of the LSA Art Collection. The 2016 version had sold out and needed updating. 200 copies of the 2023 edition were printed, they were well received at the event organised to ‘Launch’ the Catalogue and celebrate it. Copies were in demand on the day and have been since and are on sale at our local Heritage Centre. The very attractive Catalogue helps raise awareness of the Collection. We began online banking and bought a SumUp machine to enable payments by bacs and credit cards. We applied for and received Gift Aid giving us a welcome influx of money. £3,900 was paid so that the Lancashire County Council Conservation Studios could begin conservation work on a Richard Ansdell painting, ‘Startled Deer’. When the work was complete an event was organised to display and celebrate it. Individuals attending this successful, well attended function could see how worthwhile our work is in raising funds for conservation. Being held in the Town Hall it also created an opportunity for viewing other artworks belonging to the Collection. Two Newsletters – A5 printed booklets – were as always produced in May and |
| November. They are delivered to members and given to interested parties. They have become very popular and always generate good feedback. They keep Members updated, informed and interested. Later in the year Christmas cards and Calendars were printed and sold. Although Fylde Council are the custodians of the Collection, our charity is the ‘face’ of it with our two websites and all our activities. Consequently it is through us that offers of donations of artworks are received. Help is then given to submit them and all those offered during 2023 were accepted into the Collection. Hence the Collection continues to grow. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We are clear about the aims of our Charity and continually monitor its effectiveness in achieving its charitable purposes and agreed outcomes. The Trustees deliver the Charity’s purposes for public benefit in a safe and supportive environment where all are treated with dignity and respect. Our Charity is open in its work, communicating regularly with its membership and the public at large through events, newsletters and our website. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the year 2023 membership increased from 146 to 182. An event early in the year was very successful, there was a special offer of half price membership to new members on the day – 22 joined. This widened interest of the Collection within our community. A local firm of Solicitors offered to and have become our Honorary Solicitors. We have an excellent Speaker who gives talks about the Collection. She gave several during 2023 and generated much interest in our Collection. As in previous years, several viewers, at home and abroad use our 2 websites to ask for and provide information via the Contact Pages. As a result of some exchanges we have individuals donating artworks to the Collection. Financially, we were pleased to receive the Gift Aid we applied for. Going online with our banking made payments easier for many individuals. The 2 Newsletters produced as always in May and November were enjoyed and appreciated. They contain interesting articles and keep members updated and informed. They are also used as give aways. We managed to save an important local artwork from being sent to auction. It was bought using a donation of £6,000 given by a member and is in the process of being given to the Collection when terms are agreed for it to continue to hang in Lytham Hall. This achievement generated a great deal of publicity with all the celebrating which went with it. A set of small notelets with seascapes were printed which have proved popular. They sold along with Xmas cards and an attractive, informative Calendar later in the year. Also good as giveaways to key individuals. A 2-year Project was completed to revise and reprint our 2016 Catalogue after many hours work by our Research Team. An event was held to‘launch’ it. The 2023 |
Edition of the Catalogue was very well received and all were satisfied with a job well done.
The Town Hall opened its doors for Heritage Open Day in September and we were there to show visitors any paintings from the Collection hanging on the walls.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We ended the year over £6,000 down on our opening balance. This was due to spending money on conservation and the cost of reprinting our Catalogue, activities consistent with the aims of our Charity. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Money held by our Charity is raised and spent in accordance with our aims and objectives. |
| Amount of reserves held | Para 1.22 | Our closing balance was £7,996 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The six Trustees were created at the time of registering with the Charity Commission. They were invited to be so as they were serving members of the Committee. Three other Trustees retired over the years with mutual amical agreement. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Lytham St Annes Art Collection Trust |
|---|---|
| Other name the charity uses | Friends of the Lytham St Annes Art Collection |
| Registered charity number | 1167075 |
| Charity’s principal address | 16 Queens Road St Annes Lancashire FY8 1HR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Office (if any) | Dates acted if not for whole year |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|---|---|---|
| Jacqueline Love | |||||||
| Marjorie Gregson | |||||||
| Veronica McDonnell |
|||||||
| Christine Cockburn |
|||||||
| Marion Coupe | |||||||
| Margaret Race | Chair | ||||||
| Corporate trustees–names of the directors at the date the report was approved Director name n/a |
|||||||
| Director name | |||||||
| n/a | |||||||
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
none
Other optional information
none
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Margaret Race
Position (eg Secretary, Chair Chair, etc)
Date
17[th] August 2024
| Lytham St Annes Art Collection Trust |
Lytham St Annes Art Collection Trust |
Lytham St Annes Art Collection Trust |
No (if any) | CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date 1st January2023 |
To | Period end date 31-Dec-23 |
||
| Section A Receipts and payments | |||||
| A1 Receipts Subscriptions 1,442 Donations 6,283 Gift Aid 421 Sale of cards & Calendars 510 Sale of Catalogues 275 Profit on events 1,275 Bank Interest 72 - 10,278 - - Sub total - Total receipts 10,278 A3 Payments Maintenance of 2 Websites 894 Insurance 300 PrintingN'letters,cards & Calendars 1,621 Printing2nd edition Catalogue 3,391 Stationery& Postage 210 Buying painting (Excelsior) 6,015 Conservation of apainting 3,900 Sumupmachine 150 Miscallaneous 30 Sub total 16,511 - - Sub total - Total payments 16,511 Net of receipts/(payments) - 6,233 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end - 6,233 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 1,442 6,283 421 510 275 1,275 72 - 10,278 - - - 10,278 894 300 1,621 3,391 210 6,015 3,900 150 30 16,511 - - - 16,511 - 6,233 - - - 6,233 |
Last year to the nearest £ |
|
| - | 1,442 | - | |||
| - | 6,283 | - | |||
| - | 421 | - | |||
| - | 510 | - | |||
| - | 275 | - | |||
| - | 1,275 | - | |||
| - | 72 | - | |||
| - | - | - | |||
| - | 10,278 | - | |||
| - | - | ||||
| - | - | - | |||
| - | - | - | |||
| - | 10,278 | - | |||
| - | 894 | - | |||
| - | 300 | - | |||
| - | 1,621 | - | |||
| - | 3,391 | - | |||
| - | 210 | - | |||
| - | 6,015 | - | |||
| - | 3,900 | - | |||
| - | 150 | - | |||
| - | 30 | - | |||
| - | 16,511 | - | |||
| - | - | ||||
| - | - | ||||
| - | - | - | |||
| - | 16,511 | - | |||
| - | - | - 6,233 | - | ||
| - | - | - | - | ||
| - | - | - | - | ||
| - | - | - 6,233 | - |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ - - - - - - 7,996 - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Margaret Race Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Margaret Race | 17-Aug-24 | ||