Aireborough Supported Activities Scheme
Charity number 1167044
Annual Report and Financial Statements
for the year ended 31 March 2024
Aireborough Supported Activities Scheme
Annual Report and Financial Statements
for the year ended 31 March 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 8 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Aireborough Supported Activities Scheme
Trustees' report for the year ended 31 March 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Name Position Dates Christine Parapia Chairperson Dr. Sarah Lee Vice Chair Emma Stenton Treasurer Andrew Mosby Nicola Davison Suzanne Akeroyd Appointed 3 July 2023 Project Manager Jo Galasso Charity number 1167044 Registered in England and Wales Registered and principal address Farnhill Kelcliffe Lane Guiseley Leeds LS20 9DE Bankers Santander UK plc Shawbrook Bank Limited Scottish Widows Ban Bridle Road Lutea House 67 Morrison Street Bootle Warley Hill Business Park Edinburgh L30 4GB Great Warley EH3 8YJ Brentwood CM13 3BE
Independent examiner
Alan Dodd FCCA West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 11 May 2016 and is governed by a constitution as amended on 4 July 2019.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the trustees at a duly convened meeting.
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Aireborough Supported Activities Scheme
Trustees' report (continued) for the year ended 31 March 2024
Objectives and activities
The charity's objects
The objects of the charitable incorporated organisation are to promote the health and wellbeing of children and young people with additional needs and their families in the Aireborough area and Leeds district without distinction of sex, political, religious or other opinions. Our objects are to provide welfare and support via recreational activities and short breaks to improve the quality of life of the said children and their families.
The charity's main activities
We run holiday play schemes, activity days and residential short breaks for children & young people with additional needs who live in Leeds.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit, in particular the relief of those with special needs.
Achievements and performance
We continued to provide valuable provision to children and young people with additional needs – Easter and Summer play schemes and 11 activity days in April, May, August, October, December and February.
We did six residentials - May, June, September; two in October and one in March 2024.
We provided places for 171 children which equated to 7,922 hours provision.
Financial review
The net payments for the year were £35,865, including net payments of £38,843 on unrestricted funds and net receipts of £2,978 on restricted funds.
Reserves policy
The charity's free reserves, at the year end were £98,564.
The Trustees of ASAS have agreed that the cash reserves should be no less than 12 months running costs (the approximate average over the last 3 years is £150K).
ASAS holds assets to fund planned expenditure over the next 3 years and has approximately £408,000 in cash, deposited across 3 financial institutions at present with a minimum rating of ‘A’ or where all deposits are within the FSA protected amount of £85,000.
ASAS received a substantial donation of £430k several years ago from a charitable trust on the understanding that it would provide financial stability for the charity for many years to come. When we were granted this large donation from The Rene Horton Charitable Trust, this was to futureproof us as the grants and contracts we have don’t cover all our annual costs.
This donation was an expendable endowment as the trustees were not under any duty to apply the funds for the purposes of the charity but have the power to convert the funds to 'income'.
Funds in deficit
There were negative balances of £2,772 on the LCC Play scheme 24-25 fund and £840 on the LCC Short breaks scheme 24-25 fund at the year end. The funding for both schemes was received after the year end.
Approved by the board of trustees on 7/10/2024
Christine Parapia (Trustee)
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Aireborough Supported Activities Scheme
Independent examiner's report to the trustees of Aireborough Supported Activities Scheme
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2024, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan Dodd FCCA
16/10/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Aireborough Supported Activities Scheme
Receipts and payments account
for the year ended 31 March 2024
| Notes 2024 Unrestricted funds £ Receipts Grants and Service Level Agreements (2) 251 Donations 1,000 Events and fundraising 692 Parents and residential contributions 17,022 Bank interest 6,447 Total receipts 25,412 Payments Salaries and NIC 47,997 Pension costs 3,247 Payroll costs 600 Freelance workers - Volunteer allowances 150 Training and planning 720 Transport and travel 211 Office and running costs 4,389 Events and activity expenses 1,398 Membership and subscriptions 12 Equipment and materials 246 Independent examination 1,056 Insurance 3,704 Rent 405 Residential 120 Total payments 64,255 Net receipts / (payments) (38,843) Fund balances brought forward 137,407 Fund balances carried forward (3) 98,564 |
2024 2024 Restricted Endowment funds funds £ £ 111,262 - - - - - - - - - 111,262 - 74,086 - 103 - - - 160 - 1,886 - 744 - 210 - 917 - 8,759 - 342 - 574 - - - - - 6,217 - 14,286 - 108,284 - 2,978 - (1,440) 308,565 1,538 308,565 |
2024 Total funds £ 111,513 1,000 692 17,022 6,447 136,674 122,083 3,350 600 160 2,036 1,464 421 5,306 10,157 354 820 1,056 3,704 6,622 14,406 172,539 (35,865) 444,532 408,667 |
2023 Total funds £ 111,262 16,329 3,045 17,995 1,648 150,279 112,166 2,153 600 2,489 1,279 591 472 3,395 6,057 634 1,686 660 3,378 6,466 21,259 163,285 (13,006) 457,538 444,532 |
|---|---|---|---|
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Aireborough Supported Activities Scheme
Statement of assets and liabilities
| as at 31 March 2024 2024 Unrestricted £ Cash funds Cash at bank 98,536 Cash in hand 28 Total cash funds 98,564 Debtors and prepayments Aviva pension overpayment Insurance prepaid Residential prepaid Other prepayments Assets retained for the charity's own use Laptop Mobile phone Projector HP Printers (2) Liabilities Independent examination HMRC PAYE NEST pension |
2024 Restricted £ 1,538 - 1,538 |
2024 Endowment £ 308,565 - 308,565 |
2024 Total £ 408,639 28 408,667 2024 £ 157 1,852 840 2,772 - 5,621 £ 599 250 340 426 1,615 2024 £ 1,056 2,164 16 3,236 |
2023 Total £ 444,493 39 444,532 |
|---|---|---|---|---|
The financial statements were approved by the board of trustees on 7/10/2024
Christine Parapia (Trustee)
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Aireborough Supported Activities Scheme
Notes to the accounts
for the year ended 31 March 2024
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Endowment funds represent those assets which must be held permanently by the charity, principally investments. Income arising on the endowment funds can be used in accordance with the objects of the charity and is included as unrestricted income unless restrictions have been imposed by the donor. Any capital gains or losses arising on the investments form part of the fund. Investment management charges and legal advice relating to the fund are charged against the fund.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Aireborough Supported Activities Scheme
Notes to the accounts continued
for the year ended 31 March 2024
| 2 Grants and Service Level Agreements Leeds City Council (LCC): Residential short breaks Play scheme grants Activity days 3 Restricted funds Balance b/f £ LCC Short breaks 22-23 589 LCC Short breaks 23-24 (1,306) LCC Short breaks 24-25 - LCC Play scheme 23-24 (2,765) LCC Play scheme 24-25 - LCC Activity days 22-23 1,042 LCC Activity days 23-24 - Arnold Clark Community Fund 1,000 (1,440) |
2024 Unrestricted funds £ - - - - Incoming £ - 60,000 - 39,603 - - 11,659 - 111,262 |
2024 Restricted funds £ 60,000 39,603 11,659 111,262 Outgoing £ 589 53,544 840 36,838 2,772 1,042 11,659 1,000 108,284 |
2024 Total funds £ 60,000 39,603 11,659 111,262 Transfers £ - - - - - - - - - |
2023 Total funds £ 60,000 39,603 11,659 111,262 Balance c/f £ - 5,150 (840) - (2,772) - - - 1,538 |
|---|---|---|---|---|
Fund name
LCC Short breaks 22-23 LCC Short breaks 23-24 LCC Short breaks 24-25 LCC Play scheme 23-24 LCC Play scheme 24-25 LCC Activity days 22-23 LCC Activity days 23-24 Arnold Clark Community Fund
Purpose of restriction
To provide residential short breaks to disabled children in Leeds. To provide residential short breaks to disabled children in Leeds. To provide residential short breaks to disabled children in Leeds. Towards the play scheme running costs. Towards the play scheme running costs. Towards activity days running costs. Towards activity days running costs. Towards transport costs.
| 4 Endowment fund Rene Horton Charitable Trust Fund name |
Balance b/f £ 308,565 308,565 Reason for de |
Incoming £ - - signation |
Outgoing £ - - |
Transfers £ - - |
Balance c/f £ 308,565 308,565 |
|---|---|---|---|---|---|
Reason for designation
Rene Horton Charitable Trust Donation to provide financial stability for the charity.
5 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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