## Aireborough Supported Activities Scheme
Charity number 1167044
## Annual Report and Financial Statements
for the year ended 31 March 2024
## Aireborough Supported Activities Scheme
## Annual Report and Financial Statements
for the year ended 31 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the accounts|7 to 8|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Aireborough Supported Activities Scheme
## Trustees' report for the year ended 31 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Name Position Dates** Christine Parapia Chairperson Dr. Sarah Lee Vice Chair Emma Stenton Treasurer Andrew Mosby Nicola Davison Suzanne Akeroyd Appointed 3 July 2023 **Project Manager** Jo Galasso **Charity number** 1167044 Registered in England and Wales **Registered and principal address** Farnhill Kelcliffe Lane Guiseley Leeds LS20 9DE **Bankers** Santander UK plc Shawbrook Bank Limited Scottish Widows Ban Bridle Road Lutea House 67 Morrison Street Bootle Warley Hill Business Park Edinburgh L30 4GB Great Warley EH3 8YJ Brentwood CM13 3BE
## **Independent examiner**
Alan Dodd FCCA **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 11 May 2016 and is governed by a constitution as amended on 4 July 2019.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the trustees at a duly convened meeting.
2
## Aireborough Supported Activities Scheme
## Trustees' report (continued) for the year ended 31 March 2024
## **Objectives and activities**
## **The charity's objects**
The objects of the charitable incorporated organisation are to promote the health and wellbeing of children and young people with additional needs and their families in the Aireborough area and Leeds district without distinction of sex, political, religious or other opinions. Our objects are to provide welfare and support via recreational activities and short breaks to improve the quality of life of the said children and their families.
## **The charity's main activities**
We run holiday play schemes, activity days and residential short breaks for children & young people with additional needs who live in Leeds.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit, in particular the relief of those with special needs.
## **Achievements and performance**
We continued to provide valuable provision to children and young people with additional needs – Easter and Summer play schemes and 11 activity days in April, May, August, October, December and February.
We did six residentials - May, June, September; two in October and one in March 2024.
We provided places for 171 children which equated to 7,922 hours provision.
## **Financial review**
The net payments for the year were £35,865, including net payments of £38,843 on unrestricted funds and net receipts of £2,978 on restricted funds.
## **Reserves policy**
The charity's free reserves, at the year end were £98,564.
The Trustees of ASAS have agreed that the cash reserves should be no less than 12 months running costs (the approximate average over the last 3 years is £150K).
ASAS holds assets to fund planned expenditure over the next 3 years and has approximately £408,000 in cash, deposited across 3 financial institutions at present with a minimum rating of ‘A’ or where all deposits are within the FSA protected amount of £85,000.
ASAS received a substantial donation of £430k several years ago from a charitable trust on the understanding that it would provide financial stability for the charity for many years to come. When we were granted this large donation from The Rene Horton Charitable Trust, this was to futureproof us as the grants and contracts we have don’t cover all our annual costs.
This donation was an expendable endowment as the trustees were not under any duty to apply the funds for the purposes of the charity but have the power to convert the funds to 'income'.
## **Funds in deficit**
There were negative balances of £2,772 on the LCC Play scheme 24-25 fund and £840 on the LCC Short breaks scheme 24-25 fund at the year end. The funding for both schemes was received after the year end.
Approved by the board of trustees on 7/10/2024
Christine Parapia (Trustee)
3
## Aireborough Supported Activities Scheme
## Independent examiner's report to the trustees of Aireborough Supported Activities Scheme
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2024, which are set out on pages 5 to 8.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan Dodd FCCA
16/10/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Aireborough Supported Activities Scheme
## Receipts and payments account
## for the year ended 31 March 2024
|Notes
2024
Unrestricted
funds
£
**Receipts**
Grants and Service Level Agreements
(2)
251
Donations
1,000
Events and fundraising
692
Parents and residential contributions
17,022
Bank interest
6,447
**Total receipts**
25,412
**Payments**
Salaries and NIC
47,997
Pension costs
3,247
Payroll costs
600
Freelance workers
-
Volunteer allowances
150
Training and planning
720
Transport and travel
211
Office and running costs
4,389
Events and activity expenses
1,398
Membership and subscriptions
12
Equipment and materials
246
Independent examination
1,056
Insurance
3,704
Rent
405
Residential
120
**Total payments**
64,255
**Net receipts / (payments)**
(38,843)
**Fund balances brought forward**
137,407
**Fund balances carried forward**
(3)
98,564|2024
2024
Restricted
Endowment
funds
funds
£
£
111,262
-
-
-
-
-
-
-
-
-
111,262
-
74,086
-
103
-
-
-
160
-
1,886
-
744
-
210
-
917
-
8,759
-
342
-
574
-
-
-
-
-
6,217
-
14,286
-
108,284
-
2,978
-
(1,440)
308,565
1,538
308,565|2024
Total
funds
£
111,513
1,000
692
17,022
6,447
136,674
122,083
3,350
600
160
2,036
1,464
421
5,306
10,157
354
820
1,056
3,704
6,622
14,406
172,539
(35,865)
444,532
408,667|2023
Total
funds
£
111,262
16,329
3,045
17,995
1,648
150,279
112,166
2,153
600
2,489
1,279
591
472
3,395
6,057
634
1,686
660
3,378
6,466
21,259
163,285
(13,006)
457,538
444,532|
|---|---|---|---|
5
## Aireborough Supported Activities Scheme
## Statement of assets and liabilities
|as at 31 March 2024
2024
Unrestricted
£
**Cash funds**
Cash at bank
98,536
Cash in hand
28
**Total cash funds**
98,564
**Debtors and prepayments**
Aviva pension overpayment
Insurance prepaid
Residential prepaid
Other prepayments
**Assets retained for the charity's own use**
Laptop
Mobile phone
Projector
HP Printers (2)
**Liabilities**
Independent examination
HMRC PAYE
NEST pension|2024
Restricted
£
1,538
-
1,538|2024
Endowment
£
308,565
-
308,565|2024
Total
£
408,639
28
408,667
2024
£
157
1,852
840
2,772
-
5,621
£
599
250
340
426
1,615
2024
£
1,056
2,164
16
3,236|2023
Total
£
444,493
39
444,532|
|---|---|---|---|---|
The financial statements were approved by the board of trustees on 7/10/2024
Christine Parapia (Trustee)
6
## Aireborough Supported Activities Scheme
## Notes to the accounts
for the year ended 31 March 2024
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Endowment funds represent those assets which must be held permanently by the charity, principally investments. Income arising on the endowment funds can be used in accordance with the objects of the charity and is included as unrestricted income unless restrictions have been imposed by the donor. Any capital gains or losses arising on the investments form part of the fund. Investment management charges and legal advice relating to the fund are charged against the fund.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Aireborough Supported Activities Scheme
## Notes to the accounts continued
## for the year ended 31 March 2024
|**2 Grants and Service Level Agreements**
Leeds City Council (LCC):
Residential short breaks
Play scheme grants
Activity days
**3 Restricted funds**
Balance b/f
£
LCC Short breaks 22-23
589
LCC Short breaks 23-24
(1,306)
LCC Short breaks 24-25
-
LCC Play scheme 23-24
(2,765)
LCC Play scheme 24-25
-
LCC Activity days 22-23
1,042
LCC Activity days 23-24
-
Arnold Clark Community Fund
1,000
(1,440)|2024
Unrestricted
funds
£
-
-
-
-
Incoming
£
-
60,000
-
39,603
-
-
11,659
-
111,262|2024
Restricted
funds
£
60,000
39,603
11,659
111,262
Outgoing
£
589
53,544
840
36,838
2,772
1,042
11,659
1,000
108,284|2024
Total
funds
£
60,000
39,603
11,659
111,262
Transfers
£
-
-
-
-
-
-
-
-
-|2023
Total
funds
£
60,000
39,603
11,659
111,262
Balance c/f
£
-
5,150
(840)
-
(2,772)
-
-
-
1,538|
|---|---|---|---|---|
## **Fund name**
LCC Short breaks 22-23 LCC Short breaks 23-24 LCC Short breaks 24-25 LCC Play scheme 23-24 LCC Play scheme 24-25 LCC Activity days 22-23 LCC Activity days 23-24 Arnold Clark Community Fund
## **Purpose of restriction**
To provide residential short breaks to disabled children in Leeds. To provide residential short breaks to disabled children in Leeds. To provide residential short breaks to disabled children in Leeds. Towards the play scheme running costs. Towards the play scheme running costs. Towards activity days running costs. Towards activity days running costs. Towards transport costs.
|**4 Endowment fund**
Rene Horton Charitable Trust
**Fund name**|Balance b/f
£
308,565
308,565
**Reason for de**|Incoming
£
-
-
**signation**|Outgoing
£
-
-|Transfers
£
-
-|Balance c/f
£
308,565
308,565|
|---|---|---|---|---|---|
## **Reason for designation**
Rene Horton Charitable Trust Donation to provide financial stability for the charity.
## **5 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
8