2021-03-31-accounts

Bradford Under-Fives Association

Charity number 1167014

Annual Report and Financial Statements

for the year ended 31 March 2021

Bradford Under-Fives Association

Annual Report and Financial Statements for the year ended 31 March 2021

Contents	Page
Trustees' report	2 to 3
Examiner's report	4
Receipts and payments account	5
Statement of assets and liabilities	6
Notes to the accounts	7 to 9

Prepared by West Yorkshire Community Accounting Service

1

Bradford Under-Fives Association

Trustees' report for the year ended 31 March 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Chair Treasurer Secretary Resigned June 2021

Doreen Williams Sally Griffin Jeni Lynch David Morrison

Principal address Bankers Mayfield Centre Unity Trust Bank plc Virgin Money Broadway Avenue Nine Brindleyplace Jubilee House Bradford Birmingham Gosforth BD5 9NP B1 2HB Newcastle Upon Tyne NE3 4PL

Independent examiner

Helen Galvin FCCA

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity, number 1167014, is a Charitable Incorporated Organisation (CIO) registered on 10 May 2016 and is governed by a constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

2

Bradford Under-Fives Association

Trustees' report (continued) for the year ended 31 March 2021

Objectives and activities

The charity's objects

To advance the development and education of children under statutory school age within the area of the City of Bradford and its neighbourhood for the public benefit, by providing in particular but not exclusively, a support service to the managers, leaders, practitioners or volunteers working in non-domestic group settings for children under five years old.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.

Achievements and performance

Due to the pandemic, we transferred our service to online platforms and continued to run and provide support and training and online toddler sessions for families, with under-fives across the district.

We supported group leaders in community settings and schools to adapt to the every changing circumstances of the last year, by cascading information and training to help them keep in touch with their families and where possible to reopen in a Covid secure way.

Financial review

The net receipts for the year were £8,147 which were all on unrestricted funds.

Reserves policy

The charity's free reserves at the year end were £102,305.

It is the charity’s policy to hold eighteen to twenty four months running costs (£72,315 to £96,475) based on the rates of salary, rent and insurance costs, whilst maintaining current staffing hours and office space. This level of reserves will be reviewed on an annual basis and/or in the light of changes to our commitments.

Maintaining and monitoring a prudent level of reserves

In the event of reserves significantly exceeding 100% of the probable annual costs, the committee will take measures to ensure that this fund is appropriately reduced.

Should the organisation find the available reserves fall below the figure specified in the policy, then the organisation would reconsider its options.

We are currently holding reserves in excess of 24 months running costs. As a result of our funding being cut we will be using these excess reserves to fund some of our work while we seek alternative funding.

Coronavirus impact statement

There are material uncertainties regarding the security of future income, but having reviewed our forecasts and reserves we have concluded that the organisation can continue and be treated as a going concern for the next 12 months, while we look for alternative funding.

Signed on behalf of the board of trustees on 30/9/2021

Doreen Williams (Trustee)

3

Bradford Under-Fives Association

Independent examiner's report to the trustees of Bradford Under-Fives Association Charitable Incorporated Organisation ('the CIO')

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 5 to 9.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Helen Galvin FCCA

1/10/2021

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

4

Bradford Under-Fives Association

Receipts and payments account for the year ended 31 March 2021

Notes 2021 Unrestricted funds £ Receipts Contract income and donations (2) 51,666 Training fees - Bulk buy shop income 102 Member subscriptions 83 Bank interest 7 Total receipts 51,858 Payments Salaries, pensions and NIC (3) 34,594 Payroll charges 347 Training services 614 Travel expenses 37 Office expenses and telephone 1,249 Rent and rates 4,535 Insurance 608 Management costs - Bulk buy shop purchases 58 Equipment and resources 800 Independent examination 480 Bookkeeping 255 Project expenditure - Grant repayment - Bank charges 72 Trustee travel expenses 36 Volunteer expenses 26 Total payments 43,711 8,147 Fund balances brought forward 94,158 Fund balances carried forward (4) 102,305 Net receipts / (payments)	2021 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - 758 758	2021 Total funds £ 51,666 - 102 83 7 51,858 34,594 347 614 37 1,249 4,535 608 - 58 800 480 255 - - 72 36 26 43,711 8,147 94,916 103,063	2020 Total funds £ 40,489 316 616 388 300 42,109 32,456 366 1,416 863 1,077 4,611 693 545 168 565 480 165 326 200 72 300 - 44,303 (2,194) 97,110 94,916

5

Bradford Under-Fives Association

Statement of assets and liabilities

as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 102,275 Cash in hand 30 Total cash funds 102,305 Other monetary assets Outstanding invoices at the year end Shop stock Prepaid insurance and equipment rental Assets retained for the charity's own use Three laptops Three desktop computers One photocopier Liabilities Creditors Accruals	2021 Restricted £ 758 - 758	2021 Total £ 103,033 30 103,063 £ 21 1,027 349 1,397 £ 22 576 598	2020 Total £ 94,879 37 94,916

Approval of the accounts

The financial statements were approved by the board of trustees on 30/9/2021

Doreen Williams (Trustee)

6

Bradford Under-Fives Association

Notes to the accounts

for the year ended 31 March 2021

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

7

Bradford Under-Fives Association

Notes to the accounts continued

for the year ended 31 March 2021

2 Contract income and donations City of Bradford Metropolitan District Council Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2021 Unrestricted funds £ 51,666 - 51,666	2021 Restricted funds £ - - -	2021 Total funds £ 51,666 - 51,666 2021 £ 34,068 1,931 (1,931) 526 34,594	2020 Total funds £ 40,400 89 40,489 2020 £ 32,008 1,634 (1,634) 448 32,456

The average number employees during the year was 3.7 (2020: 2.42). There were no employees with emoluments above £60,000.

	Defined contribution pension scheme	2021 2020
	Costs of the scheme to the charity for the year	£ £ 526 448
	Amount of any contributions outstanding at the year end - -
	Amount of any contributions prepaid at the year end - -
**4 **	Restricted funds	Balance b/f Incoming Outgoing Balance c/f
	Bradford Parent & Toddler Association	£ £ £ £ 558 - - 558
	BMDC Early Years	200 - - 200
		758 - - 758
	Fund name	Purpose of restriction
	Bradford Parent & Toddler Association	To fund toddler projects to benefit member groups
	BMDC Early Years	To support Parent and Toddler groups across Bradford

To fund toddler projects to benefit member groups To support Parent and Toddler groups across Bradford South, East and West and deliver specified key Public Health messages and early education projects

5 Related party transactions

Trustee expenses

During the year no trustees were paid any expenses (previous year: 3 trustees and £300 in respect of travel).

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

8