## Bradford Under-Fives Association
Charity number 1167014
## Annual Report and Financial Statements
## for the year ended 31 March 2021
## Bradford Under-Fives Association
Annual Report and Financial Statements for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the accounts|7 to 9|
**Prepared by West Yorkshire Community Accounting Service**
1
## Bradford Under-Fives Association
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Chair Treasurer Secretary Resigned June 2021
Doreen Williams Sally Griffin Jeni Lynch David Morrison
**Principal address Bankers** Mayfield Centre Unity Trust Bank plc Virgin Money Broadway Avenue Nine Brindleyplace Jubilee House Bradford Birmingham Gosforth BD5 9NP B1 2HB Newcastle Upon Tyne NE3 4PL
## **Independent examiner**
Helen Galvin FCCA
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity, number 1167014, is a Charitable Incorporated Organisation (CIO) registered on 10 May 2016 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Bradford Under-Fives Association
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **The charity's objects**
To advance the development and education of children under statutory school age within the area of the City of Bradford and its neighbourhood for the public benefit, by providing in particular but not exclusively, a support service to the managers, leaders, practitioners or volunteers working in non-domestic group settings for children under five years old.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
## **Achievements and performance**
Due to the pandemic, we transferred our service to online platforms and continued to run and provide support and training and online toddler sessions for families, with under-fives across the district.
We supported group leaders in community settings and schools to adapt to the every changing circumstances of the last year, by cascading information and training to help them keep in touch with their families and where possible to reopen in a Covid secure way.
## **Financial review**
The net receipts for the year were £8,147 which were all on unrestricted funds.
## **Reserves policy**
The charity's free reserves at the year end were £102,305.
It is the charity’s policy to hold eighteen to twenty four months running costs (£72,315 to £96,475) based on the rates of salary, rent and insurance costs, whilst maintaining current staffing hours and office space. This level of reserves will be reviewed on an annual basis and/or in the light of changes to our commitments.
## **Maintaining and monitoring a prudent level of reserves**
In the event of reserves significantly exceeding 100% of the probable annual costs, the committee will take measures to ensure that this fund is appropriately reduced.
Should the organisation find the available reserves fall below the figure specified in the policy, then the organisation would reconsider its options.
We are currently holding reserves in excess of 24 months running costs. As a result of our funding being cut we will be using these excess reserves to fund some of our work while we seek alternative funding.
## **Coronavirus impact statement**
There are material uncertainties regarding the security of future income, but having reviewed our forecasts and reserves we have concluded that the organisation can continue and be treated as a going concern for the next 12 months, while we look for alternative funding.
Signed on behalf of the board of trustees on 30/9/2021
Doreen Williams (Trustee)
3
## Bradford Under-Fives Association
## Independent examiner's report to the trustees of Bradford Under-Fives Association Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 5 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Helen Galvin FCCA
1/10/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Bradford Under-Fives Association
## Receipts and payments account for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Receipts**
Contract income and donations
(2)
51,666
Training fees
-
Bulk buy shop income
102
Member subscriptions
83
Bank interest
7
**Total receipts**
51,858
**Payments**
Salaries, pensions and NIC
(3)
34,594
Payroll charges
347
Training services
614
Travel expenses
37
Office expenses and telephone
1,249
Rent and rates
4,535
Insurance
608
Management costs
-
Bulk buy shop purchases
58
Equipment and resources
800
Independent examination
480
Bookkeeping
255
Project expenditure
-
Grant repayment
-
Bank charges
72
Trustee travel expenses
36
Volunteer expenses
26
**Total payments**
43,711
8,147
**Fund balances brought forward**
94,158
**Fund balances carried forward**
(4)
102,305
**Net receipts / (payments)**|2021
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
758
758|2021
Total
funds
£
51,666
-
102
83
7
51,858
34,594
347
614
37
1,249
4,535
608
-
58
800
480
255
-
-
72
36
26
43,711
8,147
94,916
103,063|2020
Total
funds
£
40,489
316
616
388
300
42,109
32,456
366
1,416
863
1,077
4,611
693
545
168
565
480
165
326
200
72
300
-
44,303
(2,194)
97,110
94,916|
|---|---|---|---|
5
## Bradford Under-Fives Association
## Statement of assets and liabilities
|as at 31 March 2021
2021
Unrestricted
£
**Cash funds**
Cash at bank
102,275
Cash in hand
30
**Total cash funds**
102,305
**Other monetary assets**
Outstanding invoices at the year end
Shop stock
Prepaid insurance and equipment rental
**Assets retained for the charity's own use**
Three laptops
Three desktop computers
One photocopier
**Liabilities**
Creditors
Accruals|2021
Restricted
£
758
-
758|2021
Total
£
103,033
30
103,063
£
21
1,027
349
1,397
£
22
576
598|2020
Total
£
94,879
37
94,916|
|---|---|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 30/9/2021
Doreen Williams (Trustee)
6
## Bradford Under-Fives Association
## Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Bradford Under-Fives Association
## Notes to the accounts continued
## for the year ended 31 March 2021
|**2 Contract income and donations**
City of Bradford Metropolitan District Council
Donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
Unrestricted
funds
£
51,666
-
51,666|2021
Restricted
funds
£
-
-
-|2021
Total
funds
£
51,666
-
51,666
2021
£
34,068
1,931
(1,931)
526
34,594|2020
Total
funds
£
40,400
89
40,489
2020
£
32,008
1,634
(1,634)
448
32,456|
|---|---|---|---|---|
The average number employees during the year was 3.7 (2020: 2.42). There were no employees with emoluments above £60,000.
||**Defined contribution pension scheme**|2021
2020|
|---|---|---|
||Costs of the scheme to the charity for the year|£
£
526
448|
||Amount of any contributions outstanding at the year end
-
-||
||Amount of any contributions prepaid at the year end
-
-||
|**4 **|**Restricted funds**|Balance b/f
Incoming
Outgoing
Balance c/f|
||Bradford Parent & Toddler Association|£
£
£
£
558
-
-
558|
||BMDC Early Years|200
-
-
200|
|||758
-
-
758|
||**Fund name**|**Purpose of restriction**|
||Bradford Parent & Toddler Association|To fund toddler projects to benefit member groups|
||BMDC Early Years|To support Parent and Toddler groups across Bradford|
To fund toddler projects to benefit member groups To support Parent and Toddler groups across Bradford South, East and West and deliver specified key Public Health messages and early education projects
## **5 Related party transactions**
## **Trustee expenses**
During the year no trustees were paid any expenses (previous year: 3 trustees and £300 in respect of travel).
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
8