2024-12-31-accounts - Saddleworth Village Games

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Trustees' Annual Report for the period

Period start date

Period end date

From 01 01 2024 To 31 12 2024

Section A Reference and administration details

Charity name Saddleworth Village Games

Other names charity is known by Saddleworth Village Olympics (“SVO”)

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
1 Adrian Green
2 John Rollinson	Treasurer
3 Jon Mayor		1/1/24 to 1/8/24
4 Gavin Wheeldon
5 Stephen Hewitt	Chair
6 Rebecca Taylor		28/5/24 to 31/12/24
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10
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15
16
17
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20 ~~==~~	~~==~~	~~==~~	~~==~~

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Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Approved by members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

The organisers and members meet approximately 6 times a year to plan and coordinate each years event(s) with particular focus aimed at ensuring: • The safety of events for both participants and spectators. • Child welfare; and • Maximising participation via a policy of inclusiveness. Given how important child welfare is considered, a dedicated child welfare officer is appointed.

You may choose to include additional information, where relevant, about: • policies and procedures adopted for the induction and training of trustees;

the charity’s organisational structure and any wider network with which the charity works;
A team of local volunteers help members to carry out the running of the
works; events.
• relationship with any related parties; Further details may be found on the website at www.saddleworthvillageolympics.co.uk
• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To promote for the benefit of the inhabitants of Saddleworth and the surrounding area the provision of activities for recreation or other leisure Summary of the objects of the time occupation for the public at large in the interests of social welfare charity set out in its and with the object of improving the condition of life of the said governing document inhabitants.

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The organisation of sporting events in September each year for children aged between 7 and 14 years old. Events include:

Athletics
Tug-o-war
Hockey
Netball
Rounders
Tag-rugby
Dodgeball
Basketball

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Swimming
Badminton
Football
Cricket
Tennis

Throughout the period of this report, Trustees have had regard to the guidance issued by the Charity Commission on public benefit at all of our meetings.

Additional details of objectives and activities (Optional information)

100+ local community volunteers actively engaged in making the Games happen (coaching and competition).

1500+ hours of activity delivered through the Games by volunteers (coaching and competition)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

This year most of the events were once again held at Saddleworth School and the Trustees would like to thank the staff who helped to make the events a huge success.

Total income of £14.5k was a fall of £1.4k on the prior year. This was largely due to a fall in participation donations of £2.0k reflecting the squeeze all households are feeling although some of this decline was offset by a slight increase in sponsorship.

Total costs fell by £3.7k to £15.5k. The bulk of this decline was due to the fact that 2023 included some non-recurring costs e.g. donations to local schools (£2.6k 2023), signage (£0.5k 2023) and swimming a/v equipment (£0.5k).

The net result for the year was a loss of £1k (c.f. £3.3k loss in 2023). Despite the further loss this year the charity should remain self-funding for another two years as net available cash carried forward is a little under £20k.

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Section E Financial review

Brief statement of the It is the policy of the charity wherever possible to try and close each charity’s policy on reserves financial year with sufficient reserves to fund the following years event(s). There are no restrictions on the funds and the purpose to which they can be used to service the objectives of the charity.

Details of any funds materially No funds are in deficit. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The trustees would like to thank all donors for their kind donations and continued support.

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Stephen Hewitt Position (eg Secretary, Chair, Chairman

etc)

Date ??/??/2025

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- Saddleworth Village Olympics Financial Summary Sheet For 2024 Final and approved

Notes Opening Current A/C Balance 1,495 18,551 582 375 336 20,668 Opening Reserve A/C Balance Paypal a/c Income recorded last year Expenditure recorded last year Opening Available Cash In Year Income 14,472 15,490 (1,018) In Year Expenditure In Year Profit/Loss Nat West Current A/C Balance 685 13,610 0 49 2,728 0 17,073 Nat West Reserve A/C Balance Barclays current a/c balance Barclays reserve a/c balance Paypal a/c Wix payments not in bank Closing current Balance Income Not yet Received Expenditure Not Yet Paid 5,965 (3,388) Closing available balance 19,650 Check 0.00 Check #2 0.00 Income Note Donations	Notes Opening Current A/C Balance 1,495 18,551 582 375 336 20,668 Opening Reserve A/C Balance Paypal a/c Income recorded last year Expenditure recorded last year Opening Available Cash In Year Income 14,472 15,490 (1,018) In Year Expenditure In Year Profit/Loss Nat West Current A/C Balance 685 13,610 0 49 2,728 0 17,073 Nat West Reserve A/C Balance Barclays current a/c balance Barclays reserve a/c balance Paypal a/c Wix payments not in bank Closing current Balance Income Not yet Received Expenditure Not Yet Paid 5,965 (3,388) Closing available balance 19,650 Check 0.00 Check #2 0.00 Income Note Donations	Notes Opening Current A/C Balance 1,495 18,551 582 375 336 20,668 Opening Reserve A/C Balance Paypal a/c Income recorded last year Expenditure recorded last year Opening Available Cash In Year Income 14,472 15,490 (1,018) In Year Expenditure In Year Profit/Loss Nat West Current A/C Balance 685 13,610 0 49 2,728 0 17,073 Nat West Reserve A/C Balance Barclays current a/c balance Barclays reserve a/c balance Paypal a/c Wix payments not in bank Closing current Balance Income Not yet Received Expenditure Not Yet Paid 5,965 (3,388) Closing available balance 19,650 Check 0.00 Check #2 0.00 Income Note Donations	Notes Opening Current A/C Balance 1,495 18,551 582 375 336 20,668 Opening Reserve A/C Balance Paypal a/c Income recorded last year Expenditure recorded last year Opening Available Cash In Year Income 14,472 15,490 (1,018) In Year Expenditure In Year Profit/Loss Nat West Current A/C Balance 685 13,610 0 49 2,728 0 17,073 Nat West Reserve A/C Balance Barclays current a/c balance Barclays reserve a/c balance Paypal a/c Wix payments not in bank Closing current Balance Income Not yet Received Expenditure Not Yet Paid 5,965 (3,388) Closing available balance 19,650 Check 0.00 Check #2 0.00 Income Note Donations				Expenditure
			Notes
				Main sponsors	11,530
Opening Current A/C Balance		1,495 18,551 582 375 336 20,668		Other sponsors			Medals & trophies	4,920
Opening Reserve A/C Balance				Stall holder donations			Insurance	829
Paypal a/c Income recorded last year Expenditure recorded last year Opening Available Cash				Compensation	50		First aid	1,717
							Sports equipment	1,124
				Village T SHIRTS			Saddleworth school	1,688
In Year Income		14,472 15,490 (1,018)
							Oasis Academy hire	200
In Year Expenditure
				Total t-shirt sales	1,694	242 sold	Central hoodies & polo shirts	171
In Year Profit/Loss
							Saddleworth pool	700
Nat West Current A/C Balance		685 13,610 0 49 2,728 0 17,073
							Brochure printing	1,016
Nat West Reserve A/C Balance
				Village Registrations			Wix card processing fees	198
Barclays current a/c balance Barclays reserve a/c balance Paypal a/c Wix payments not in bank Closing current Balance
							Paypal fees	271
				Participation donations	938	£0.78 average	T-Shirt sales returned to villages	1,694
	Income Not yet Received Expenditure Not Yet Paid	5,965 (3,388)					Engraving	275

							Sundry other equipment	687
	Closing available balance	19,650

				Interest on savings (reserve a/c)	260
							Total Expenditure	15,49 0

				Total Income	14,472

	Donations

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