**Trustees' Annual Report for the period**
Period start date
Period end date
**From** 01 01 2024 **To** 31 12 2024
Section A Reference and administration details
**Charity name** Saddleworth Village Games
**Other names charity is known by** Saddleworth Village Olympics (“SVO”)
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|
|1 Adrian Green||||
|2 John Rollinson|Treasurer|||
|3 Jon Mayor||1/1/24 to 1/8/24||
|4 Gavin Wheeldon||||
|5 Stephen Hewitt|Chair|||
|6 Rebecca Taylor||28/5/24 to 31/12/24||
|7||||
|8||||
|9||||
|10||||
|11||||
|12||||
|13||||
|14||||
|15||||
|16||||
|17||||
|18||||
|19||||
|20
~~==~~|~~==~~|~~==~~|~~==~~|
March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Approved by members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The organisers and members meet approximately 6 times a year to plan and coordinate each years event(s) with particular focus aimed at ensuring: • The safety of events for both participants and spectators. • Child welfare; and • Maximising participation via a policy of inclusiveness. Given how important child welfare is considered, a dedicated child welfare officer is appointed.
You **may choose** to include additional information, where relevant, about: • policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- A team of local volunteers help members to carry out the running of the
- works; events.
- • relationship with any related parties; Further details may be found on the website at www.saddleworthvillageolympics.co.uk
- • trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To promote for the benefit of the inhabitants of Saddleworth and the surrounding area the provision of activities for recreation or other leisure **Summary of the objects of the** time occupation for the public at large in the interests of social welfare **charity set out in its** and with the object of improving the condition of life of the said **governing document** inhabitants.
March **2012**
**TAR**
2
The organisation of sporting events in September each year for children aged between 7 and 14 years old. Events include:
- Athletics
- Tug-o-war
- Hockey
- Netball
- Rounders
- Tag-rugby
- Dodgeball
- Basketball
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Swimming
- Badminton
- Football
- Cricket
- Tennis
Throughout the period of this report, Trustees have had regard to the guidance issued by the Charity Commission on public benefit at all of our meetings.
## **Additional details of objectives and activities (Optional information)**
100+ local community volunteers actively engaged in making the Games happen (coaching and competition).
1500+ hours of activity delivered through the Games by volunteers (coaching and competition)
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
This year most of the events were once again held at Saddleworth School and the Trustees would like to thank the staff who helped to make the events a huge success.
Total income of £14.5k was a fall of £1.4k on the prior year. This was largely due to a fall in participation donations of £2.0k reflecting the squeeze all households are feeling although some of this decline was offset by a slight increase in sponsorship.
Total costs fell by £3.7k to £15.5k. The bulk of this decline was due to the fact that 2023 included some non-recurring costs e.g. donations to local schools (£2.6k 2023), signage (£0.5k 2023) and swimming a/v equipment (£0.5k).
The net result for the year was a loss of £1k (c.f. £3.3k loss in 2023). Despite the further loss this year the charity should remain self-funding for another two years as net available cash carried forward is a little under £20k.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the** It is the policy of the charity wherever possible to try and close each **charity’s policy on reserves** financial year with sufficient reserves to fund the following years event(s). There are no restrictions on the funds and the purpose to which they can be used to service the objectives of the charity.
**Details of any funds materially** No funds are in deficit. **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
The trustees would like to thank all donors for their kind donations and continued support.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Stephen Hewitt **Position (eg Secretary, Chair,** Chairman
**etc)**
**Date** ??/??/2025
March **2012**
**TAR**
5
## _**- Saddleworth Village Olympics Financial Summary Sheet For 2024 Final and approved**_
||
**Notes**
**Opening Current A/C Balance**
1,495
18,551
582
375
336
20,668
**Opening Reserve A/C Balance**
**Paypal a/c**
**Income recorded last year**
**Expenditure recorded last**
**year Opening**
**Available Cash**
**In Year Income**
**14,472**
**15,490**
**(1,018)**
**In Year Expenditure**
**In Year Profit/Loss**
**Nat West Current A/C Balance**
685
13,610
0
49
2,728
0
**17,073**
**Nat West Reserve A/C Balance**
**Barclays current a/c balance**
**Barclays reserve a/c balance**
**Paypal a/c**
**Wix payments not in bank**
**Closing current Balance**
**Income Not yet Received**
**Expenditure Not Yet Paid**
5,965
(3,388)
**Closing available balance**
**19,650**
Check 0.00
Check #2 0.00
**Income**
**Note**
**Donations**|
**Notes**
**Opening Current A/C Balance**
1,495
18,551
582
375
336
20,668
**Opening Reserve A/C Balance**
**Paypal a/c**
**Income recorded last year**
**Expenditure recorded last**
**year Opening**
**Available Cash**
**In Year Income**
**14,472**
**15,490**
**(1,018)**
**In Year Expenditure**
**In Year Profit/Loss**
**Nat West Current A/C Balance**
685
13,610
0
49
2,728
0
**17,073**
**Nat West Reserve A/C Balance**
**Barclays current a/c balance**
**Barclays reserve a/c balance**
**Paypal a/c**
**Wix payments not in bank**
**Closing current Balance**
**Income Not yet Received**
**Expenditure Not Yet Paid**
5,965
(3,388)
**Closing available balance**
**19,650**
Check 0.00
Check #2 0.00
**Income**
**Note**
**Donations**|
**Notes**
**Opening Current A/C Balance**
1,495
18,551
582
375
336
20,668
**Opening Reserve A/C Balance**
**Paypal a/c**
**Income recorded last year**
**Expenditure recorded last**
**year Opening**
**Available Cash**
**In Year Income**
**14,472**
**15,490**
**(1,018)**
**In Year Expenditure**
**In Year Profit/Loss**
**Nat West Current A/C Balance**
685
13,610
0
49
2,728
0
**17,073**
**Nat West Reserve A/C Balance**
**Barclays current a/c balance**
**Barclays reserve a/c balance**
**Paypal a/c**
**Wix payments not in bank**
**Closing current Balance**
**Income Not yet Received**
**Expenditure Not Yet Paid**
5,965
(3,388)
**Closing available balance**
**19,650**
Check 0.00
Check #2 0.00
**Income**
**Note**
**Donations**|
**Notes**
**Opening Current A/C Balance**
1,495
18,551
582
375
336
20,668
**Opening Reserve A/C Balance**
**Paypal a/c**
**Income recorded last year**
**Expenditure recorded last**
**year Opening**
**Available Cash**
**In Year Income**
**14,472**
**15,490**
**(1,018)**
**In Year Expenditure**
**In Year Profit/Loss**
**Nat West Current A/C Balance**
685
13,610
0
49
2,728
0
**17,073**
**Nat West Reserve A/C Balance**
**Barclays current a/c balance**
**Barclays reserve a/c balance**
**Paypal a/c**
**Wix payments not in bank**
**Closing current Balance**
**Income Not yet Received**
**Expenditure Not Yet Paid**
5,965
(3,388)
**Closing available balance**
**19,650**
Check 0.00
Check #2 0.00
**Income**
**Note**
**Donations**|
**Notes**
**Opening Current A/C Balance**
1,495
18,551
582
375
336
20,668
**Opening Reserve A/C Balance**
**Paypal a/c**
**Income recorded last year**
**Expenditure recorded last**
**year Opening**
**Available Cash**
**In Year Income**
**14,472**
**15,490**
**(1,018)**
**In Year Expenditure**
**In Year Profit/Loss**
**Nat West Current A/C Balance**
685
13,610
0
49
2,728
0
**17,073**
**Nat West Reserve A/C Balance**
**Barclays current a/c balance**
**Barclays reserve a/c balance**
**Paypal a/c**
**Wix payments not in bank**
**Closing current Balance**
**Income Not yet Received**
**Expenditure Not Yet Paid**
5,965
(3,388)
**Closing available balance**
**19,650**
Check 0.00
Check #2 0.00
**Income**
**Note**
**Donations**|
**Notes**
**Opening Current A/C Balance**
1,495
18,551
582
375
336
20,668
**Opening Reserve A/C Balance**
**Paypal a/c**
**Income recorded last year**
**Expenditure recorded last**
**year Opening**
**Available Cash**
**In Year Income**
**14,472**
**15,490**
**(1,018)**
**In Year Expenditure**
**In Year Profit/Loss**
**Nat West Current A/C Balance**
685
13,610
0
49
2,728
0
**17,073**
**Nat West Reserve A/C Balance**
**Barclays current a/c balance**
**Barclays reserve a/c balance**
**Paypal a/c**
**Wix payments not in bank**
**Closing current Balance**
**Income Not yet Received**
**Expenditure Not Yet Paid**
5,965
(3,388)
**Closing available balance**
**19,650**
Check 0.00
Check #2 0.00
**Income**
**Note**
**Donations**|||||||**Expenditure**||Notes|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||**Notes**|||||||||||
|||||||||Main sponsors|11,530|||||||
||**Opening Current A/C Balance**|||1,495
18,551
582
375
336
20,668||||Other sponsors|||||Medals & trophies|4,920||
||**Opening Reserve A/C Balance**|||||||Stall holder donations|||||Insurance|829||
||**Paypal a/c**
**Income recorded last year**
**Expenditure recorded last**
**year Opening**
**Available Cash**|||||||Compensation|50||||First aid|1,717||
||||||||||||||Sports equipment|1,124||
|||||||||**Village T SHIRTS**|||||Saddleworth school|1,688||
||**In Year Income**|||**14,472**
**15,490**
**(1,018)**||||||||||||
||||||||||||||Oasis Academy hire|200||
||**In Year Expenditure**|||||||||||||||
|||||||||Total t-shirt sales|1,694|242 sold|||Central hoodies & polo shirts|171||
||**In Year Profit/Loss**|||||||||||||||
||||||||||||||Saddleworth pool|700||
||**Nat West Current A/C Balance**|||685
13,610
0
49
2,728
0
**17,073**||||||||||||
||||||||||||||Brochure printing|1,016||
||**Nat West Reserve A/C Balance**|||||||||||||||
|||||||||**Village Registrations**|||||Wix card processing fees|198||
||**Barclays current a/c balance**
**Barclays reserve a/c balance**
**Paypal a/c**
**Wix payments not in bank**
**Closing current Balance**|||||||||||||||
||||||||||||||Paypal fees|271||
|||||||||Participation donations|938|£0.78
average|||T-Shirt sales returned to villages|1,694||
||||**Income Not yet Received**
**Expenditure Not Yet Paid**|5,965
(3,388)|||||||||Engraving|275||
|||||||||||||||||
||||||||||||||Sundry other equipment|687||
||||**Closing available balance**|**19,650**||||||||||||
|||||||||||||||||
|||||||||**Interest on savings (reserve a/c)**|260|||||||
||||||||||||||**Total Expenditure**|15,49
0||
|||||||||||||||||
|||||||||**Total Income**|14,472|||||||
|||||||||||||||||
||||**Donations**|||||||||||||
**Printed on: 07/07/2025** Page 1 of 1