2021-12-31-accounts - Saddleworth Village Games

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Trustees' Annual Report for the period

Period start date

Period end date

From 01 01 2021 To 31 12 2021

Section A Reference and administration details

Charity name Saddleworth Village Games

Other names charity is known by Saddleworth Village Olympics (“SVO”)

Registered charity number (if any) 1166942

Charity's principal address

8 Brookhill Close

8 Brookhill Close	8 Brookhill Close

Diggle
Oldham
Postcode	OL3 5NH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Adrian Green	Secretary/ Chair
	John Rollinson	Treasurer
	Jon Mayor	Co-Chair
	SandyMitchell
	VickyBroadbent
	Ian Sheppard

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Approved by members Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

The organisers and members meet approximately 6 times a year to plan You may choose to include and coordinate each years event(s) with particular focus aimed at additional information, where ensuring: relevant, about: • The safety of events for both participants and spectators. • policies and procedures • Child welfare; and • adopted for the induction and Maximising participation via a policy of inclusiveness. training of trustees; Given how important child welfare is considered, a dedicated child welfare • the charity’s organisational officer is appointed. structure and any wider network with which the charity A team of local volunteers help members to carry out the running of the works; events. • relationship with any related parties; Further details may be found on the website at www.saddleworthvillageolympics.co.uk

trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To promote for the benefit of the inhabitants of Saddleworth and the surrounding area the provision of activities for recreation or other leisure Summary of the objects of the time occupation for the public at large in the interests of social welfare charity set out in its and with the object of improving the condition of life of the said governing document inhabitants.

TAR

March 2012

The organisation of sporting events in September each year for children aged between 7 and 16 years old. Events include:

Athletics
Tug-o-war
Hockey
Netball
Rounders
Tag-rugby
Dodgeball
Basketball

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Swimming
Badminton
Football
Cricket
Tennis

Throughout the period of this report, Trustees have had regard to the guidance issued by the Charity Commission on public benefit at all of our meetings.

Additional details of objectives and activities (Optional information)

100+ local community volunteers actively engaged in making the Games happen (coaching and competition).

1500+ hours of activity delivered through the Games by volunteers (coaching and competition)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

After the disappointment of having to cancel the event in 2020 it was pleasing to get the games on in 2021. That said, due to the relatively late lifting of restrictions planning started much later than would normally be the case and income in particular suffered as a result because there wasn’t the usual amount of time to rally support from local businesses and sponsors.

Costs were kept as low as possible but the charity reported a loss in the year of £3,368. This was easily absorbed by available cash reserves and the charity remains well placed to continue to provide sporting events for at least the next two years.

TAR

March 2012

Section E Financial review

Brief statement of the It is the policy of the charity wherever possible to try and close each charity’s policy on reserves financial year with sufficient reserves to fund the following years event(s). There are no restrictions on the funds and the purpose to which they can be used to service the objectives of the charity.

Details of any funds materially in deficit

No funds are in deficit.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

This year the charity relied more heavily on registration fees as donations from local businesses and other charitable sources were unable to be secured due to insufficient time. This is something that organisers are looking into improving in the coming years.

All money raised is used to facilitate the charitable purposes of the charity and no trustees and / or members are remunerated for their services which are provided entirely voluntarily.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Whilst it is impossible to thank everyone who is involved in the organisation of the games, the Trustees would like to thank Seanio and Tesco for their continued support.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

TAR

March 2012

- Saddleworth Village Olympics Financial Summary Sheet For 2021 Final & Approved

		Notes
Opening Current A/C Balance	6,615 15,001
Opening Reserve A/C Balance
Opening Balance	21,616
In Year Income	5,127 8,495
In Year Expenditure
In Year Profit/Loss	(3,368)
Current A/C Balance	4,928 15,003
Reserve A/C Balance
Overall Current Balance	19,931
Income Not Received Overpayments Expenditure Not Yet Paid Reconcilliation	1,549 3,232
Reconciled Overall Balance	24,711

Check	0
Check #2	0

Income		Note	Expenditure
Donations
			Medals & trophies	2,964
Seanio's	400		Insurance	1,111
HSBC	500		Showmed	874
Tesco	500		Sundryitems for openinigceremony	67
			Saddleworth school	1,791
			Website fee	112
			Replacement batteryfor mobile speaker	36
			Delph band	50
			Saddleworthpool	361
			Trophies(LGFG)	35
			Engraving (SALS - 2019 & 2021)	70
			Smokegrenades	80
			Badminton umpires -	80
			Tennis umpires	80
			Tennis balls	30
			Swimminghats	224
Village T SHIRTS			T-shirts(LGFG shortfall)	179
			Netballs and bibs	76
			Rounders balls	12
			Trophy+ engraving+ stand	24
			Umpires / referees(Football, dodgeball, basketball)	240




Village Registrations (@£4.50 per Child)		No. registered	Total Expenditure	8,495
Greenfield 2019 shortfall	192	128
LGFG	540	120
Delph villagegames	527	117
Greenfield 2021	576	128
Uppermill	585	130
Dobcross	518	115
SASL	315	70
Diggle	473	105

		808


Interest on savings(reserve a/c)	2

Total Income	5,127

Printed on: 22/09/2022

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