## **Trustees' Annual Report for the period** Period start date Period end date **From** 01 01 2021 **To** 31 12 2021 ## Section A Reference and administration details **Charity name** Saddleworth Village Games **Other names charity is known by** Saddleworth Village Olympics (“SVO”) **Registered charity number (if any)** 1166942 **Charity's principal address** 8 Brookhill Close |
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8 Brookhill Close| |---|---| ||| |Diggle|| |Oldham|| |**Postcode**|**OL3 5NH**| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Adrian Green|Secretary/ Chair||| ||John Rollinson|Treasurer||| ||Jon Mayor|Co-Chair||| ||SandyMitchell|||| ||VickyBroadbent|||| ||Ian Sheppard|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Approved by members Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The organisers and members meet approximately 6 times a year to plan You **may choose** to include and coordinate each years event(s) with particular focus aimed at additional information, where ensuring: relevant, about: • The safety of events for both participants and spectators. • policies and procedures • Child welfare; and • adopted for the induction and Maximising participation via a policy of inclusiveness. training of trustees; Given how important child welfare is considered, a dedicated child welfare • the charity’s organisational officer is appointed. structure and any wider network with which the charity A team of local volunteers help members to carry out the running of the works; events. • relationship with any related parties; Further details may be found on the website at www.saddleworthvillageolympics.co.uk - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To promote for the benefit of the inhabitants of Saddleworth and the surrounding area the provision of activities for recreation or other leisure **Summary of the objects of the** time occupation for the public at large in the interests of social welfare **charity set out in its** and with the object of improving the condition of life of the said **governing document** inhabitants. **TAR** March **2012** 2 The organisation of sporting events in September each year for children aged between 7 and 16 years old. Events include: - Athletics - Tug-o-war - Hockey - Netball - Rounders - Tag-rugby - Dodgeball - Basketball **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Swimming - Badminton - Football - Cricket - Tennis Throughout the period of this report, Trustees have had regard to the guidance issued by the Charity Commission on public benefit at all of our meetings. ## **Additional details of objectives and activities (Optional information)** 100+ local community volunteers actively engaged in making the Games happen (coaching and competition). 1500+ hours of activity delivered through the Games by volunteers (coaching and competition) You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** After the disappointment of having to cancel the event in 2020 it was pleasing to get the games on in 2021. That said, due to the relatively late lifting of restrictions planning started much later than would normally be the case and income in particular suffered as a result because there wasn’t the usual amount of time to rally support from local businesses and sponsors. Costs were kept as low as possible but the charity reported a loss in the year of £3,368. This was easily absorbed by available cash reserves and the charity remains well placed to continue to provide sporting events for at least the next two years. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the** It is the policy of the charity wherever possible to try and close each **charity’s policy on reserves** financial year with sufficient reserves to fund the following years event(s). There are no restrictions on the funds and the purpose to which they can be used to service the objectives of the charity. **Details of any funds materially in deficit** No funds are in deficit. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; This year the charity relied more heavily on registration fees as donations from local businesses and other charitable sources were unable to be secured due to insufficient time. This is something that organisers are looking into improving in the coming years. All money raised is used to facilitate the charitable purposes of the charity and no trustees and / or members are remunerated for their services which are provided entirely voluntarily. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Whilst it is impossible to thank everyone who is involved in the organisation of the games, the Trustees would like to thank Seanio and Tesco for their continued support. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** **TAR** March **2012** 5 ## _**- Saddleworth Village Olympics Financial Summary Sheet For 2021 Final & Approved**_ |||**Notes**| |---|---|---| |**Opening Current A/C Balance**|6,615
15,001|| |**Opening Reserve A/C Balance**||| |**Opening Balance**|21,616|| |**In Year Income**|**5,127**
**8,495**|| |**In Year Expenditure**||| |**In Year Profit/Loss**|**(3,368)**|| |**Current A/C Balance**|4,928
15,003|| |**Reserve A/C Balance**||| |**Overall Current Balance**|**19,931**|| |**Income Not Received**
**Overpayments**
**Expenditure Not Yet Paid**
**Reconcilliation**|1,549
3,232|| |**Reconciled Overall Balance**|**24,711**|| |Check|0| |---|---| |Check #2|0| ||**Income**||**Note**||**Expenditure**||Notes| |---|---|---|---|---|---|---|---| ||**Donations**||||||| ||||||Medals & trophies|2,964|| ||Seanio's|400|||Insurance|1,111|| ||HSBC|500|||Showmed|874|| ||Tesco|500|||Sundryitems for openinigceremony|67|| ||||||Saddleworth school|1,791|| ||||||Website fee|112|| ||||||Replacement batteryfor mobile speaker|36|| ||||||Delph band|50|| ||||||Saddleworthpool|361|| ||||||Trophies(LGFG)|35|| ||||||Engraving (SALS - 2019 & 2021)|70|| ||||||Smokegrenades|80|| ||||||Badminton umpires -|80|| ||||||Tennis umpires|80|| ||||||Tennis balls|30|| ||||||Swimminghats|224|| ||**Village T SHIRTS**||||T-shirts(LGFG shortfall)|179|| ||||||Netballs and bibs|76|| ||||||Rounders balls|12|| ||||||Trophy+ engraving+ stand|24|| ||||||Umpires / referees(Football, dodgeball, basketball)|240|| ||||||||| ||||||||| ||||||||| ||||||||| ||**Village Registrations (@£4.50 per Child)**||No. registered||**Total Expenditure**|8,495|| ||Greenfield 2019 shortfall|192|128||||| ||LGFG|540|120||||| ||Delph villagegames|527|117||||| ||Greenfield 2021|576|128||||| ||Uppermill|585|130||||| ||Dobcross|518|115||||| ||SASL|315|70||||| ||Diggle|473|105||||| ||||||||| ||||808||||| ||||||||| ||||||||| ||Interest on savings(reserve a/c)|2|||||| ||||||||| ||**Total Income**|5,127|||||| **Printed on: 22/09/2022** Page 1 of 1