PHOENIXQ ARTS The Phoenix Theatre & Arts Centre Trustees, Annual Report & Statement of Accounts l April 2023/31 March 2024 Iijii. fcct Phoenix Arts Station Road, Bordon, Hampshire, GU35 OLR CIO Charity No. 1166858
Phoenix Arts 2023-24 Contents Page Adminislrative Informahon Primary Aims Management Stoffin9 Funding Bodies Chairman's Report Treasurer's Report A Footnote from the CEO 10 Health & Safety Task Force Report Appendices Appendix A Independent Examiner 5 Report 13 Independently Examined Accounts For the Year Ended 31 March 2024 14-22
Phoenlx Arts 2023-24 Administrative Information The Phoenix Theatre & Arts Centre is a CIO Regi51ered Charity (Number l 166858). The primary objectives, management and operation of the Association ore laid down in its Constitution, which is based on the Model Constitution recommended by the National Federation of Community Organisations (Community Malters . Trustees for the Period 1/4/2023 - 31 /3/2024 Davina Hudson Eric Clifford Jim Miles Brent Sigley Paul Edward5 Elaine Miles Maureen Reid NickTupper Sarah Bawtree David Cathright Forbes Grant Dawkins Cllr Penny Flux Cllrjames Fryer Cllr Lynn MalikofF-Johnston President Chair Vice-chair Treosurer Secretary Co-opted Co-opted Representative OF the Deadwater Valley Trust Repre5entulive of East Hampshire District Council Representative of Whitehill Town Council Reserve Representative of Whitehill Town Council Bankers: Lloyds TSB plc, 75 Castle Street, Farnham, Surrey, GU9 7LT Independent Examiner Michelle Wise, Wise Accountancy Service5 www.wiseaccountanc services.com
Phoenix Arts 2023-24 Creating Community Primary Aims The Objectives laid down in the Constitution are: lal Providing facilities to advance educalion and to provide Facilities in the interest of social welfare for recreotion and leisure-time occupotion Ibl To establish or to secure the establishment of a Community Arts Centre and b maintain and manage or to co-operate with any local authority in the maintenance and management of such o centre for the activities promoted by ihe Association and ils constituent bodies, without distinction of sex or of political, religious, or other opinions. The principal activities OF the charity reflect its objeclives in that they provide opporlunities For the wider public to have access to o voriety of arts based aclivitie5 and provide educationol programmes and learning through the arts to all ages and abilities. To achieve this The Phoenix Theolre & Art5 Centre: Offers a broad programme of drama, music and iheotre performanc8s, both professional and amateur, atthe theatre venue Provides a programme of art and drama aclivities for children and young people at the centre Delivers a programme of leorning opporhjnities in visual and performing arts For adults with learning disabilities Delivers an Adult Learning Programme in the creative arts in Whitehill & Bordon Provides workshops in fhe arts lo schools and community groups as one-off or longer- term projecls Offers artists studio space available for rent Offers conFerence / meeting room5 Provides rooms available to hire for band practises ond other rehearsals Is hoffle to an amoteur theatrical group, The Phoenix Players, in which members of the community participate to perForm plays at The Phoenix Theatre Management In accordance with its Constitution, the policy ond affairs of the Association are determined by the Council which meets monthly. The member5 of the Council are a150 the Charity Management Trustees. The Council consists of= The Officers of the A550ciation The representative5 appointed by the con5ti1uent bodies / section5 Representatives OF the full members One representative OF the junior members Up to four co-opted members Representatives from funding bodies 09e
Phoenix Arts 2023-24 Members of ihe Association are invited to nominate new Trustees when the notice of the AGM is issued. A CEO is oppointed by the Tru51ees lo manage the day to doy operation5 of the charity. To Facilitate effective operations, the CEO has delegated authority for operational motters such os artistic ond performance related aclivity policy, finance and 5taffi"ng. The parometer of the authority is laid OL)t by the Trust8es who review this as appropriate. Reseryes Policy charity has an obligalion to disburse money raised for its charitable objectives, without delay. However, oll organisations need a certain level of cash reserves to ensure their smooth day-to-day running. The Trustees Feel that it would be appropriate to build up o cash reserve of 20 - 25 /0 of the annual running costs lo cover operational requirements but are prepared to run the A550ciotion with a lower level of reserve5 in pursuance of our charitable objectives. Public Benefit The Charity Trustees understand the Charity Commissions guidance on public beneFit and in accordance with the objeclives of the organisation recognise that the charity operates primorily to provide public benefit in advancement of ihe arts and also ihrough the advancement of education and community developmenl. To facilitate this, work ihe charity maintains the fabric of a community arts centre in addition to providing art5 related activities within the community- Staffing The staFF For the year comprised the following: I x Full-time CEO I x Full-time Operations Coordinator I x Full_time Marketing OFFicer I x part-time Morketing Assistant I x full-time Theatre Technician I x part-time Cleaner Freelance, self-employed artists and actors are engaged to run workshops and to perform in productions under the Phoenix Arts umbrella Volunteer Bar Stoff Volunteer Fronl OF House Staff Volunteer Box OFfice Staff Volunteer Office Staff Volunteer Theatre Technicians Volunteers who distribule Marketing print locally
Phoenix Arts 2023-24 Funding Bodies Revenue funding has been received from". Art5 Council England Whitehill Town Council Project Funding ha5 been received From- East Hampshire District Councillors devolved budget Annual Report by the Chair of the Board of Trustees 2023-24 Looking back over the past e1ve months, I can report that Phoenix Arts ha5 had a good year; Of the utmosl importonce lo us, the first Annual Review of our partnership with Arts Council England at end OF Year l of our NPO funding was extremely positive, reflecting the excellent progre55 we have made. It has been a steep learning curve, and we ore working hard io conhnue to deliver on our various activities. We will return to ihis next year, to give a full report at the holaY stoge of what is now a four- year project with ACE. This month of July marks the start of the second and Final phase of the refurbishmenf of our building. Originally built as an Army School, it is now over l 00 year5 old and ha5 been a theatre and community arts centre For the past 40 years. Having stabili5ed ihe structure of the building and made a number of improvements to it during the first phase of the refurbishment, it was clear ihat in some respecls it still wasn't Fully Fit For public use. Therefore, under this second phase we are improving the physical occess to ihe building, with disabled entrances both front and back, and installing an internal lift to the first floor, so that the bu ild ing is Fully acce55ible for wheel-chair user5," also installing a ir conditioning in the theatre. We are a150 installing 34 solar panels on the south facing roof to generate our own electricity 05 well as improving the front Fascia OF the building and making other improvements internally. All this will enable us to continue our work os the driving force for arts and culture, not only in Whitehill & Bordon but also as the only Full-lime venue and arts organisahon in the whole of East Hampshire. Plans are under discussion regarding a second venue (a 200-300 seat enlertainment space) in the Me55 Holl of the old Sergeants, Mess building. This is adjacent to The Shed in the Town Square. It is important to emphasise ihat the existing Phoenix building will remain open ond continue as our base should we move up to another level of operation and run the new venue in partnership with the W.B.R.C. The phoenix Theatre & Arts Centre is a hugely popular community a55et, offering a wide ronge OF entertainment, including drama, music and ihealre performances as well as attrochng big name comedians ihroughoul the year. Importanl a5 that is, it is Fundamental io our existence thatr we are also seen 05 0 meeting place For all local people, coming together to take port in the various activities we offer, whether attending classes ond workshops, being ofFered ihe opporhjnity to be creative, promoting well_being or just having 0 5poce to meet up together. As well as our theotre performances we provide a range OF octivities for children and young odult5 With a programme of art, music, droma and dance. Our Youih Theatre include5 vorious groups For ages From 4 to 20. This gives opporlunities for like-minded young people to come together in supportive groups led by thgatre professiona15 to be creative and learn theatre making skills. We offer two opportunities for donce classes, h"r3tly Firebird Dance for 4 to 7 year-olds, with ihe aim OF developing confidence,
Phoenix Arts 2023-24 coordination and rhythm. Secondly, Street Nation 15 oimed al 4 to I l year-olds, and aims to create a dance community through the power OF movement. Through our partnership with Bockbeat Collective, there is on opportunity for young musicians to come together on Saturday mornings to develop their instrumental skills. Recently we gave the Petersfield Area Schools String Orchestra the opportunity lo play a concert at the venue, allowing th8m to present fheir work to a whole new audience. Additionally, we have just announced that we will run a youth-focused music festival called The Rising F8Stivalwith portners including Backbeat Collective, Y+ and the Whitehi1S & Bordon Community Trust. Ov@r many years we have gained widespread recognition for the work we do with adult3 Wlth learning disabilities, offering them a programme of learning opporhjnities in the visual and performing arts. Highlights are our Iwo classes in Drumming and Music & Movement. they also hove fun at our regular Friday morning relaxed Sensory Discos. We offer a wide range OF opportunities for adults to come and have fun as well os improving their fitne55 and wellbeing by offering classes such as Dance Fitness and the ever popular Donce Picnic. Importanily, there 15 always the chance lo take a moment to unwind and socialise over reFreshments afterward5. This Autumn our Dance Officer will be launching another new Dance Project aimed at proFes5ional dancers or those who are relurning to dance. We also offer o Pilates clas5. For many years we have provided workshops in the arts to schools and community groups in Hampshire, most recently through the work of our Outreach Consultant Sarah Burch. She has developed o new relationship with hvo schools in Alton Amery Hill and Eggars. We successfully delivered Four Domestic Abuse Workshops to Year 9 and l O students at Eggars at the end of June. Subsequently, the School sent us a message thonking "the Phoenix Arts team For providing such a quality experience for our students" In consultalion with the School we are developing Further i5sue- b05ed plays and workshops, firstly around the problem of Vaping, which we expect to offer early in 2025. We are also addressing wellbeing and mental health issues locally with our relaunched Turn My Camero On initiative with Oakmoor School providing direct reFerral for frheir SdentS. Our Activity Partners Y+ will utilise the Centr& as a safe space lo help and 5UPPOrt these referrals. Our workshop/meeting rooms ot the Phoenix are available for community use as well a5 hire for conferences, bond practices and other rehearsals. Following another successhjl Open Art Exhibition in our downstairs lounge thi5 Spring, a local artist, Christopher Cole, is currently showcasing an exhibition of over 60 pieces of his work under the title Light Elusive. Two groups that regular meet in the building are the ladies OF the Handmaidens, Craft Group and the Board Gamers. l am pleased to say thal the local Muslim community also meets in one of our rooms on a regular bas15. We are, of course, proud OF our own amateur dramatlcs group, The Phoenix Players, who stoge a wide range OF shows during ihe year, including plays, Musicals, comedies ond their ever-popular pantomime. I have no doubt that this extraordinary range OF activities provides reol social benefit to the local community, enhancing the quality of many people's lives. The Phoenix Boord of Trustees would like again to thank Andy Tree, the Leader OF Whitehill & Bordon Town Council, ond his fellow Councillors, For their continuing financial support, without which it would be impossible lor us to continue to run Phoenix Arts as we do. We ore always open to opportunities tro work in partnership wilh the Council, to assist them in delivering their goals for the local community. Ideally, this would be through the vehicle of a ihree yeor Service Level Agreement ISLAI which would remove our uncertointy over future levels of funding. This would give us the conFidence to achieve our oge
Phoenix Arts 2023-24 ambitious long-term largets for Phoenix Arts and its key role in the development of o vibrant arts scene in the town, including the existing Phoenix building, the Shed, and the proposed Mess Holl venue. We would also like to ihonk East Hampshire District Council for its continued support and assistance, especiolly For fully Funding the second phase of our rehJrbishment, the cost OF which is being met from the EHDC Section 106 fund, mode up From contribulions from local developers. In this, the detailed practical advice From Danielle Freedman-Brown, our EHDC consultant adviser has proved invaluable. We WOLSld a150 like to express our very real appreciation to our Phoenix Arts partner, James Child, and his team at the Whitehill & Bordon Regeneration Company For their continued invaluable support and other advice. Working with them as our partner, we are ambitious in our plans to work to develop the arts and wider cultural sector in Whitehill & Bordon as the key component and driving Force in the success of the development of ihe new town cenlre. The Board recognises the tremendous contribution that Rob Allerston, our C.E.O., provides ihrough his leadership and continued personal dedication- over the years this ha5 ensured the continuing success OF Phoenix Arts. On a personal note, it is particularly gratifying to me that over the years Rob and I have developed a very positive and 5upporlive working relationship. In many respects Rob ha5 had a chollenging and stre55hJl year, particularly at the end of 2023 when our Operations Director and Marketing Officer both left to further iheir careers, Followed a couple of months later by the departure of our Administrator. Although this provoked something of an issue for the organisation at the lime, l am delighied fo be able to inform you that ihis has all proved a bil of a silver lining. We have outsourced our accounls to a local accounting firTn and made hugely posltive appointments, wilh the arrival of Rachel Jackson os our brilliant new Operations Coordinator, Sally Mcllhone as our imaginahve new Marketing Officer and Amy Wheeler as her fast learning Marketing Assi5tanl. They have been joined by Sarah Burch as our Outreach Consultant, so we have moved forward very posilively and eFFectively as an organisation. Our Creative Venue Technicion Sam Cole comes to ihe end OF hi5 apprenticeship this month, and I would like to thank him on behalf of the Board for the hard work ond commilment he hos pul in over the last o years and wish him well in his FubJre coreer. He will be providing rnentoring for his successor Apprentice. Finally, I would like to thank Liz Blake, our Dance Officer, who makes a huge contribulion through her work with Dance Picnic ond activities for people with di5abilihes, as well as running several classes boih at The Phoenix and out in the community- It gives me great pleasure to tell you about Liz's other greot achievement this year,. this is her new play about Clarice Cliff, titled Sunshine on a Plate, aboul the legendary ceramics designer, who rose from very humble beginnings to become ihe hugely successful Art Director of a famous commercial firm, and whose Art Deco work is highly collectible today. Directed by Brenda Longman and developed under the Phoenix Arts UTnbrella, the first three performances sold out, here ot the Phoenix, in Petersfield and at the very pre5tlglOU5 Everyman Theatre in Cheltenham. All these venues are keen to put on further performances, such was the demand for tickets. With a Spring tour being planned for 2025 she has our hJll support ond best wishes for the future of thi5 brilliant work. As part of our New Writing Programme we hove three other plays currently in development, The Boo by Cavan Syrad, The Butterfly by Cloire Jackson and The Play's the Thing by local theatre group 440 Theatre. Our building is always busy and ihere is a real buzz about the place. The Board of Trustees would like to thank all our staff for their commihnent and ongoing contribution to the success of Phoenix Arts.
Phoenix Arts 2023-24 On a personal note, as Chair, I would like to thankthe members oFthe Board For their continued support to Rob and myself during the past year. All th8 members OF the Board have, in their diFFerent ways, contributed to the smooth running of our organisation, making po55ible the success of the Phoenix Arts venture, th8y are: Jim Miles: Deputy Chair IOrgani5ation and Management issues and Health & Safety) Brent Sigley: Treasurer Davina Hudson: Pre5ideni IHealth & Safety) NickTupper'. IHealth & SaFety ond in-house DIY) Elaine Miles- (Legal & Employment Issues Adviser) Paul Edwards.. (Minutes Secretary and Volunteer Coordinator) Maureen Reid: (Bar Manager and Special Event5 Or9aniser Sarah Bawtree: (Co-opted Trustee with responsibility for Safeguarding and Bar work, who provides invaluable supportto the work of our oFFicel. David Carhvright-Forbes Ico-opted Trustee, Business Advice) Gront Dawkins represents the Deadwoter Trust, which has offices in our building, and whose knowledge ond expert advice has been greatly appreciated during the preparation5 For the refurbishment of ihe building. Finally, on behalf of the Board and Members I would like to thank all those who volunteer, both al the Phoenix it5elF and in our work outside ihe building in any and every capacity on our behalf. They steward, sell tickets, staFF the bar and undertake anyFhing else we ask OF them. would particularly like to mention Susie, Ros, Bev, Sarah, Maureen ond Nick for their regular commitrnent, continuing to provide a very wonn welcome to all our patrons. It is that which Fully ju5tilies our reputation, which we always strive to maintain, as 'Hampshire's friendliest litHe Theatre,. The Phoenix is recognised by Arts Council England as a welcoming venue which 15 0 key and vital part of Hampshire s cultural life, in which they are pleased to invest. We have a strong track record of focilitaling creative opportunities for local artists, os well as a providing a wide-ranging progromme of live events. We have o proven track record of bringing the arts into the local community and giving creative opportunities to young people and disadvantaged groups. On behalf of the Board and staff, I pledge that we will continue our drive to deliver community-focused arts and entertainment in Whitehill & Bordon and continue our commitment to make the arts acce55ible to all - as we have done so successFully for so many years. Eric ClifFord: Chair of the Boord OF Trustees July 2024 Annual Report by the Treasurer for Year Ending 31 March 2024 The year has ended with o surplus of £15,531 cornpared io a105s of £21,404. However, part of the reason the improved position in the current year is attributable to the unspent Funds received from the Arts Council following our successful application for Funding. This Funding has been a great boost to The Phoenix not just From a Financial perspective but il also gives those involved a greater sense that the Phoenix has an optimistic future. The funding is £80,234 per year for 3 years, butthe Arts Council has recently announced Ihat this could be exlendoble to 4 years. The Phoenix received the full £80,234 For the
Phoenix Arts 2023-24 currenl year which largely explains why Incoming resources from other thon charitable activities has increased from £188,985 in 2023 10 £299,121 in 2024. Expenditure of £58,085 was spent in the year agoinst the Arts Council funding. The unspent residue £22,063 represented 27.5 /0 of the Funding provided. Ideally the Arts Council would like tro se8 the residue ofter expenditure For the year lo be as close as possible to 15 /., however they do occept that as this 15 the first year of funding there is inevitably some settling down as to which projects can be undertaken and when. In spite OF the underspend o number of differenl projects have been undertaken such as Talking Together, New Writing Programme, Turn My Comera On, Widening Participation Schem8, New Music and Dance. The funding has also enabled us to employ on Operalions Coordinotor, Rachel Jockson who is managing many different responsibilities extremely well. As mentioned above our grant income increased significantly with the Arts Council funding. The Whitehill Town Council funding increased in 2024 over 2023, although sadly this appears not to be the case in the new financial year. Pleasingly Funds raised other octivities as shown in Note 2 OF the account5 have all almost without excéption increased. The only exceplion in fact being Sponsorship. Bar takings rose 51gnificanly to £30,293 from £16,551 in 2023. Thi5 15 an impressive increase in one year. In relation lo the bar o new computerised sales and stock system has been installed which following some inevitable glitches ern5 to be performing as advertised. On fhe expendilure side the direct costs related to the earning of the income above has increased but in line with the increase in income. Overhead cosls have been stable, although salaries did increase to £102,168 from £96,503 partly due to the recruitment of new stafF members to replace those leaving. The obvious and perturbing cost to the Phoenix is the Bad debt write-off. This arose after o review OF omounls owed to the Phoenix following the deporture of the admini5tralor. There were Several balances going back to 2017 which had not been paid by customers and nol chased up. These balances were deemed to be too old and without sufficient documentary evidence unlikely to be collectable. l am pleased to say Rachel is monitoring slow payers and reminding them OF their responsibility to pay the amounts due going forward. As o result OF this write-off the amount called debtors in the balance sheet has fallen lo £20,457 From £31.340 in 2023. Much of this Fall 15 attributed to the bad debt write-ofF. Strock levels have increased to £1,833 from £688 in the previous year, this will be due to the increased activity in the bar. Monitoring stock levels has also become easier because the new computerised bar system known 05 Square keeps account of stock levels conlinuously. Our cash position has improved over the previous year due in part to ihe Arts Council funding but also due to the increased economic activity- Cash ot 31 March 2024 stood at £67,51 I compared to £47,808 at 31 March 2023. Creditors, that is the arnount we owe others h05 decreased to £17,897 from £21,079 which means we are not over burdened with liabilities. During the financial year in addition to introducing Square we have implemented a new ge
Phoenix Arts 2023-24 accounting system called Xero. This replaced our pervious system called Sage. The new system is much user Friendly and outomated. It also helped us more readily idenhfy the bad debis mentioned above. With the departure of the Administrator we decided to outsource the bookkeeping functions on Xero to Mad about Bookkeeping. The quotation to do this work was approximolely £11,500 compared to the administrators salary of £22,000. We thought this orrangement was worth a triol and thus we went ahead with it but we are olso keeping the working relationship under review. As mony of you are aware the new works on the upgrades to the building enabled by the Sl 06 funding hos commenced. As the theatre will be c105ed for the nèxt Few months the ability of the Phoenix to maintain the fund earning levels for ihese months will be curtailed, so Funding levels will have lo be carefully manoged. On the other hand the future benefits ori5ing From the increased visibility and accessibility to the building it is anticipated will encourage oll within our community to lake part in our activities. Brenl Sigley: Treasurer July 2024 A Footnote from the CEO Thinking back to Monday 29 November 2010 and my first doy os Director of The Phoenix Theatre & Arts Centre, I gave myself 6 initial challenges. They were... l. Secure building lease from DIO 2. Identify Fvnding OPPOrtvnities and make opplicalions 3. Produce a 4-yeor Business Plon 4. Define the Artistic Direction ofthe Centre 5. Maximise all income streams 6. Marketing and oudience development Returning to those early targets it's good io see progress has been made against them all. However the world ha5 moved on and with a pandemic (mostly) behind us, confrontation5 Oll the global stoge and major concerns over global warming we can't stand still. I'll therefore be working with the team to reach our true potential and with their Skill and imagination give the community OF Whilehill & Bordon and those acr055 East Hampshire, a Centre to be proud of, where the imp055ible is possible and creativity 15 championed by all. Rob Allerston.. CEO July 2024
Phoenix Arts 2023-24 Annual Health & Safety Task Force Report The Health & SoFety Task Force has the following members: Rob Allerston (Chairl Rachel Jackson {Chairl From Jonuory 2024 Eric Clifford Jim Miles Davina Hudson NickTupper Sarah Bawtree The Health & Safety Task Force meet5 quarterfy. Based on the excellent foundations laid by Ted Wood, Linda Gouldsmith and David Birch, we have continued to review the scheduled inspections needed in the building and of the management Systems involved. A calendar programme OF tasks 15 reviewed at each meeting SO that all 05pects ol The Phoenix health and safety management system are regulorly checked For necessity. practicality and implementalion. Checks ore carried out by the Health and Safety T05k Force through walk-around inspections of the building, Ihe examination of documents, physical checks on lights, signs, fire alarms, extinguishers and first aid boxes etc. During ihe y8ar we carried over a simple 5yStem of quantih.ed risk assessment to sharpen Focus on those aspects OF activities and tasks which have the greatest potential to cause harm. The Health and Safety Task Force will now implement this system across all our audited activities. With major enhancement works on the building about to begin and a number of areas OF concern now re501ved, Ihe Health and Safety Task Force, along with the CEO / Operations Coordinator, will use this positive window to ensure health and safety monitoring is continuous and building wide. age
Phoenix Arts 2023-24 Appendix A Independently Examined Accounts for the Year Ended 31 March 2024 oge
Independent examinerfs report to the trustees of The Phoenlx Theatre & Arts Centre ('the Company,) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 MarGh 2024. Responsibilities and basis of report As the charity's trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies AGt 2006 ('the 20C6 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent exarnination, I report in respect of my examination of your charty's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. Independent examineVs SLment Since the Company's gross income exceeded £250.000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of the Chartered Institute of Management Accountants {CIMA), which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act., or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination; or 4. The accounts have not been ppared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102). I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report to enable a proper understanding of the aGcounts to be reached. Signed: miefielle Wile Name: Michelle Wise Chartered InstitLrte of Management Accountants Address.. 5 Wixen Drive, Aldershot. Hampshire. GU12 4FN Date.. 12th July 2024
The Phoenix Theatre & Arts Centre Registered CIO Charity No. 1166858 Annual Accounts for the year ended 31st March 2024 Statement of Financial Activities Unrestricted Restrictsd Funds Funds Total 2024 Total 2023 Incoming Resources (Note 2) Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from other chariLible activities Other incoming resources Total Incoming Resources 1,681 30,293 1,001 1,681 30,293 1,001 1,516 16,551 370 299,121 299,121 188,985 332,096 332,096 207.422 Resources Expended (Notes 3 - 5) Costs of generating funds Costs of generating voluntary income Fundraising trading costs Charitable activities Governance costs Total Resources Expended 9,758 306,627 180 316,565 9,758 306.627 180 316,565 6,707 222,020 100 228.827 Net incoming/(outgoing) resources Total funds brought foThYard Total funds transferred in 15,531 58,757 15,531 58,757 (21,404) 80.161 Total Funds Carn"ed Forward 74,288 74,288 58,757 The notes on pages 14-22 also fonn an integral part of fhese accounts
The Phoenix Theatre & Arts Centre Registered CIO Charity No. 1166858 Annual Accounts for the year ended 31st March 2024 Balance Sheet Unrestricted Restricted Funds Fun(ts Totsl 2024 Total 2023 Notes Fixed Assets Computer equipment 2.383 2,383 2,383 2,383 Current Assets Stock and work in progress Debtors Cash at bank & in hand Totsl CurrentAssets 1,833 20,457 67.511 89,801 1,833 20.457 67.511 89,801 31,340 47.808 79,836 Creditors: amounts falllng due vAthin on• year Net current assets/(liabilities) 17.897 71.905 17.897 71.905 21,079 58,757 Total assets less current liabilities 74,288 74,288 58.757 cdItorS. amounts fallin9 due after one year Net assets 74.288 74,288 58,757 Funds Of The Charity Unrestricted funds Restricted funds 74.288 74,288 58.757 Total Funds 74,288 74,288 58,757 The notes on pages 14- 22 also fom? an integralpart of th8s8 accounts Slgned on behalf of the trustees Print name Print name Lo. LJ. cE- Date of approval:
The Phoenix Theatre & Arts Centre Registered CIO Charity No. 1166858 Annual Accounts for the year ended 31st March 2024 Notes To The Accounts Note 1 Accounting Policies Basis of Accounting These Accounts have been prepared under the basis of historic cost in accordance with applicable accounting standards and follow recommendations in Accounting and Reporting by Charities: Statement of Recommended Practice (SORP 2005) and with the Charities Act 1993 Incomlng Resources Incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income, and the amount can be quantified with reasonable accuracy. Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Intangible Income Intangible income, which comprises donated services, is included in income at a valuation which is an estimate of the financial Cost borne by the donor where such a cost is quant"fiable and measurable. No income is recognised when there is no financial cost borne by a third paty. The value of any voluntary help received is not included in the accounts but is descnbed in the trustees. annual report. Resources Expended Resources expended are included in tt)e Ststement of Financial Activities on an accruals basis. stock Bar stock is stated at the lower of cost or net realisable value. Fund accounting Funds held by the charity are either: Unrestricted funds. These are funds which can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds. These a fvnds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
The Phoenix Theatre & Arts Centre Registered CIO Charity No. 1166858 Annual Accounts for the year ended 31st March 2024 Note 2 Analysis of incoming resources 2024 2023 Voluntary income Donations Barbados House Association Membership 1,463 218 1131 385 Total 1,681 1.516 Activities for generating funds Theatre bar takings Amazon.co.uk royalty payments 30,293 16,551 Total 30,293 16.551 Investment income COIF deposit fund income 1,001 370 Total 1,001 370 Incoming resources from charitable activities Grants: East Hampshire District Council - Arts C8ntre Hampshire County Council - Ctjlturn & ReQatIOn Fund Hampshire County Council - Cllr GrantAdam Carew Headley Parish Council - Arts Centre Just Giving- Arts Cent Whilehill Town Council - Arts Gentre Arts Council England Annington Homes HMRC Fudough Grant 20,475 81.148 18.490 7.500 Other activities: Arts workshops Phoenix Players Phoenix Theatre CompanylProduclions Arts projects Theatre Sponsorship Room Hire Olher Income- Sundries 22,544 4,593 28,522 5,839 64,344 48,412 85,019 61,450 950 1,125 19,488 18,680 560 60 Totsl 299.121 188985 Restrictsd Funds:
The Phoenix Theatre & Arts Centre Registered CIO Charity No. 1166858 Annual Accounts for the year ended 31st March 2024 Note 3 Analysis of resources expended 2024 2023 Fundraising tradlng costs Cost of Bar sales 9,758 6.707 Total 9,758 8.707 Charitable actlvlties Arts Workshops Phoenix Players Room Hire Arts Projects Theatre Premises Costs Staff Costs Consultant costs Office Costs Marketing Interest expense Writeoff of Bad debts 58,085 1,549 717 16,665 69.659 7,249 102,168 4.563 28,782 2,728 383 14.079 Total 306,627 11,350 3.279 752 11,377 57,408 6,050 96,503 32,495 2,501 306 222,020 Govemance Costs Independent eMInation fee 180 100 Total 180 100 Restrlcted Funds Total
The Phoenix Theatre & Arts Centre Registered CIO Charity No. 1166858 Annual Accounts for the year ended 31st March 2024 Note 4 Trustse Expenses 2024 2023 Number of trustees who wefe paid expenses Note 5 Paid Employees 5.1 Staff Costs 2024 2023 Gross wages, salaries and benefits In kind Employerfs National Insurance costs 98,771 3,397 81,560 2,457 Total Staff Costs 102,168 84,017 5.2 Average number of full-time equivalent employees in the year 2024 2023 Part of the charity in which th8 Employees work Fundraising Charitable activities Other Total
The Phoenix Theatre & Arts Centre Registered CIO Charity No. 1166858 Annual Accounts for the year ended 31st March 2024 Note 6 Fixed Assets Computer Equlpment Cost Opening balance 1 April 2023 Additlons Closing balance 31 March 2024 5,726 2,383 8,109 Depreciation Opening balance 1 April 2023 Depreciation Closing balance 31 March 2024 5.726 5,726 Carrying amount 31 March 2024 Carying amount 31 March 2023 2,383 Note 7 Debtors and Prepayments Amounts Falling due wlthln one year Analysls of debtors 2024 2023 Trade deblors Prepayments and Accrued income Other debtors 18,600 82 1,775 20,457 16,479 101 Total 16,580 Note 8 Creditors and Accruals Amounts Falling due wlthln one year Analysis of Creditors 2024 2023 Trade credltors Other taxes and Social security costs Accruals and Defeed income Advanced sales and other deferred Income Unexpended grants - Arts Councll Unexpended grants - East Hampshire District council-maeting role Gontribution Unexpended grants - East Hampshire Distrlct Council-Marf(8ting rol8 contribution Accred examiners fees 15.971 12,720 1,746 12.873 180 17,897 300 25,893 Totsl
The Phoenix Theatre & Arts Centre Registered CIO Charity No. 11668S8 Annual Accounts for the year ended 31st March 2024 Note 9 Restricted Funds 8.1 Funds Held None Note 10 Movement of Funds Fund balances brought Incoming Outgoing forward resources resources Transfer from another fund Fund Galns & balances Losses carried forward £ 74,288 Fund name Unrestricted Funds Restricted Funds 58.757 332,096 316,565 Total Funds 58,757 332,096 316,565 74,288
The Phoenix Theatre & Arts Centre Registered CIO Charity No. 1166858 Annual AGcounts for the year ended 31st March 2024 Note11 Corporatlon TaXaOn The charity is exempt from tax on income and gains falliNJ within section 505 of the Taxes act 1988 or section 252 of th8 Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. Note 12 Transactlons With Related Parties 12.1 Remuneration and benefits No remuneration or any other benefits were paid to a tnjstee or other related parties by the chartty this financial year (2024) or in the previous financial year (2023). 12.2 Loans Amount Owlng Name of trust88 or connected Legal Authorlty 2024 £ 2023 Due to trustees and related partles Due from trustees and related parties None None None None 12.3 Other transaction{s) wlth trustees and related partie5 Name of trustee or related pa Relationshlp to charity Description of the transaction None 2024 £ 2023 None None None None