PHOENIXQ
ARTS
The Phoenix Theatre & Arts Centre
Trustees, Annual Report & Statement of Accounts
l April 2023/31 March 2024
Iijii.
fcct
Phoenix Arts
Station Road, Bordon, Hampshire, GU35 OLR
CIO Charity No. 1166858

Phoenix Arts 2023-24
Contents
Page
Adminislrative Informahon
Primary Aims
Management
Stoffin9
Funding Bodies
Chairman's Report
Treasurer's Report
A Footnote from the CEO
10
Health & Safety Task Force Report
Appendices
Appendix A
Independent Examiner 5 Report
13
Independently Examined Accounts For the Year Ended 31 March 2024
14-22

Phoenlx Arts 2023-24
Administrative Information
The Phoenix Theatre & Arts Centre is a CIO Regi51ered Charity (Number l 166858). The primary
objectives, management and operation of the Association ore laid down in its Constitution, which is
based on the Model Constitution recommended by the National Federation of Community
Organisations (Community Malters .
Trustees for the Period 1/4/2023 - 31 /3/2024
Davina Hudson
Eric Clifford
Jim Miles
Brent Sigley
Paul Edward5
Elaine Miles
Maureen Reid
NickTupper
Sarah Bawtree
David Cathright Forbes
Grant Dawkins
Cllr Penny Flux
Cllrjames Fryer
Cllr Lynn MalikofF-Johnston
President
Chair
Vice-chair
Treosurer
Secretary
Co-opted
Co-opted
Representative OF the Deadwater Valley Trust
Repre5entulive of East Hampshire District Council
Representative of Whitehill Town Council
Reserve Representative of Whitehill Town Council
Bankers:
Lloyds TSB plc, 75 Castle Street, Farnham, Surrey, GU9 7LT
Independent Examiner
Michelle Wise, Wise Accountancy Service5 www.wiseaccountanc
services.com

Phoenix Arts 2023-24
Creating Community
Primary Aims
The Objectives laid down in the Constitution are:
lal Providing facilities to advance educalion and to provide Facilities in the interest of social
welfare for recreotion and leisure-time occupotion
Ibl To establish or to secure the establishment of a Community Arts Centre and b maintain and
manage or to co-operate with any local authority in the maintenance and management of
such o centre for the activities promoted by ihe Association and ils constituent bodies,
without distinction of sex or of political, religious, or other opinions.
The principal activities OF the charity reflect its objeclives in that they provide opporlunities For the wider
public to have access to o voriety of arts based aclivitie5 and provide educationol programmes and
learning through the arts to all ages and abilities. To achieve this The Phoenix Theolre & Art5 Centre:
Offers a broad programme of drama, music and iheotre performanc8s, both
professional and amateur, atthe theatre venue
Provides a programme of art and drama aclivities for children and young people at the
centre
Delivers a programme of leorning opporhjnities in visual and performing arts For adults
with learning disabilities
Delivers an Adult Learning Programme in the creative arts in Whitehill & Bordon
Provides workshops in fhe arts lo schools and community groups as one-off or longer-
term projecls
Offers artists studio space available for rent
Offers conFerence / meeting room5
Provides rooms available to hire for band practises ond other rehearsals
Is hoffle to an amoteur theatrical group, The Phoenix Players, in which members of the
community participate to perForm plays at The Phoenix Theatre
Management
In accordance with its Constitution, the policy ond affairs of the Association are determined by the
Council which meets monthly. The member5 of the Council are a150 the Charity Management Trustees.
The Council consists of=
The Officers of the A550ciation
The representative5 appointed by the con5ti1uent bodies / section5
Representatives OF the full members
One representative OF the junior members
Up to four co-opted members
Representatives from funding bodies
09e

Phoenix Arts 2023-24
Members of ihe Association are invited to nominate new Trustees when the notice of the AGM is issued.
A CEO is oppointed by the Tru51ees lo manage the day to doy operation5 of the charity. To Facilitate
effective operations, the CEO has delegated authority for operational motters such os artistic ond
performance related aclivity policy, finance and 5taffi"ng. The parometer of the authority is laid OL)t by
the Trust8es who review this as appropriate.
Reseryes Policy
charity has an obligalion to disburse money raised for its charitable objectives, without delay.
However, oll organisations need a certain level of cash reserves to ensure their smooth day-to-day
running. The Trustees Feel that it would be appropriate to build up o cash reserve of 20 - 25 /0 of the
annual running costs lo cover operational requirements but are prepared to run the A550ciotion with a
lower level of reserve5 in pursuance of our charitable objectives.
Public Benefit
The Charity Trustees understand the Charity Commissions guidance on public beneFit and in accordance
with the objeclives of the organisation recognise that the charity operates primorily to provide public
benefit in advancement of ihe arts and also ihrough the advancement of education and community
developmenl. To facilitate this, work ihe charity maintains the fabric of a community arts centre in
addition to providing art5 related activities within the community-
Staffing
The staFF For the year comprised the following:
I x Full-time CEO
I x Full-time Operations Coordinator
I x Full_time Marketing OFFicer
I x part-time Morketing Assistant
I x full-time Theatre Technician
I x part-time Cleaner
Freelance, self-employed artists and actors are engaged to run workshops and to perform in
productions under the Phoenix Arts umbrella
Volunteer Bar Stoff
Volunteer Fronl OF House Staff
Volunteer Box OFfice Staff
Volunteer Office Staff
Volunteer Theatre Technicians
Volunteers who distribule Marketing print locally

Phoenix Arts 2023-24
Funding Bodies
Revenue funding has been received from".
Art5 Council England
Whitehill Town Council
Project Funding ha5 been received From-
East Hampshire District Councillors devolved budget
Annual Report by the Chair of the Board of Trustees 2023-24
Looking back over the past ￿e1ve months, I can report that Phoenix Arts ha5 had a good year; Of the
utmosl importonce lo us, the first Annual Review of our partnership with Arts Council England at end OF
Year l of our NPO funding was extremely positive, reflecting the excellent progre55 we have made. It
has been a steep learning curve, and we ore working hard io conhnue to deliver on our various
activities. We will return to ihis next year, to give a full report at the hol￿aY stoge of what is now a four-
year project with ACE.
This month of July marks the start of the second and Final phase of the refurbishmenf of our building.
Originally built as an Army School, it is now over l 00 year5 old and ha5 been a theatre and community
arts centre For the past 40 years. Having stabili5ed ihe structure of the building and made a number of
improvements to it during the first phase of the refurbishment, it was clear ihat in some respecls it still
wasn't Fully Fit For public use. Therefore, under this second phase we are improving the physical occess
to ihe building, with disabled entrances both front and back, and installing an internal lift to the first
floor, so that the bu ild ing is Fully acce55ible for wheel-chair user5," also installing a ir conditioning in the
theatre. We are a150 installing 34 solar panels on the south facing roof to generate our own electricity
05 well as improving the front Fascia OF the building and making other improvements internally. All this
will enable us to continue our work os the driving force for arts and culture, not only in Whitehill &
Bordon but also as the only Full-lime venue and arts organisahon in the whole of East Hampshire.
Plans are under discussion regarding a second venue (a 200-300 seat enlertainment space) in the
Me55 Holl of the old Sergeants, Mess building. This is adjacent to The Shed in the Town Square. It is
important to emphasise ihat the existing Phoenix building will remain open ond continue as our base
should we move up to another level of operation and run the new venue in partnership with the
W.B.R.C.
The phoenix Theatre & Arts Centre is a hugely popular community a55et, offering a wide ronge OF
entertainment, including drama, music and ihealre performances as well as attrochng big name
comedians ihroughoul the year. Importanl a5 that is, it is Fundamental io our existence thatr we are also
seen 05 0 meeting place For all local people, coming together to take port in the various activities we
offer, whether attending classes ond workshops, being ofFered ihe opporhjnity to be creative, promoting
well_being or just having 0 5poce to meet up together.
As well as our theotre performances we provide a range OF octivities for children and young odult5 With
a programme of art, music, droma and dance. Our Youih Theatre include5 vorious groups For ages From
4 to 20. This gives opporlunities for like-minded young people to come together in supportive groups
led by thgatre professiona15 to be creative and learn theatre making skills. We offer two opportunities
for donce classes, h"r3tly Firebird Dance for 4 to 7 year-olds, with ihe aim OF developing confidence,

Phoenix Arts 2023-24
coordination and rhythm. Secondly, Street Nation 15 oimed al 4 to I l year-olds, and aims to create a
dance community through the power OF movement.
Through our partnership with Bockbeat Collective, there is on opportunity for young musicians to come
together on Saturday mornings to develop their instrumental skills. Recently we gave the Petersfield Area
Schools String Orchestra the opportunity lo play a concert at the venue, allowing th8m to present fheir
work to a whole new audience. Additionally, we have just announced that we will run a youth-focused
music festival called The Rising F8Stivalwith portners including Backbeat Collective, Y+ and the Whitehi1S
& Bordon Community Trust.
Ov@r many years we have gained widespread recognition for the work we do with adult3 Wlth learning
disabilities, offering them a programme of learning opporhjnities in the visual and performing arts.
Highlights are our Iwo classes in Drumming and Music & Movement. they also hove fun at our regular
Friday morning relaxed Sensory Discos.
We offer a wide range OF opportunities for adults to come and have fun as well os improving their fitne55
and wellbeing by offering classes such as Dance Fitness and the ever popular Donce Picnic.
Importanily, there 15 always the chance lo take a moment to unwind and socialise over reFreshments
afterward5. This Autumn our Dance Officer will be launching another new Dance Project aimed at
proFes5ional dancers or those who are relurning to dance. We also offer o Pilates clas5.
For many years we have provided workshops in the arts to schools and community groups in
Hampshire, most recently through the work of our Outreach Consultant Sarah Burch. She has
developed o new relationship with hvo schools in Alton
Amery Hill and Eggars. We successfully
delivered Four Domestic Abuse Workshops to Year 9 and l O students at Eggars at the end of June.
Subsequently, the School sent us a message thonking "the Phoenix Arts team For providing such a
quality experience for our students" In consultalion with the School we are developing Further i5sue-
b05ed plays and workshops, firstly around the problem of Vaping, which we expect to offer early in
2025. We are also addressing wellbeing and mental health issues locally with our relaunched Turn My
Camero On initiative with Oakmoor School providing direct reFerral for frheir S￿dentS. Our Activity
Partners Y+ will utilise the Centr& as a safe space lo help and 5UPPOrt these referrals.
Our workshop/meeting rooms ot the Phoenix are available for community use as well a5 hire for
conferences, bond practices and other rehearsals. Following another successhjl Open Art Exhibition in
our downstairs lounge thi5 Spring, a local artist, Christopher Cole, is currently showcasing an exhibition
of over 60 pieces of his work under the title Light Elusive. Two groups that regular meet in the building
are the ladies OF the Handmaidens, Craft Group and the Board Gamers. l am pleased to say thal the
local Muslim community also meets in one of our rooms on a regular bas15.
We are, of course, proud OF our own amateur dramatlcs group, The Phoenix Players, who stoge a wide
range OF shows during ihe year, including plays, Musicals, comedies ond their ever-popular pantomime.
I have no doubt that this extraordinary range OF activities provides reol social benefit to the local
community, enhancing the quality of many people's lives.
The Phoenix Boord of Trustees would like again to thank Andy Tree, the Leader OF Whitehill & Bordon
Town Council, ond his fellow Councillors, For their continuing financial support, without which it would
be impossible lor us to continue to run Phoenix Arts as we do. We ore always open to opportunities tro
work in partnership wilh the Council, to assist them in delivering their goals for the local community.
Ideally, this would be through the vehicle of a ihree yeor Service Level Agreement ISLAI which would
remove our uncertointy over future levels of funding. This would give us the conFidence to achieve our
oge

Phoenix Arts 2023-24
ambitious long-term largets for Phoenix Arts and its key role in the development of o vibrant arts scene in
the town, including the existing Phoenix building, the Shed, and the proposed Mess Holl venue.
We would also like to ihonk East Hampshire District Council for its continued support and assistance,
especiolly For fully Funding the second phase of our rehJrbishment, the cost OF which is being met from
the EHDC Section 106 fund, mode up From contribulions from local developers. In this, the detailed
practical advice From Danielle Freedman-Brown, our EHDC consultant adviser has proved invaluable.
We WOLSld a150 like to express our very real appreciation to our Phoenix Arts partner, James Child, and
his team at the Whitehill & Bordon Regeneration Company For their continued invaluable support and
other advice. Working with them as our partner, we are ambitious in our plans to work to develop the
arts and wider cultural sector in Whitehill & Bordon as the key component and driving Force in the
success of the development of ihe new town cenlre.
The Board recognises the tremendous contribution that Rob Allerston, our C.E.O., provides ihrough his
leadership and continued personal dedication- over the years this ha5 ensured the continuing success OF
Phoenix Arts. On a personal note, it is particularly gratifying to me that over the years Rob and I have
developed a very positive and 5upporlive working relationship. In many respects Rob ha5 had a
chollenging and stre55hJl year, particularly at the end of 2023 when our Operations Director and
Marketing Officer both left to further iheir careers, Followed a couple of months later by the departure of
our Administrator.
Although this provoked something of an issue for the organisation at the lime, l am delighied fo be able
to inform you that ihis has all proved a bil of a silver lining. We have outsourced our accounls to a local
accounting firTn and made hugely posltive appointments, wilh the arrival of Rachel Jackson os our
brilliant new Operations Coordinator, Sally Mcllhone as our imaginahve new Marketing Officer and
Amy Wheeler as her fast learning Marketing Assi5tanl. They have been joined by Sarah Burch as our
Outreach Consultant, so we have moved forward very posilively and eFFectively as an organisation. Our
Creative Venue Technicion Sam Cole comes to ihe end OF hi5 apprenticeship this month, and I would
like to thank him on behalf of the Board for the hard work ond commilment he hos pul in over the last
o years and wish him well in his FubJre coreer. He will be providing rnentoring for his successor
Apprentice.
Finally, I would like to thank Liz Blake, our Dance Officer, who makes a huge contribulion through her
work with Dance Picnic ond activities for people with di5abilihes, as well as running several classes boih
at The Phoenix and out in the community- It gives me great pleasure to tell you about Liz's other greot
achievement this year,. this is her new play about Clarice Cliff, titled Sunshine on a Plate, aboul the
legendary ceramics designer, who rose from very humble beginnings to become ihe hugely successful
Art Director of a famous commercial firm, and whose Art Deco work is highly collectible today. Directed
by Brenda Longman and developed under the Phoenix Arts UTnbrella, the first three performances sold
out, here ot the Phoenix, in Petersfield and at the very pre5tlglOU5 Everyman Theatre in Cheltenham. All
these venues are keen to put on further performances, such was the demand for tickets. With a Spring
tour being planned for 2025 she has our hJll support ond best wishes for the future of thi5 brilliant work.
As part of our New Writing Programme we hove three other plays currently in development, The Boo
by Cavan Syrad, The Butterfly by Cloire Jackson and The Play's the Thing by local theatre group 440
Theatre.
Our building is always busy and ihere is a real buzz about the place. The Board of Trustees would like
to thank all our staff for their commihnent and ongoing contribution to the success of Phoenix Arts.

Phoenix Arts 2023-24
On a personal note, as Chair, I would like to thankthe members oFthe Board For their continued support
to Rob and myself during the past year. All th8 members OF the Board have, in their diFFerent ways,
contributed to the smooth running of our organisation, making po55ible the success of the Phoenix Arts
venture, th8y are:
Jim Miles: Deputy Chair IOrgani5ation and Management issues and Health & Safety)
Brent Sigley: Treasurer
Davina Hudson: Pre5ideni IHealth & Safety)
NickTupper'. IHealth & SaFety ond in-house DIY)
Elaine Miles- (Legal & Employment Issues Adviser)
Paul Edwards.. (Minutes Secretary and Volunteer Coordinator)
Maureen Reid: (Bar Manager and Special Event5 Or9aniser
Sarah Bawtree: (Co-opted Trustee with responsibility for Safeguarding and Bar work, who provides
invaluable supportto the work of our oFFicel.
David Carhvright-Forbes Ico-opted Trustee, Business Advice)
Gront Dawkins represents the Deadwoter Trust, which has offices in our building, and whose
knowledge ond expert advice has been greatly appreciated during the preparation5 For the
refurbishment of ihe building.
Finally, on behalf of the Board and Members I would like to thank all those who volunteer, both al the
Phoenix it5elF and in our work outside ihe building in any and every capacity on our behalf. They
steward, sell tickets, staFF the bar and undertake anyFhing else we ask OF them.
would particularly like to mention Susie, Ros, Bev, Sarah, Maureen ond Nick for their regular
commitrnent, continuing to provide a very wonn welcome to all our patrons. It is that which Fully ju5tilies
our reputation, which we always strive to maintain, as 'Hampshire's friendliest litHe Theatre,.
The Phoenix is recognised by Arts Council England as a welcoming venue which 15 0 key and vital part
of Hampshire s cultural life, in which they are pleased to invest. We have a strong track record of
focilitaling creative opportunities for local artists, os well as a providing a wide-ranging progromme of
live events. We have o proven track record of bringing the arts into the local community and giving
creative opportunities to young people and disadvantaged groups.
On behalf of the Board and staff, I pledge that we will continue our drive to deliver community-focused
arts and entertainment in Whitehill & Bordon and continue our commitment to make the arts acce55ible
to all - as we have done so successFully for so many years.
Eric ClifFord: Chair of the Boord OF Trustees
July 2024
Annual Report by the Treasurer for Year Ending 31 March 2024
The year has ended with o surplus of £15,531 cornpared io a105s of £21,404. However,
part of the reason the improved position in the current year is attributable to the unspent
Funds received from the Arts Council following our successful application for Funding.
This Funding has been a great boost to The Phoenix not just From a Financial perspective
but il also gives those involved a greater sense that the Phoenix has an optimistic future.
The funding is £80,234 per year for 3 years, butthe Arts Council has recently announced
Ihat this could be exlendoble to 4 years. The Phoenix received the full £80,234 For the

Phoenix Arts 2023-24
currenl year which largely explains why Incoming resources from other thon charitable
activities has increased from £188,985 in 2023 10 £299,121 in 2024.
Expenditure of £58,085 was spent in the year agoinst the Arts Council funding. The
unspent residue £22,063 represented 27.5 /0 of the Funding provided. Ideally the
Arts Council would like tro se8 the residue ofter expenditure For the year lo be as close
as possible to 15 /., however they do occept that as this 15 the first year of funding there
is inevitably some settling down as to which projects can be undertaken and when.
In spite OF the underspend o number of differenl projects have been undertaken such as
Talking Together, New Writing Programme, Turn My Comera On, Widening Participation
Schem8, New Music and Dance. The funding has also enabled us to employ on
Operalions Coordinotor, Rachel Jockson who is managing many different responsibilities
extremely well.
As mentioned above our grant income increased significantly with the Arts Council funding.
The Whitehill Town Council funding increased in 2024 over 2023, although sadly this
appears not to be the case in the new financial year. Pleasingly Funds raised other octivities
as shown in Note 2 OF the account5 have all almost without excéption increased. The only
exceplion in fact being Sponsorship.
Bar takings rose 51gnificanly to £30,293 from £16,551 in 2023. Thi5 15 an impressive
increase in one year. In relation lo the bar o new computerised sales and stock system has
been installed which following some inevitable glitches ￿ern5 to be performing as advertised.
On fhe expendilure side the direct costs related to the earning of the income above has
increased but in line with the increase in income.
Overhead cosls have been stable, although salaries did increase to £102,168 from £96,503
partly due to the recruitment of new stafF members to replace those leaving.
The obvious and perturbing cost to the Phoenix is the Bad debt write-off. This arose after o
review OF omounls owed to the Phoenix following the deporture of the admini5tralor. There
were Several balances going back to 2017 which had not been paid by customers and nol
chased up. These balances were deemed to be too old and without sufficient documentary
evidence unlikely to be collectable.
l am pleased to say Rachel is monitoring slow payers and reminding them OF their
responsibility to pay the amounts due going forward.
As o result OF this write-off the amount called debtors in the balance sheet has fallen lo
£20,457 From £31.340 in 2023. Much of this Fall 15 attributed to the bad debt write-ofF.
Strock levels have increased to £1,833 from £688 in the previous year, this will be due to the
increased activity in the bar. Monitoring stock levels has also become easier because the
new computerised bar system known 05 Square keeps account of stock levels conlinuously.
Our cash position has improved over the previous year due in part to ihe Arts Council
funding but also due to the increased economic activity- Cash ot 31 March 2024 stood at
£67,51 I compared to £47,808 at 31 March 2023.
Creditors, that is the arnount we owe others h05 decreased to £17,897 from £21,079 which
means we are not over burdened with liabilities.
During the financial year in addition to introducing Square we have implemented a new
ge

Phoenix Arts 2023-24
accounting system called Xero. This replaced our pervious system called Sage. The new
system is much user Friendly and outomated. It also helped us more readily idenhfy the
bad debis mentioned above.
With the departure of the Administrator we decided to outsource the bookkeeping functions
on Xero to Mad about Bookkeeping. The quotation to do this work was approximolely
£11,500 compared to the administrators salary of £22,000. We thought this orrangement
was worth a triol and thus we went ahead with it but we are olso keeping the working
relationship under review. As mony of you are aware the new works on the upgrades
to the building enabled by the Sl 06 funding hos commenced. As the theatre will be c105ed
for the nèxt Few months the ability of the Phoenix to maintain the fund earning levels for ihese
months will be curtailed, so Funding levels will have lo be carefully manoged.
On the other hand the future benefits ori5ing From the increased visibility and accessibility
to the building it is anticipated will encourage oll within our community to lake part in our
activities.
Brenl Sigley: Treasurer
July 2024
A Footnote from the CEO
Thinking back to Monday 29 November 2010 and my first doy os Director of The Phoenix Theatre &
Arts Centre, I gave myself 6 initial challenges. They were...
l. Secure building lease from DIO
2. Identify Fvnding OPPOrtvnities and make opplicalions
3. Produce a 4-yeor Business Plon
4. Define the Artistic Direction ofthe Centre
5. Maximise all income streams
6. Marketing and oudience development
Returning to those early targets it's good io see progress has been made against them all. However the
world ha5 moved on and with a pandemic (mostly) behind us, confrontation5 Oll the global stoge and
major concerns over global warming we can't stand still. I'll therefore be working with the team to reach
our true potential and with their Skill and imagination give the community OF Whilehill & Bordon and
those acr055 East Hampshire, a Centre to be proud of, where the imp055ible is possible and creativity 15
championed by all.
Rob Allerston.. CEO
July 2024

Phoenix Arts 2023-24
Annual Health & Safety Task Force Report
The Health & SoFety Task Force has the following members:
Rob Allerston (Chairl
Rachel Jackson {Chairl From Jonuory 2024
Eric Clifford
Jim Miles
Davina Hudson
NickTupper
Sarah Bawtree
The Health & Safety Task Force meet5 quarterfy.
Based on the excellent foundations laid by Ted Wood, Linda Gouldsmith and David Birch, we have
continued to review the scheduled inspections needed in the building and of the management Systems
involved.
A calendar programme OF tasks 15 reviewed at each meeting SO that all 05pects ol The Phoenix health
and safety management system are regulorly checked For necessity. practicality and implementalion.
Checks ore carried out by the Health and Safety T05k Force through walk-around inspections of the
building, Ihe examination of documents, physical checks on lights, signs, fire alarms, extinguishers and
first aid boxes etc.
During ihe y8ar we carried over a simple 5yStem of quantih.ed risk assessment to sharpen Focus on those
aspects OF activities and tasks which have the greatest potential to cause harm. The Health and Safety
Task Force will now implement this system across all our audited activities.
With major enhancement works on the building about to begin and a number of areas OF concern now
re501ved, Ihe Health and Safety Task Force, along with the CEO / Operations Coordinator, will use this
positive window to ensure health and safety monitoring is continuous and building wide.
age

Phoenix Arts 2023-24
Appendix A
Independently Examined Accounts for the Year
Ended 31 March 2024
oge

Independent examinerfs report to the trustees of The Phoenlx Theatre & Arts Centre
('the Company,)
I report to the charity trustees on my examination of the accounts of the Company for the
year ended 31 MarGh 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and its directors for the purposes of company law)
you are responsible for the preparation of the accounts in accordance with the requirements
of the Companies AGt 2006 ('the 20C6 Act,).
Having satisfied myself that the accounts of the Company are not required to be audited
under Part 16 of the 2006 Act and are eligible for independent exarnination, I report in
respect of my examination of your charty's accounts as carried out under section 145 of the
Charities Act 2011 ('the 2011 Act,). In carying out my examination I have followed the
Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examineVs SL￿ment
Since the Company's gross income exceeded £250.000 your examiner must be a member
of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake the
examination because l am a member of the Chartered Institute of Management Accountants
{CIMA), which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in
connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of
the 2006 Act., or
2. the accounts do not accord with those records. or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006
Act other than any requirement that the accounts give a 'true and fair view which is not a
matter considered as part of an independent examination; or
4. The accounts have not been p￿pared in accordance with the methods and principles of
the Statement of Recommended Practice for accounting and reporting by charities
[applicable to charities preparing their accounts in accordan￿ with the Financial Reporting
Standard applicable in the UK and Republic of Ireland {FRS 102).
I have no cOn￿mS and have come across no other matters in connection with the
examination to which attention should be drawn in this report to enable a proper
understanding of the aGcounts to be reached.
Signed: miefielle Wile
Name: Michelle Wise
Chartered InstitLrte of Management Accountants
Address.. 5 Wixen Drive, Aldershot. Hampshire. GU12 4FN
Date.. 12th July 2024

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual Accounts for the year ended 31st March 2024
Statement of Financial Activities
Unrestricted Restrictsd
Funds
Funds
Total
2024
Total
2023
Incoming Resources (Note 2)
Incoming resources from generated
funds
Voluntary income
Activities for generating funds
Investment income
Incoming resources from other
chariLible activities
Other incoming resources
Total Incoming Resources
1,681
30,293
1,001
1,681
30,293
1,001
1,516
16,551
370
299,121
299,121
188,985
332,096
332,096
207.422
Resources Expended (Notes 3 - 5)
Costs of generating funds
Costs of generating voluntary income
Fundraising trading costs
Charitable activities
Governance costs
Total Resources Expended
9,758
306,627
180
316,565
9,758
306.627
180
316,565
6,707
222,020
100
228.827
Net incoming/(outgoing) resources
Total funds brought foThYard
Total funds transferred in
15,531
58,757
15,531
58,757
(21,404)
80.161
Total Funds Carn"ed Forward
74,288
74,288
58,757
The notes on pages 14-22 also fonn an integral part of fhese accounts

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual Accounts for the year ended 31st March 2024
Balance Sheet
Unrestricted Restricted
Funds
Fun(ts
Totsl
2024
Total
2023
Notes
Fixed Assets
Computer equipment
2.383
2,383
2,383
2,383
Current Assets
Stock and work in progress
Debtors
Cash at bank & in hand
Totsl CurrentAssets
1,833
20,457
67.511
89,801
1,833
20.457
67.511
89,801
31,340
47.808
79,836
Creditors: amounts falllng due vAthin
on• year
Net current assets/(liabilities)
17.897
71.905
17.897
71.905
21,079
58,757
Total assets less current liabilities
74,288
74,288
58.757
c￿dItorS. amounts fallin9 due after
one year
Net assets
74.288
74,288
58,757
Funds Of The Charity
Unrestricted funds
Restricted funds
74.288
74,288
58.757
Total Funds
74,288
74,288
58,757
The notes on pages 14- 22 also fom? an integralpart of th8s8 accounts
Slgned on behalf of the trustees
Print name
Print name
Lo. LJ. c￿￿￿E-
Date of approval:

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual Accounts for the year ended 31st March 2024
Notes To The Accounts
Note 1
Accounting Policies
Basis of Accounting
These Accounts have been prepared under the basis of historic cost in accordance with applicable
accounting standards and follow recommendations in Accounting and Reporting by Charities: Statement of
Recommended Practice (SORP 2005) and with the Charities Act 1993
Incomlng Resources
Incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to
the income, and the amount can be quantified with reasonable accuracy.
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming
resources and related expenditure are reported gross in the SOFA
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually
realised.
Intangible Income
Intangible income, which comprises donated services, is included in income at a valuation which is an
estimate of the financial Cost borne by the donor where such a cost is quant"fiable and measurable. No
income is recognised when there is no financial cost borne by a third paty.
The value of any voluntary help received is not included in the accounts but is descnbed in the trustees.
annual report.
Resources Expended
Resources expended are included in tt)e Ststement of Financial Activities on an accruals basis.
stock
Bar stock is stated at the lower of cost or net realisable value.
Fund accounting
Funds held by the charity are either:
Unrestricted funds. These are funds which can be used in accordance with the charitable objectives at
the discretion of the trustees.
Restricted funds. These a￿ fvnds that can only be used for particular restricted purposes within the
objects of the charity. Restrictions arise when specified by the donor or when funds are raised for
particular restricted purposes.

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual Accounts for the year ended 31st March 2024
Note 2
Analysis of incoming resources
2024
2023
Voluntary income
Donations
Barbados House Association Membership
1,463
218
1131
385
Total
1,681
1.516
Activities for generating funds
Theatre bar takings
Amazon.co.uk royalty payments
30,293
16,551
Total
30,293
16.551
Investment income
COIF deposit fund income
1,001
370
Total
1,001
370
Incoming resources from
charitable activities
Grants:
East Hampshire District Council - Arts C8ntre
Hampshire County Council - Ctjlturn & ReQ￿atIOn Fund
Hampshire County Council - Cllr GrantAdam Carew
Headley Parish Council - Arts Centre
Just Giving- Arts Cent
Whilehill Town Council - Arts Gentre
Arts Council England
Annington Homes
HMRC Fudough Grant
20,475
81.148
18.490
7.500
Other activities:
Arts workshops
Phoenix Players
Phoenix Theatre CompanylProduclions
Arts projects
Theatre
Sponsorship
Room Hire
Olher Income- Sundries
22,544
4,593
28,522
5,839
64,344 48,412
85,019
61,450
950
1,125
19,488
18,680
560
60
Totsl 299.121 188985
Restrictsd Funds:

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual Accounts for the year ended 31st March 2024
Note 3
Analysis of resources expended
2024
2023
Fundraising tradlng costs
Cost of Bar sales
9,758
6.707
Total
9,758
8.707
Charitable actlvlties
Arts Workshops
Phoenix Players
Room Hire
Arts Projects
Theatre
Premises Costs
Staff Costs
Consultant costs
Office Costs
Marketing
Interest expense
Writeoff of Bad debts
58,085
1,549
717
16,665
69.659
7,249
102,168
4.563
28,782
2,728
383
14.079
Total 306,627
11,350
3.279
752
11,377
57,408
6,050
96,503
32,495
2,501
306
222,020
Govemance Costs
Independent e￿￿MInation fee
180
100
Total
180
100
Restrlcted Funds
Total

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual Accounts for the year ended 31st March 2024
Note 4
Trustse Expenses
2024
2023
Number of trustees who wefe paid expenses
Note 5
Paid Employees
5.1 Staff Costs
2024
2023
Gross wages, salaries and benefits In kind
Employerfs National Insurance costs
98,771
3,397
81,560
2,457
Total Staff Costs
102,168
84,017
5.2 Average number of full-time equivalent employees in the year
2024
2023
Part of the charity in which th8
Employees work
Fundraising
Charitable activities
Other
Total

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual Accounts for the year ended 31st March 2024
Note 6
Fixed Assets
Computer
Equlpment
Cost
Opening balance 1 April 2023
Additlons
Closing balance 31 March 2024
5,726
2,383
8,109
Depreciation
Opening balance 1 April 2023
Depreciation
Closing balance 31 March 2024
5.726
5,726
Carrying amount 31 March 2024
Carying amount 31 March 2023
2,383
Note 7
Debtors and Prepayments
Amounts Falling due wlthln one
year
Analysls of debtors
2024
2023
Trade deblors
Prepayments and Accrued income
Other debtors
18,600
82
1,775
20,457
16,479
101
Total
16,580
Note 8
Creditors and Accruals
Amounts Falling due wlthln one
year
Analysis of Creditors
2024
2023
Trade credltors
Other taxes and Social security costs
Accruals and Defe￿ed income
Advanced sales and other deferred Income
Unexpended grants - Arts Councll
Unexpended grants - East Hampshire District council-ma￿eting role Gontribution
Unexpended grants - East Hampshire Distrlct Council-Marf(8ting rol8 contribution
Accred examiners fees
15.971
12,720
1,746
12.873
180
17,897
300
25,893
Totsl

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 11668S8
Annual Accounts for the year ended 31st March 2024
Note 9
Restricted Funds
8.1 Funds Held
None
Note 10
Movement of Funds
Fund
balances
brought Incoming Outgoing
forward resources resources
Transfer
from
another
fund
Fund
Galns & balances
Losses carried
forward £
74,288
Fund name
Unrestricted Funds
Restricted Funds
58.757
332,096 316,565
Total Funds
58,757
332,096 316,565
74,288

The Phoenix Theatre & Arts Centre
Registered CIO Charity No. 1166858
Annual AGcounts for the year ended 31st March 2024
Note11
Corporatlon TaXa￿On
The charity is exempt from tax on income and gains falliNJ within section 505 of the Taxes act 1988 or
section 252 of th8 Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its
charitable objects.
Note 12
Transactlons With Related Parties
12.1 Remuneration and benefits
No remuneration or any other benefits were paid to a tnjstee or other related parties by the chartty this financial year
(2024) or in the previous financial year (2023).
12.2 Loans
Amount Owlng
Name of trust88 or
connected
Legal Authorlty
2024 £ 2023
Due to trustees and
related partles
Due from trustees and
related parties
None
None
None
None
12.3 Other transaction{s) wlth trustees and related partie5
Name of trustee or
related pa
Relationshlp to
charity
Description of the
transaction
None
2024 £ 2023
None
None
None
None