Trustees’ Annual Report for the period
From 01/04/2024 Period start date To 31/03/2025 Period end date
Charity name: British Gurkha Nepalese Association
Charity registration number:1166791
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1. Promoting social inclusion for the benefit by working with people who are socially excluded to relieve the needs of such people and assist them to integrate into society. 2. Relieving poverty among the socially and economically disadvantaged members of the community in the London Borough of Brent, in particular but not exclusively those from minority ethnic backgrounds, by sign posting them to the right donors as well as the provision of small grants of financial assistance where possible. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Promoting social inclusion, prevent people from becoming socially excluded and help them to integrate into society; BGNA has been successfully organising, running or taking part in a number of activities during this reporting period namely, Brighton beach trip, Nepali New Year event, Dashain/Tihar event, Community Project, Poppy Appeal campaign and RBL Remembrance Day Parade. During this reporting period, we BGNA collaborated with local authorities, CVS Brent, Gurkha Welfare Advice Centre, Royal British Legion (Wembley & Sudbury Branch), Air Training Corps, 78 (Wembley) Squadron, Barham Community Library, other voluntary organisations and local communities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | BGNA Trustees are responsible for the general control and management of the administration of the Association. Trustees meet to discuss about the Association’s business, ongoing projects and funding application periodically to ensure it is in line |
with the Association’s document and the Charity Commission’s guidance. BGNA trustees monitor its activities, and they deal with any issue as they arise. All newly appointed trustees and volunteers receive full induction as per BGNA handover/takeover procedures, which have been prepared in line with their post roles, and will be made aware of Guidance - CC3, PB1, PB2 & PB3 etc. The Association seeks advice from CVS Brent, local authorities, other charity organisations and relevant expertise/departments as and when needed. Trustees meet from time to time to discuss about BGNA businesses in order to allocate resources carefully and mitigate any risks.
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | The Association needs volunteers from time to time to assist with its activities. The volunteers are recruited and managed according to BGNA policy. Volunteers are not paid staff, but the Association covers their travel, food, and PPE expenses whilst volunteering. If volunteers are involved with children and vulnerable adults, then the DBS check on them will be carried out. |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | BGNA has had a productive year during the reporting period. The Association managed to conduct/participate (in) a number of different activities including external beach visits. Here is a list of activities that BGNA carried out in the last year: 1. Saturday, 20th April 2024 - Nepali New Year Celebrations at London Post Office sports Club Sudbury Hill, London. 2. Trustees’ meeting on 3rdMay 2024. 3. Meeting held for an outdoor event on 9thJune 2024. 4. Brighton Beach tour on 28thJuly 2024. 5. Trustees meeting on Zoom on 24th September 2024. 6. Dashain/Tihar celebration at Fairview Club, Wembley on 12thOctober 2024. 7. Zoom meeting on 18thOctober 2024 for Poppy Appeal. 8. Involved in Poppy Appeal campaign between 26thOctober – 9thNovember 2024 at ASDA, Wembley. 9. Took part in the Remembrance Day Parade at Barham Park, Wembley on 10thNovember 2024. 10. Zoom meeting on 25thNovember 2024. 11. Brent Community Project funded by the National Lottery Community Fund started on 8thDecember 2024. It takes place in the Barham Community Library, Wembley. 12. 18thFebruary 2025, a Zoom meeting held for trustees. 13. Annual General Meeting conducted on 22ndFebruary 2025. 14. A Zoom meeting took place as how to organise Nepali New Year on 6th March 2025. 15.Final meeting for Nepali New Year celebrations held on 27thMarch 2025. |
Additional information (optional) You may choose to include further statements where relevant about:
Para 1.41
| Achievements against objectives set |
||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | 01/04/ 2024 – 31/03/2025 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | BGNA has developed a reserves policy in order to protect its finances and they are cautiously managed, and its activities are sustainable. Reserves usually exclude tangible fixed assets such as land, building and other assets held for the charity’s use. It also excludes amounts designated for essential future spending. They also exclude funds, which have particular restrictions on how they can be used. BGNA puts some funds aside as a reserve fund to protect itself against drops in income or to take advantage of new opportunities. Trustees should consider for what purpose restricted funds are held and how they are being used in order to identify those resources that are freely available to spend. This policy will explain how reserves are used to manage uncertainty and if reserves are held to fund future purchases or activities, it will explain how and when the reserves will be spent. While applying for funding some donors require an applicant should contribute up to 30% towards cost of the purposed project. Hence, BGNA needs to put some funds aside. |
| Amount of reserves held | Para 1.22 | Total BGNA Bank balance is £21,544.24 including the restricted fund as of 31 March 2025. Trustees will meet before accessing to the reserves or unrestricted funds to ensure that they are spent on the right agreed cause. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grants from the government at local council levels, public & private sectors. Corporate sponsorships, individual volunteer donors and membership. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
Charitable Trust | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Eligibility for trusteeship as per the BGNA constitution. The executive committee will nominate candidates for the trustees who have skills, experience and knowledge required for the Association. However, annual general meeting will elect suitable trustees for BGNA. If there is no AGM due at the time while a vacant post needs to be filled then trustees and the executives will appoint, select and agree on a new trustee. Th selection process will strictly be followed in line with its constitution. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees meet to discuss its activities, performances and for any new project proposal and funding application periodically. Trustees also monitor closely its activities. All newly appointed trustees and volunteers will receive induction. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Executive Committee made up of: Then Executive Committed will be as below: Chairman, Vice Chairman, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, Funding & Proposal Officers, Legal Adviser, Events and Activities, Coordinator/Yoga, Media/Website Officer, Welfare Benefits, Health & Wellbeing Coordinators, Youth Engagement Officers, Ladies Coordinators, and Emergency Crisis Coordinators. |
| Relationship with any related parties |
Para 1.51 | BGNA maintains relationship with the local council, local authorities, CVS Brent, Wembley & Sudbury RBL branch, Welfare Advice Centre (Salisbury), Barham Community Library, local Volunteer Organisations, and local Communities, |
| Other | N/A |
Reference and Administrative details
| Charity name | British Gurkha Nepalese Association |
|---|---|
| Other name the charity uses | N/A |
| Registered charitynumber | 1166791 |
| Charity’s principal address | 49 Abbey Avenue Wembley Middlesex HA0 1LJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Kamal Bahadur Rana | 30/11/2019 | |||
| Santa Bahadur Gurung | 26/12/2020 | |||
| Rukum Rana | 27/11/2021 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | Signature(s) | |
|---|---|---|
| Full name(s) | Full name(s)Santa Bahadur Gurung | Dhan Gurung |
| Position (eg Secretary, | Chairman | Secretary |
| Chair, etc) | ||
| Date | 27/01/2026 |
| Charity Name | No (if any) | No (if any) | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| British Gurkha Nepalese Association | 1166791 | |||||||||||
| Receipts andpayments accounts Period start date Period end date To For the period from 01/04/2024 31/03/2025 ~~ee~~ ~~ee ee~~ |
CC16a | |||||||||||
| Section A Receipts and payments | Section A Receipts and payments | |||||||||||
| Unrestricted funds |
Restricted funds |
Restricted | Endowment funds |
Total funds | Last year | |||||||
| to the nearest £ |
to the nearest | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||||
| Donation and Legacy | 875 | - | - | - | 875 | 2,605 | ||||||
| Charitable Activities | - | - | - | - | - | - | ||||||
| Grant Main | 20,000 | - | - | - | 20,000 | - | ||||||
| Membership | 2,990 | - | - | - | 2,990 | 520 | ||||||
| Sponsor | - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | |||||||
| - | - | - | - | - | - | |||||||
| - | - | - | - | - | - | |||||||
| Sub total(Gross income for AR) |
(Gross income for AR) 23,865 |
- | - | - | 23,865 | 3,125 | ||||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 23,865 - - 23,865 3,125 ~~—————=~~ |
||||||||||||
| A3 Payments | ||||||||||||
| Charitable Activities | 3,598 | - | - | - | 3,598 | 1,630 | ||||||
| LIBOR Project | - | - | - | - | - | - | ||||||
| IE Fees | - | - | - | - | - | - | ||||||
| Insurance | - | - | - | - | - | 27 | ||||||
| AGM Expenses | - | - | - | - | - | - | ||||||
| AccountancyFees | 200 | - | - | - | 200 | 150 | ||||||
| Food Expenses | 715 | - | - | - | 715 | 580 | ||||||
| Internet and website | 74 | - | - | - | 74 | 420 | ||||||
| Rental Expenses | 940 | - | - | - | 940 | - | ||||||
| TravellingExpenses | - | - | - | - | - | |||||||
| - | - | - | - | - | - | |||||||
| **Sub total ** | 5,527 | - | - | - | 5,527 | 2,807 | ||||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 5,527 - - 5,527 2,807 ~~——————~~ |
||||||||||||
| Net of receipts/(payments) 18,338 - - 18,338 318 A5 Transfers between funds - - - - - A6 Cash funds last year end 3,207 - - 3,207 2,889 Cash funds this year end 21,545 - - 21,545 3,207 ~~=====~~ |
CCXX R1 accounts (SS)
29/01/2026
1
Section B Statement of assets and liabilities at the end of the period
| Unrestricted Restricted |
Endowment | |||||
|---|---|---|---|---|---|---|
| Categories | Details | funds funds |
funds | |||
| to nearest £ to nearest £ |
to nearest £ | |||||
| B1 Cash funds | 21,545 - - - - - - - - 21,545 - - Total cash funds Cash in hand ~~—====~~ |
|||||
| (agree balances with receipts and payments | (agree balances with receipts and payments | |||||
| account(s)) | OK OK |
OK | ||||
| Unrestricted Restricted |
Endowment | |||||
| funds funds |
funds | |||||
| Details | to nearest £ to nearest £ |
to nearest £ | ||||
| B2 Other monetary assets | - - - - - - - - - - - - - - - - - - ~~—=——~~ |
|||||
| Details | Fund to which asset belongs Cost (optional) |
Current value (optional) |
||||
| B3 Investment assets | - - - - - - - - - - ~~1~~ |
|||||
| Details | Fund to which asset belongs Cost (optional) |
Current value (optional) |
||||
| B4 Assets retained for the charity’s own use |
- - - - - - - - - - - - - - - - - - ~~iss~~ |
|||||
| Fund to which Amount due |
When due | |||||
| Details | liability relates (optional) |
(optional) | ||||
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities |
- - - - - Date of approval 04/05/2025 04/05/2025 Print Name Dhan Kaji Gurung Signature Santa Bahadur Gurung ~~——~~ |
|||||
| CCXX R2 accounts (SS) | 2 | 29/01/2026 |