## **Trustees’ Annual Report for the period** ## **From 01/04/2024 Period start date To 31/03/2025 Period end date** ## **Charity name: British Gurkha Nepalese Association** ## **Charity registration number:1166791** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1. Promoting social inclusion for the benefit
by working with people who are socially
excluded to relieve the needs of such
people and assist them to integrate into
society.
2. Relieving poverty among the socially
and economically disadvantaged members
of the community in the London Borough of
Brent, in particular but not exclusively
those from minority ethnic backgrounds, by
sign posting them to the right donors as
well as the provision of small grants of
financial assistance where possible.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Promoting social inclusion, prevent people
from becoming socially excluded and help
them to integrate into society; BGNA has
been successfully organising, running or
taking part in a number of activities during
this reporting period namely, Brighton
beach trip, Nepali New Year event,
Dashain/Tihar event, Community Project,
Poppy Appeal campaign and RBL
Remembrance Day Parade.
During this reporting period, we BGNA
collaborated with local authorities, CVS
Brent, Gurkha Welfare Advice Centre,
Royal British Legion (Wembley & Sudbury
Branch), Air Training Corps, 78 (Wembley)
Squadron, Barham Community Library,
other voluntary organisations and local
communities.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|BGNA Trustees are responsible for the
general control and management of the
administration of the Association. Trustees
meet to discuss about the Association’s
business, ongoing projects and funding
application periodically to ensure it is in line| with the Association’s document and the Charity Commission’s guidance. BGNA trustees monitor its activities, and they deal with any issue as they arise. All newly appointed trustees and volunteers receive full induction as per BGNA handover/takeover procedures, which have been prepared in line with their post roles, and will be made aware of Guidance - CC3, PB1, PB2 & PB3 etc. The Association seeks advice from CVS Brent, local authorities, other charity organisations and relevant expertise/departments as and when needed. Trustees meet from time to time to discuss about BGNA businesses in order to allocate resources carefully and mitigate any risks. **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|The Association needs volunteers from
time to time to assist with its activities. The
volunteers are recruited and managed
according to BGNA policy. Volunteers are
not paid staff, but the Association covers
their travel, food, and PPE expenses whilst
volunteering.
If volunteers are involved with children and
vulnerable adults, then the DBS check on
them will be carried out.| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|BGNA has had a productive year during
the reporting period. The Association
managed to conduct/participate (in) a
number of different activities including
external beach visits. Here is a list of
activities that BGNA carried out in the
last year:
1. Saturday, 20th April 2024 - Nepali
New Year Celebrations at London
Post Office sports Club Sudbury Hill,
London.
2. Trustees’ meeting on 3rdMay 2024.
3. Meeting held for an outdoor event on
9thJune 2024.
4. Brighton Beach tour on 28thJuly
2024.
5. Trustees meeting on Zoom on 24th
September 2024.
6. Dashain/Tihar celebration at Fairview
Club, Wembley on 12thOctober 2024.
7. Zoom meeting on 18thOctober 2024
for Poppy Appeal.
8. Involved in Poppy Appeal campaign
between 26thOctober – 9thNovember
2024 at ASDA, Wembley.
9. Took part in the Remembrance Day
Parade at Barham Park, Wembley on
10thNovember 2024.
10. Zoom meeting on 25thNovember
2024.
11. Brent Community Project funded by
the National Lottery Community Fund
started on 8thDecember 2024. It
takes place in the Barham
Community Library, Wembley.
12. 18thFebruary 2025, a Zoom meeting
held for trustees.
13. Annual General Meeting conducted
on 22ndFebruary 2025.
14. A Zoom meeting took place as how to
organise Nepali New Year on 6th
March 2025.
15.Final meeting for Nepali New Year
celebrations held on 27thMarch 2025.| **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 |Achievements against
objectives set||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**01/04/ 2024 – 31/03/2025**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|BGNA has developed a reserves policy in
order to protect its finances and they are
cautiously managed, and its activities are
sustainable.
Reserves usually exclude tangible fixed
assets such as land, building and other
assets held for the charity’s use. It also
excludes amounts designated for essential
future spending.
They also exclude funds, which have
particular restrictions on how they can be
used.
BGNA puts some funds aside as a reserve
fund to protect itself against drops in
income or to take advantage of new
opportunities. Trustees should consider for
what purpose restricted funds are held and
how they are being used in order to identify
those resources that are freely available to
spend.
This policy will explain how reserves are
used to manage uncertainty and if reserves
are held to fund future purchases or
activities, it will explain how and when the
reserves will be spent.
While applying for funding some donors
require an applicant should contribute up to
30% towards cost of the purposed project.
Hence, BGNA needs to put some funds
aside.
| |Amount of reserves held|Para 1.22|Total BGNA Bank balance is £21,544.24
including the restricted fund as of 31 March
2025.
Trustees will meet before accessing to the
reserves or unrestricted funds to ensure
that they are spent on the right agreed
cause.| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Grants from the government at local council
levels, public & private sectors. Corporate
sponsorships, individual volunteer donors
and membership.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**N/A**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Charitable Trust| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Eligibility for trusteeship as per the BGNA
constitution.
The executive committee will nominate
candidates for the trustees who have skills,
experience and knowledge required for the
Association. However, annual general
meeting will elect suitable trustees for
BGNA. If there is no AGM due at the time
while a vacant post needs to be filled then
trustees and the executives will appoint,
select and agree on a new trustee.
Th selection process will strictly be
followed in line with its constitution**.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees meet to discuss its activities,
performances and for any new project
proposal and funding application
periodically. Trustees also monitor closely
its activities. All newly appointed trustees
and volunteers will receive induction.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Executive Committee made up of:
Then Executive Committed will be as below:
Chairman, Vice Chairman, Secretary,
Assistant Secretary, Treasurer, Assistant
Treasurer, Funding & Proposal Officers,
Legal Adviser, Events and Activities,
Coordinator/Yoga, Media/Website Officer,
Welfare Benefits, Health & Wellbeing
Coordinators, Youth Engagement Officers,
Ladies Coordinators, and Emergency
Crisis Coordinators.| |Relationship with any related
parties|Para 1.51|BGNA maintains relationship with the local
council, local authorities, CVS Brent,
Wembley & Sudbury RBL branch, Welfare
Advice Centre (Salisbury), Barham
Community Library, local Volunteer
Organisations, and local Communities,| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|British Gurkha Nepalese Association| |---|---| |Other name the charity uses|N/A| |Registered charitynumber|1166791| |Charity’s principal address|49 Abbey Avenue
Wembley
Middlesex
HA0 1LJ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kamal Bahadur Rana||30/11/2019|| ||Santa Bahadur Gurung||26/12/2020|| ||Rukum Rana||27/11/2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**|**Signature(s)**|| |---|---|---| |**Full name(s)**|**Full name(s)**Santa Bahadur Gurung|Dhan Gurung| |**Position (eg Secretary,**|Chairman|Secretary| |**Chair, etc)**||| |||| |**Date**|
27/01/2026|| |||**Charity Name**||||||**No (if any)**|**No (if any)**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||**British Gurkha Nepalese Association**||||||**1166791**||||| ||**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
01/04/2024
31/03/2025
~~ee~~
~~ee ee~~||||||||||**CC16a**|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||||||||| |||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**||**Total funds**||**Last year**|| |||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||||| |Donation and Legacy||**875**||**-**|**-**||**-**||**875**||**2,605**|| |Charitable Activities||**-**||**-**|**-**||**-**||**-**||**-**|| |Grant Main||**20,000**||**-**|**-**||**-**||**20,000**||**-**|| |Membership||**2,990**||**-**|**-**||**-**||**2,990**||**520**|| |Sponsor||**-**||**-**|**-**||**-**||**-**||**-**|| |||**-**||**-**|**-**||**-**||**-**||**-**|| |||**-**||**-**|**-**||**-**||**-**||**-**|| |||**-**||**-**|**-**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_||_(Gross income for_
_AR)_
**23,865**||**-**|**-**||**-**||**23,865**||**3,125**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**23,865**
**-**
**-**
**23,865**
**3,125**
~~—————=~~||||||||||||| |**A3 Payments**||||||||||||| |Charitable Activities||**3,598**||**-**|**-**||**-**||**3,598**||**1,630**|| |LIBOR Project||**-**||**-**|**-**||**-**||**-**||**-**|| |IE Fees||**-**||**-**|**-**||**-**||**-**||**-**|| |Insurance||**-**||**-**|**-**||**-**||**-**||**27**|| |AGM Expenses||**-**||**-**|**-**||**-**||**-**||**-**|| |AccountancyFees||**200**||**-**|**-**||**-**||**200**||**150**|| |Food Expenses||**715**||**-**|**-**||**-**||**715**||**580**|| |Internet and website||**74**||**-**|**-**||**-**||**74**||**420**|| |Rental Expenses||**940**||**-**|**-**||**-**||**940**||**-**|| |TravellingExpenses||||**-**|**-**||**-**||**-**||**-**|| |||**-**||**-**|**-**||**-**||**-**||**-**|| |**_Sub total_ **||**5,527**||**-**|**-**||**-**||**5,527**||**2,807**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**5,527**
**-**
**-**
**5,527**
**2,807**
~~——————~~||||||||||||| |**_Net of receipts/(payments)_**
**18,338**
**-**
**-**
**18,338**
**318**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**3,207**
**- -**
**3,207**
**2,889**
**_Cash funds this year end_**
**21,545**
**-**
**- 21,545**
**3,207**
~~=====~~||||||||||||| CCXX R1 accounts (SS) 29/01/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |||||**Unrestricted**
**Restricted**||**Endowment**| |---|---|---|---|---|---|---| |**Categories**||**Details**||**funds**
**funds**||**funds**| |||||**to nearest £**
**to nearest £**||**to nearest £**| |**B1 Cash funds**|**21,545**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**21,545**
**-**
**-**
**_Total cash funds_**
Cash in hand
~~—====~~|||||| |||(agree balances with receipts and payments|(agree balances with receipts and payments|||| |||account(s))||OK
OK||OK| |||||**Unrestricted**
**Restricted**||**Endowment**| |||||**funds**
**funds**||**funds**| |||**Details**||**to nearest £**
**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~—=——~~|||||| |||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~1~~|||||| |||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~iss~~|||||| |||||**Fund to which**
**Amount due**||**When due**| |||**Details**||**liability relates**
**(optional)**||**(optional)**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**|**-**
**-**
**-**
**-**
**-**
Date of
approval
**04/05/2025**
**04/05/2025**
Print Name
Dhan Kaji Gurung
Signature
Santa Bahadur Gurung
~~——~~|||||| |CCXX R2 accounts (SS)||2||||29/01/2026|