Trustees’ Annual Report for the period
From 01/04/2022 Period start date To 31/03/2023Period end date
Charity name: British Gurkha Nepalese Association
Charity registration number: 1166791
Objectives and Activities
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SORP reference
Summary of the purposes of Para 1.17 1. To promoting social inclusion for the
the charity as set out in its benefit by working with people who are
governing document socially excluded to relieve the needs of
such people and assist them to integrate
into society.
2. To relieving poverty among the socially
and economically disadvantaged members
of the community in the London Borough of
Brent, in particular but not exclusively those
from minority ethnic backgrounds, by sign
posting them to the right donors as well as
the provision of small grants of financial
assistance where possible.
Summary of the main Para 1.17 and To promoting social inclusion, prevent
1.19
activities in relation to those people from becoming socially excluded
purposes for the public and help them to integrate into society;
benefit, in particular, the BGNA has been successfully organising,
activities, projects or running or participating in a number of
services identified in the activities during this reporting period
accounts. namely, meetings, beach visit, RBL
Remembrance Day.
During this reporting period closely worked
with local authorities, CVS Brent, Gurkha
Welfare Advice Centre, Royal British
Legion (Wembley & Sudbury Branch), Air
Training Corps, 78 (Wembley), Squadron,
Friends of Barham Library and, other
voluntary organisations as well as local
communities.
Statement confirming Para 1.18 BGNA Trustees are responsible for the
whether the trustees have general control and management of the
had regard to the guidance administration of the Association. Trustees
issued by the Charity meet to discuss about the Association’s
Commission on public business, ongoing projects and funding
benefit application periodically to ensure it is in line
with the Association’s document and the
Charity Commission’s guidance.
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BGNA trustees monitor its activities, and deal with any issue as they arise. All newly appointed trustees and volunteers receive full induction as per BGNA handover/takeover procedures, which have been prepared in line with their post roles, and will be made aware of Guidance - CC3, PB1, PB2 & PB3 etc. The Association seeks advice from CVS Brent, local authorities, other charity organisations and relevant expertise/departments as and when needed. Trustees meet from time to time to discuss about BGNA businesses in order to allocate resources carefully and mitigate any risks.
Additional information (optional) You may choose to include further statements where relevant about:
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SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social investment
including program related
investment
The Association needs volunteers from
Para 1.38 time to time to assist with its activities. The
Contribution made by volunteers are recruited and managed
volunteers according to BGNA policy. Volunteers are
not paid staff, but the Association covers
their travel, food, and PPE expenses whilst
volunteering.
When volunteers are involved with children
and vulnerable adults, then the DBS check
on them will be carried out.
N/A
Other
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Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Association conducted a number of activities during this reporting period. Below is a summary of activities it carried out. A Zoom meeting was organised on 03/04/2022 to discuss for the preparation of Nepali New Year celebration. 2ndZoom meeting on 17/04/2022. Nepali New Year celebrated on 23/04/2022, a total of 146 people attended. Post Nepali New Year meeting on 07/05/2022. Council’s You Decide Decision Day funding presentation attended on 12/07/2022 at the Brent Civic Centre. A virtual meeting carried out on 01/08/2022 to confirm bookings and coaches for the Botany Bay visit. An outdoor event- coach visit to Botany Bay was organised on 07/08/2022. Another meeting was conducted on 30/08/2022. Another meeting on 15/09/2022. Diwali (Tihar) celebrated at Tamu Samaj Bhwan in Wembley Barham Park on 26/09/2022. 19/10/2022, participated in CVS Brent Engaging and enabling Brent’s VCSE sector through advocacy, organisational development, and fundraising support session at the Brent Civic Centre. Engaged in the RBL poppy appeal campaign between 26 October –12 November 2022. Took part in the Remembrance Day Parade at Wembley Barham Park on 13/11/2022. AGM organised and attended on 15/01/2023. Executive meetings along with trustees took place from time to time manage the organisation. |
Additional information (optional) You may choose to include further statements where relevant about:
The following were planned and achieved: Outdoor event planned and carried out. Achievements against Para 1.41 objectives set
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
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Review of the charity’s Para 1.21 01/04/ 2022 – 31/03/2023
financial position at the end
of the period
Statement explaining the Para 1.22 BGNA has developed a reserves policy in
policy for holding reserves order to protect its finances and they are
stating why they are held cautiously managed, and its activities are
sustainable.
Reserves usually exclude tangible fixed
assets such as land, building and other
assets held for the charity’s use. It also
excludes amounts designated for essential
future spending.
They also exclude funds, which have
particular restrictions on how they can be
used.
BGNA puts some funds aside as a reserve
fund to protect itself against drops in
income or to take advantage of new
opportunities. Trustees should consider for
what purpose restricted funds are held and
how they are being used in order to identify
those resources that are freely available to
spend.
This policy will explain how reserves are
used to manage uncertainty and if reserves
are held to fund future purchases or
activities, it will explain how and when the
reserves will be spent.
While applying for funding some donors
require an applicant should contribute up to
30% towards cost of the purposed project.
Hence, BGNA needs to put some funds
aside.
Amount of reserves held Para 1.22 Total BGNA Bank balance is £2889.00 as
of 31 March 2023.
Trustees will meet before accessing to the
reserves or unrestricted funds to ensure
that they are spent on the right agreed
cause.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grants from the government at local council levels, public & private sectors. Corporate sponsorships, individual volunteer donors and membership. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
Charitable Trust | ||
|---|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation | |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Eligibility for trusteeship as per the BGNA constitution. The executive committee will nominate candidates for the trustees who have skills, experience and knowledge required for the Association. However, annual general meeting will elect suitable trustees for BGNA. If there is no AGM due at the time while a vacant post needs to be filled then trustees and the executives will appoint, select and agree on a new trustee. Th selection process will strictly be followed in line with its constitution. |
Additional information (optional) You may choose to include further statements where relevant about:
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Trustees meet to discuss its activities,
performances and for any new project
Policies and procedures proposal and funding application
adopted for the induction Para 1.51 periodically. Trustees also monitor closely
and training of trustees its activities. All newly appointed trustees
and volunteers will receive induction.
Executive Committee made up of:
The charity’s organisational Then Executive Committee will be as below:
structure and any wider Para 1.51
network with which the Chairman, Vice Chairman, Secretary,
charity works Assistant Secretary, Treasurer, Assistant
Treasurer, Funding & Proposal Officers,
Legal Adviser, Events and Activities,
Coordinator/Yoga, Media/Website Officer,
Welfare Benefits, Health & Wellbeing
Coordinators. Language Interpreters,
Youth Engagement Officers, Ladies
Coordinators, and Emergency Crisis
Coordinators.
BGNA maintains relationship with the local
council, local authorities, CVS Brent, the
Relationship with any related Para 1.51 Yellow, Wembley & Sudbury RBL branch,
parties Welfare Advice Centre (Salisbury), Friends
of Barham Library, local Volunteer
Organisations, and local Communities,
N/A
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Other
Reference and Administrative details
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Charity name British Gurkha Nepalese Association
Other name the charity uses N/A
Registered charity number 1166791
Charity’s principal address 50 Lambert Walk
Wembley
Middlesex
HA9 7TS
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Kamal Bahadur Rana 30/11/2019
2 Santa Bahadur Gurung 26/12/2020
3 Rukum Rana 27/11/2021
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of Name |
Address |
|---|---|
| adviser | |
| Name of chief executive or names of senior staff members (Optional information) | |
| Chairman -Santa Bahadur Gurung | |
| Vice Chairman -Kanya Gurung | |
| Vice Chairman -Hum Kumari | Gurung |
| Secretary -Dhan Kaji Gurung | |
| Treasurer -Basu Dev Bashyal |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
|
|---|---|
| Santa Bahadur Gurung Dhan Kaji Gurung |
|
Chairman Secretary |
|
| 31/01/2024 | |
| 31/01/2024 |
| Charity Name | No (if any) | |||
|---|---|---|---|---|
| British Gurkha Nepalese Association | 1166791 | |||
| Receipts and payments accounts | CC16a | |||
| 01/04/2022 Period start date For the period from |
To | 31/03/2023 Period end date |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 4,211 - - 430 - - - - 4,641 - - - 4,641 - - - 304 160 1,303 429 820 2,000 - 5,016 - - - 5,016 - 375 - 3,264 2,889 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 4,211 - - 430 - - - - 4,641 - - - 4,641 - - - 304 160 - 1,303 429 820 2,000 - 5,016 - - - 5,016 - 375 |
Total funds to the nearest £ 4,211 - - 430 - - - - 4,641 - - - 4,641 - - - 304 160 - 1,303 429 820 2,000 - 5,016 - - - 5,016 - 375 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Donation and Legacy | 4,211 | 132 | ||||
| Charitable Activities | - | - | ||||
| Grant For LIBOR Project | - | - | ||||
| Membership | 430 | 275 | ||||
| Sponsor | - | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
4,641 | 407 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 407 | ||||||
Charitable Activities |
- | - | ||||
| LIBOR Project | - | 360 | ||||
| IE Fees | - | - | ||||
| Insurance | 304 | 303 | ||||
| AGM Expenses | 160 | 310 | ||||
| AccountancyFees | 250 | |||||
| Food Expenses | 1,303 | - | ||||
| Internet and website | 429 | - | ||||
| Rental Expenses | 820 | - | ||||
| TravellingExpenses | 2,000 | - | ||||
| - | - | |||||
| **Sub total ** | 5,016 | 1,223 | ||||
| A4 Asset and investment purchases (see table) |
||||||
| , | - | |||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 1,223 | ||||||
| - 375 | - | - | - 375 |
- 816 | ||
| - | - | - | - | - | ||
| 3,264 | - | - | 3,264 | 4,080 | ||
| 2,889 | - | - | 2,889 | 3,264 |
CCXX R1 accounts (SS)
30/01/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Cash in hand Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 2,889 - - - - - 2,889 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Dhan Kaji Gurung Santa Bahadur Gurung |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Santa Bahadur Gurung | 30/01/2024 | ||
| Dhan Kaji Gurung | 30/01/2024 |
CCXX R2 accounts (SS)
30/01/2024
2