## **Trustees’ Annual Report for the period**
## **From 01/04/2022 Period start date To 31/03/2023Period end date**
## **Charity name: British Gurkha Nepalese Association**
## **Charity registration number: 1166791**
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 1. To promoting social inclusion for the
the charity as set out in its benefit by working with people who are
governing document socially excluded to relieve the needs of
such people and assist them to integrate
into society.
2. To relieving poverty among the socially
and economically disadvantaged members
of the community in the London Borough of
Brent, in particular but not exclusively those
from minority ethnic backgrounds, by sign
posting them to the right donors as well as
the provision of small grants of financial
assistance where possible.
Summary of the main Para 1.17 and To promoting social inclusion, prevent
1.19
activities in relation to those people from becoming socially excluded
purposes for the public and help them to integrate into society;
benefit, in particular, the BGNA has been successfully organising,
activities, projects or running or participating in a number of
services identified in the activities during this reporting period
accounts. namely, meetings, beach visit, RBL
Remembrance Day.
During this reporting period closely worked
with local authorities, CVS Brent, Gurkha
Welfare Advice Centre, Royal British
Legion (Wembley & Sudbury Branch), Air
Training Corps, 78 (Wembley), Squadron,
Friends of Barham Library and, other
voluntary organisations as well as local
communities.
Statement confirming Para 1.18 BGNA Trustees are responsible for the
whether the trustees have general control and management of the
had regard to the guidance administration of the Association. Trustees
issued by the Charity meet to discuss about the Association’s
Commission on public business, ongoing projects and funding
benefit application periodically to ensure it is in line
with the Association’s document and the
Charity Commission’s guidance.
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BGNA trustees monitor its activities, and deal with any issue as they arise. All newly appointed trustees and volunteers receive full induction as per BGNA handover/takeover procedures, which have been prepared in line with their post roles, and will be made aware of Guidance - CC3, PB1, PB2 & PB3 etc. The Association seeks advice from CVS Brent, local authorities, other charity organisations and relevant expertise/departments as and when needed. Trustees meet from time to time to discuss about BGNA businesses in order to allocate resources carefully and mitigate any risks.
**Additional information (optional)** You may choose to include further statements where relevant about:
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SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social investment
including program related
investment
The Association needs volunteers from
Para 1.38 time to time to assist with its activities. The
Contribution made by volunteers are recruited and managed
volunteers according to BGNA policy. Volunteers are
not paid staff, but the Association covers
their travel, food, and PPE expenses whilst
volunteering.
When volunteers are involved with children
and vulnerable adults, then the DBS check
on them will be carried out.
N/A
Other
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## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Association conducted a number of
activities during this reporting period.
Below is a summary of activities it carried
out.
A Zoom meeting was organised on
03/04/2022 to discuss for the
preparation of Nepali New Year
celebration.
2ndZoom meeting on 17/04/2022.
Nepali New Year celebrated on
23/04/2022, a total of 146 people
attended.
Post Nepali New Year meeting on
07/05/2022.
Council’s You Decide Decision Day
funding presentation attended on
12/07/2022 at the Brent Civic Centre.
A virtual meeting carried out on
01/08/2022 to confirm bookings and
coaches for the Botany Bay visit.
An outdoor event- coach visit to Botany
Bay was organised on 07/08/2022.
Another meeting was conducted on
30/08/2022.
Another meeting on 15/09/2022.
Diwali (Tihar) celebrated at Tamu
Samaj Bhwan in Wembley Barham
Park on 26/09/2022.
19/10/2022, participated in CVS Brent
Engaging and enabling Brent’s VCSE
sector through advocacy,
organisational development, and
fundraising support session at the
Brent Civic Centre.
Engaged in the RBL poppy appeal
campaign between 26 October –12
November 2022.
Took part in the Remembrance Day
Parade at Wembley Barham Park on
13/11/2022.
AGM organised and attended on
15/01/2023.
Executive meetings along with trustees
took place from time to time manage
the organisation.|
**Additional information (optional)** You may choose to include further statements where relevant about:
The following were planned and achieved: Outdoor event planned and carried out. Achievements against Para 1.41 objectives set
|Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**|
|---|---|---|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other||**N/A**|
## **Financial Review**
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Review of the charity’s Para 1.21 01/04/ 2022 – 31/03/2023
financial position at the end
of the period
Statement explaining the Para 1.22 BGNA has developed a reserves policy in
policy for holding reserves order to protect its finances and they are
stating why they are held cautiously managed, and its activities are
sustainable.
Reserves usually exclude tangible fixed
assets such as land, building and other
assets held for the charity’s use. It also
excludes amounts designated for essential
future spending.
They also exclude funds, which have
particular restrictions on how they can be
used.
BGNA puts some funds aside as a reserve
fund to protect itself against drops in
income or to take advantage of new
opportunities. Trustees should consider for
what purpose restricted funds are held and
how they are being used in order to identify
those resources that are freely available to
spend.
This policy will explain how reserves are
used to manage uncertainty and if reserves
are held to fund future purchases or
activities, it will explain how and when the
reserves will be spent.
While applying for funding some donors
require an applicant should contribute up to
30% towards cost of the purposed project.
Hence, BGNA needs to put some funds
aside.
Amount of reserves held Para 1.22 Total BGNA Bank balance is £2889.00 as
of 31 March 2023.
Trustees will meet before accessing to the
reserves or unrestricted funds to ensure
that they are spent on the right agreed
cause.
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a going
concern
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|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Grants from the government at local council
levels, public & private sectors. Corporate
sponsorships, individual volunteer donors
and membership.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|**N/A**|
|Other||**N/A**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:||Charitable Trust||
|---|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust||
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation||
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Eligibility for trusteeship as per the BGNA
constitution.
The executive committee will nominate
candidates for the trustees who have skills,
experience and knowledge required for the
Association. However, annual general
meeting will elect suitable trustees for
BGNA. If there is no AGM due at the time
while a vacant post needs to be filled then
trustees and the executives will appoint,
select and agree on a new trustee.
Th selection process will strictly be
followed in line with its constitution**.**||
## **Additional information (optional)** You may choose to include further statements where relevant about:
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Trustees meet to discuss its activities,
performances and for any new project
Policies and procedures proposal and funding application
adopted for the induction Para 1.51 periodically. Trustees also monitor closely
and training of trustees its activities. All newly appointed trustees
and volunteers will receive induction.
Executive Committee made up of:
The charity’s organisational Then Executive Committee will be as below:
structure and any wider Para 1.51
network with which the Chairman, Vice Chairman, Secretary,
charity works Assistant Secretary, Treasurer, Assistant
Treasurer, Funding & Proposal Officers,
Legal Adviser, Events and Activities,
Coordinator/Yoga, Media/Website Officer,
Welfare Benefits, Health & Wellbeing
Coordinators. Language Interpreters,
Youth Engagement Officers, Ladies
Coordinators, and Emergency Crisis
Coordinators.
BGNA maintains relationship with the local
council, local authorities, CVS Brent, the
Relationship with any related Para 1.51 Yellow, Wembley & Sudbury RBL branch,
parties Welfare Advice Centre (Salisbury), Friends
of Barham Library, local Volunteer
Organisations, and local Communities,
N/A
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Other
## **Reference and Administrative details**
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Charity name British Gurkha Nepalese Association
Other name the charity uses N/A
Registered charity number 1166791
Charity’s principal address 50 Lambert Walk
Wembley
Middlesex
HA9 7TS
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Kamal Bahadur Rana 30/11/2019
2 Santa Bahadur Gurung 26/12/2020
3 Rukum Rana 27/11/2021
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**Name**|**Address**|
|---|---|
|**adviser**||
|||
|||
|||
|||
|**Name of chief executive or names of senior staff members (Optional information)**||
|Chairman -Santa Bahadur Gurung||
|Vice Chairman -Kanya Gurung||
|Vice Chairman -Hum Kumari|Gurung|
|Secretary -Dhan Kaji Gurung||
|Treasurer -Basu Dev Bashyal||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Santa Bahadur Gurung
Dhan Kaji Gurung|
||
Chairman
Secretary|
||31/01/2024|
||31/01/2024|
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|**British Gurkha Nepalese Association**||**1166791**|||
|**Receipts and payments accounts**||||**CC16a**|
|01/04/2022
Period start date
**For the period**
**from**|**To**|31/03/2023
Period end date|||
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**4,211**
**-**
**-**
**430**
**-**
**-**
**-**
**-**
**4,641**
**-**
**-**
**-**
**4,641**
**-**
**-**
**-**
**304**
**160**
**1,303**
**429**
**820**
**2,000**
**-**
**5,016**
**-**
**-**
**-**
**5,016**
**- 375**
**-**
**3,264**
**2,889**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**4,211**
**-**
**-**
**430**
**-**
**-**
**-**
**-**
**4,641**
**-**
**-**
**-**
**4,641**
**-**
**-**
**-**
**304**
**160**
**-**
**1,303**
**429**
**820**
**2,000**
**-**
**5,016**
**-**
**-**
**-**
**5,016**
**- 375**|**Total funds**
**to the nearest £**
**4,211**
**-**
**-**
**430**
**-**
**-**
**-**
**-**
**4,641**
**-**
**-**
**-**
**4,641**
**-**
**-**
**-**
**304**
**160**
**-**
**1,303**
**429**
**820**
**2,000**
**-**
**5,016**
**-**
**-**
**-**
**5,016**
**- 375**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Donation and Legacy|**4,211**|||||**132**|
|Charitable Activities|**-**|||||**-**|
|Grant For LIBOR Project|**-**|||||**-**|
|Membership|**430**|||||**275**|
|Sponsor|**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**4,641**|||||**407**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**407**|
||||||||
|
Charitable Activities|**-**|||||**-**|
|LIBOR Project|**-**|||||**360**|
|IE Fees|**-**|||||**-**|
|Insurance|**304**|||||**303**|
|AGM Expenses|**160**|||||**310**|
|AccountancyFees||||||**250**|
|Food Expenses|**1,303**|||||**-**|
|Internet and website|**429**|||||**-**|
|Rental Expenses|**820**|||||**-**|
|TravellingExpenses|**2,000**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**5,016**|||||**1,223**|
||||||||
|**A4 Asset and investment**
**purchases (see table)**|||||||
|**,**|**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**1,223**|
||||||||
||**- 375**|**-**|**-**|
**- 375**||**- 816**|
||**-**|**-**|**-**|**-**||**-**|
||**3,264**|**-**|**-**|**3,264**||**4,080**|
||**2,889**|**-**|**-**|**2,889**||**3,264**|
CCXX R1 accounts (SS)
30/01/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Cash in hand
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,889**
**-**
**-**
**-**
**-**
**-**
**2,889**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Dhan Kaji Gurung
Santa Bahadur Gurung|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Santa Bahadur Gurung|**30/01/2024**|
|||Dhan Kaji Gurung|**30/01/2024**|
CCXX R2 accounts (SS)
30/01/2024
2