Trustees’ annual report (including Directors’ report) for the period
From: 01.04.2022 To: 31.03.2023
Charity name: THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE UK Charity registration number: 1 1 6 6 7 8 5 Company number:
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Our purpose is to advance education for the public benefit, in particular but not exclusively by providing guidance, advice and other support to Polish student societies. The Federation, for example, brings together members of Polish Student Societies that are active at the UK universities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We supported the organisation of major events that bring UK students together. Namely we were official partners of CEECIR 2023 held at the University of Warwick, Poland 2.0, Polish Economic Forum, UCL Leaders and Congress of the Polish Students Societies. Preparations for the organisation of the XVI Congress of the Polish Students Societies at the Kings College London was our main activity in the reporting period 2022-2023. Furthermore, we supported all associated Polish Societies from English and Scottish Universities on daily basis. We helped to organise numerous online and in-person meetings, workshops, etc. Finally, we cooperated with a wide range of public and private institutions such as Boston Consulting Group, Goldman Sachs to promote internships, study programmes, development opportunities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We hereby confirm that the trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| Policy on grant making | Para 1.38 | |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Volunteers supported organisation of Poland 2.0, Polish Economic Forum, UCL Leaders, CEECIR 2023 at the University of Warwick and XVI Congress of the Polish Students Societies at the Kings College London. Volunteers helped to run our social media as well. |
| Other | n/a |
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 1. Preparations for XVI Congress of Polish Student Societies at the Kings College London – supporting KCL Polish Society in planning and organising the event. 2. Preparations for Central and Eastern European Conference for Interdisciplinary Research in March 2023 at the University of Warwick– supporting Warwick Polish Student Society in planning and organising the event. 3.EmpowerPL – co-organising the mentoring scheme. 4. Polish Economic Forum 2023 – supporting LSE Polish Business Society in planning and organising the event. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
n/a Para 1.41 Achievements against objectives set
n/a Para 1.41 Performance of fundraising activities against objectives set n/a Para 1.41 Investment performance against objectives n/a Other
Financial review
| Financial review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We maintained healthy finances. As of 31.03.2023 we had a sum of 7645,98 GBP GBP in our account. This sum has been meant to cover expenses of conferences, events and student societies’ initiatives. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | There were no reserves as at 31.03.2023. |
| Amount of reserves held | Para 1.22 | n/a |
| Reasons for holding zero reserves |
Para 1.22 | We prepared a budget and stick to the financial plan. |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Sponsorship from external partners regarding supporting individual polish student societies or general events. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 |
Para 1.46 A description of the principal risks facing the charity Other
Structure, governance and management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document: for example,trust deed, memorandum and articles of association etc |
Para 1.25 | Constitution |
| How is the charity constituted? for example limited company, unincorporated association, CIO |
Para 1.25 | Federation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by 5 representatives from each polish society present at AGM. |
Additional information (optional) You may choose to include further statements where relevant about:
Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other
Reference and administrative details
| Charity name | THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE UK |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1 1 6 6 7 8 5 |
| Charity’s principal address | POSK 238-246 KING STREET LONDON W6 0RF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Marta Stępniewska | Co-president | |||
| Jakub Babuśka | Co-president | |||
| Natalia Deptała | Treasurer | |||
| Stanisław Kopyta | Vice-president | February 2023 – July 2023 |
||
| Sebastian Bartuzi | Social Media Coordinator |
February 2023 – July 2023 |
||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (optional information)
| Names and addresses of advisers (optional information) | Names and addresses of advisers (optional information) | Names and addresses of advisers (optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
Signature(s) Full name(s) Natalia Magdalena Deptala Position (for example Treasurer Secretary, Chair, etc) Date 10.03.2024
THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE 1 1 6 6 7 8 5 THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE 1 1 6 6 7 8 5
Receipts and payments accounts For the period Period start date Period end date To from 4/1/2022 3/31/2023
CC16a
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts FED - UCL LEADERS - CEECIR - VXI Congress - - - - - - - - Sub total - Total receipts - A3 Payments FED - UCL Leaders - CEECIR - XVI Congress - - - - - - Sub total - - - Sub total - Total payments - Net of receipts/(payments) - A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end - Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases,(see table) |
to the nearest £ 47,272 5,016 4,000 125,713 - - - - 182,000 - - - 182,000 46,380 - 2,412 125,598 - - - - - 174,390 - - - 174,390 7,610 - - 7,610 Restricted funds |
Endowment funds to the nearest £ |
Total funds to the nearest £ 47,307 5,016 4,000 125,713 - - - - 182,036 - - - 182,036 46,380 - 2,412 125,598 - - - - - 174,390 - - - 174,390 Cross Add Error - - #VALUE! |
Last year to the nearest £ |
| 36 - - - - - - - 36 |
47,307 | - | ||
| 5,016 | - | |||
| 4,000 | - | |||
| 125,713 | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 182,036 | - | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| 36 | 182,036 | - | ||
| - - - - - - - - - - |
46,380 | - | ||
| - | - | |||
| 2,412 | - | |||
| 125,598 | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 174,390 | - | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 174,390 | - | ||
| 7,610 | 36 - - 36 |
Cross Add Error | - | |
| - | - | - | ||
| - | - | - | ||
| 7,610 | #VALUE! | - |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details n/a Details n/a Details n/a Details Details Total cash funds (agree balances with receipts and payments account(s)) Asset of 35.62 GBP for charity's own use and all the costs of managing the charity lthough the UCL received £5016, these funds are earmarked for expenditure in the The rest of the funds - 1587,64 GBP - were allocated for the rest of specific conference the remaining 114,94 GBP is considered deferred revenue, to be utilized post 01 April |
to nearest £ - - - - OK to nearest £ - - - - - - FED UCL Leaders CEECIR XVI Congress Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - Agreement Error to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) 36 - - - - - - - - 5,016 1,588 115 - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Agreement Error | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| lthough the UCL received £5016, these funds are earmarked for expenditure in the |
UCL Leaders | 5,016 | ||
The rest of the funds - 1587,64 GBP - were allocated for the rest of specific conference |
CEECIR | 1,588 | ||
the remaining 114,94 GBP is considered deferred revenue, to be utilized post 01 April |
XVI Congress | 115 | ||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Print Name Natalia Deptala |
Date of approval |
|---|---|---|
| Natalia Deptala | 4/10/2023 | |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE UK On accounts for the year 31/03/2023 Charity no 1 1 6 6 7 8 5 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
Report to the trustees
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement[I have no concerns and have come across no other matters in connection ] with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 30/06/2024 Name: Tymoteusz Gozdzik Relevant professional qualification(s) or body (if any): Address: 32 Dalehouse Lane Kenilworth, CV8 2HX
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Oct 2018
1
IER
Give here brief details of any items that the examiner wishes to disclose .
Receipts that were provided to the independent examiner were properly classified and entered into form CC16a.
Oct 2018
2
IER