## **Trustees’ annual report (including Directors’ report) for the period** ## **From: 01.04.2022 To: 31.03.2023** ## **Charity name: THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE UK Charity registration number: 1 1 6 6 7 8 5 Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Our purpose is to advance education for**
**the public benefit, in particular but not**
**exclusively by providing guidance,**
**advice and other support to Polish**
**student societies. The Federation, for**
**example, brings together members of**
**Polish Student Societies that are active at**
**the UK universities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**We supported the organisation of major**
**events that bring UK students together.**
**Namely we were official partners of**
**CEECIR 2023 held at the University of**
**Warwick, Poland 2.0, Polish Economic**
**Forum, UCL Leaders and Congress of**
**the Polish Students Societies.**
**Preparations for the organisation of the**
**XVI Congress of the Polish Students**
**Societies at the Kings College**
**London was our main activity in the**
**reporting period 2022-2023.**
**Furthermore, we supported all associated**
**Polish Societies from English and**
**Scottish Universities on daily basis. We**
**helped to organise numerous online and**
**in-person meetings, workshops, etc.**
**Finally, we cooperated with a wide range**
**of public and private institutions such as**
**Boston Consulting Group, Goldman**
**Sachs to promote internships, study**
**programmes, development**
**opportunities.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We hereby confirm that the trustees have**
**had regard to the guidance issued by the**
**Charity Commission on public benefit.**| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**Volunteers supported organisation of**
**Poland**
**2.0, Polish Economic Forum, UCL**
**Leaders,**
**CEECIR 2023 at the University of Warwick**
**and**
**XVI Congress of the Polish Students**
**Societies at**
**the Kings College London. Volunteers**
**helped to**
**run our social media as well.**| |Other||**n/a**| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**1. Preparations for XVI Congress of**
**Polish Student Societies at the**
**Kings College London – supporting**
**KCL Polish Society in planning and**
**organising the event.**
**2. Preparations for Central and Eastern**
**European Conference for**
**Interdisciplinary Research in March 2023**
**at the University of Warwick– supporting**
**Warwick Polish Student Society in**
**planning and organising the event.**
**3.EmpowerPL – co-organising the**
**mentoring scheme.**
**4. Polish Economic Forum 2023 –**
**supporting LSE Polish Business**
**Society in planning and organising**
**the event.**| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: **n/a** Para 1.41 Achievements against objectives set **n/a** Para 1.41 Performance of fundraising activities against objectives set **n/a** Para 1.41 Investment performance against objectives **n/a** Other ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We maintained healthy finances. As of**
**31.03.2023 we had a sum of 7645,98 GBP**
**GBP in our account. This sum has been**
**meant to cover expenses of conferences,**
**events and student societies’ initiatives.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**There were no reserves as at 31.03.2023.**| |Amount of reserves held|Para 1.22|**n/a**| |Reasons for holding zero
reserves|Para 1.22|**We prepared a budget and stick to the**
**financial plan.**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Sponsorship from external partners**
**regarding supporting individual polish**
**student societies or general events.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| Para 1.46 A description of the principal risks facing the charity Other ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|**Constitution**| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|**Federation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by 5 representatives from each**
**polish**
**society present at AGM.**| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other ## **Reference and administrative details** |Charity name|**THE FEDERATION OF POLISH STUDENT SOCIETIES IN**
**THE UK**| |---|---| |Other name the charity uses|| |Registered charity number|**1 1 6 6 7 8 5**| |Charity’s principal address|**POSK**
**238-246 KING STREET**
**LONDON**
**W6 0RF**| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Marta Stępniewska|Co-president||| ||Jakub Babuśka|Co-president||| ||Natalia Deptała|Treasurer||| ||Stanisław Kopyta|Vice-president|February 2023 – July
2023|| ||Sebastian Bartuzi|Social Media
Coordinator|February 2023 – July
2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s) Full name(s)** Natalia Magdalena Deptala **Position (for example** Treasurer **Secretary, Chair, etc) Date** 10.03.2024 **THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE 1 1 6 6 7 8 5 THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE 1 1 6 6 7 8 5** **Receipts and payments accounts For the period** Period start date Period end date **To from** 4/1/2022 3/31/2023 ## **CC16a** ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
FED
**-**
UCL LEADERS
**-**
CEECIR
**-**
VXI Congress
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ -**
**A3 Payments**
FED
**-**
UCL Leaders
**-**
CEECIR
**-**
XVI Congress
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**_Sub total_ -**
**_Total payments_ -**
**_Net of receipts/(payments)_ -**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ -**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases,(see table)**|**to the nearest £**
**47,272**
**5,016**
**4,000**
**125,713**
**-**
**-**
**-**
**-**
**182,000**
**-**
**-**
**-**
**182,000**
**46,380**
**-**
**2,412**
**125,598**
**-**
**-**
**-**
**-**
**-**
**174,390**
**-**
**-**
**-**
**174,390**
**7,610**
**-**
**-**
**7,610**
**Restricted**
**funds**|**Endowment funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**47,307**
**5,016**
**4,000**
**125,713**
**-**
**-**
**-**
**-**
**182,036**
**-**
**-**
**-**
**182,036**
**46,380**
**-**
**2,412**
**125,598**
**-**
**-**
**-**
**-**
**-**
**174,390**
**-**
**-**
**-**
**174,390**
**Cross Add Error**
**-**
**-**
**#VALUE!**|**Last year**
**to the nearest £**| |||**36**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**36**|**47,307**|**-**| ||||**5,016**|**-**| ||||**4,000**|**-**| ||||**125,713**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**182,036**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**36**|**182,036**|**-**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**46,380**|**-**| ||||**-**|**-**| ||||**2,412**|**-**| ||||**125,598**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**174,390**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**174,390**|**-**| |||||| ||**7,610**|**36**
**-**
**-**
**36**|**Cross Add Error**|**-**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**7,610**||**#VALUE!**|**-**| |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
n/a
**Details**
n/a
**Details**
n/a
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Asset of 35.62 GBP for charity's own use
and all the costs of managing the charity
lthough the UCL received £5016, these
funds are earmarked for expenditure in the
The rest of the funds - 1587,64 GBP - were
allocated for the rest of specific conference
the remaining 114,94 GBP is considered
deferred revenue, to be utilized post 01 April|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
FED
UCL Leaders
CEECIR
XVI Congress
**Unrestricted funds**
**Unrestricted funds**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
**Fund to which liability**
**relates**|**to nearest £**
**-**
**-**
**-**
**-**
Agreement Error
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**36**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**5,016**
**1,588**
**115**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||Agreement Error| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||lthough the UCL received £5016, these
funds are earmarked for expenditure in the|UCL Leaders|**5,016**|| ||
The rest of the funds - 1587,64 GBP - were
allocated for the rest of specific conference|CEECIR|**1,588**|| ||
the remaining 114,94 GBP is considered
deferred revenue, to be utilized post 01 April|XVI Congress|**115**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees |Signature|Print Name
Natalia Deptala|Date of
approval| |---|---|---| ||Natalia Deptala|4/10/2023| |||| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name THE FEDERATION OF POLISH STUDENT SOCIETIES IN THE UK **On accounts for the year** 31/03/2023 **Charity no** 1 1 6 6 7 8 5 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) **Report to the trustees** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement**[I have no concerns and have come across no other matters in connection ] with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 30/06/2024 **Name:** Tymoteusz Gozdzik **Relevant professional qualification(s) or body (if any): Address:** 32 Dalehouse Lane Kenilworth, CV8 2HX ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Oct 2018** 1 **IER** ## **Give here brief details of any items that the examiner wishes to disclose** . Receipts that were provided to the independent examiner were properly classified and entered into form CC16a. **Oct 2018** 2 **IER**