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2023-06-30-accounts

WETHERBY DISTRICT LIONS CLUB

(Charitable Incorporated Organisation)

Trustees Annual Report and Accounts 1[st] July 2022 to 30[th] June 2023

CONTENTS:

INTRODUCTION - Chair of Trustees ........................................................................................................ 1 MISSION – Vision and Values .................................................................................................................. 3 VALUES – Our Core ................................................................................................................................. 4 STRUCTURE - Governance and Management ......................................................................................... 5 ACHIEVEMENTS - and Performance ........................................................................................................ 7 FINANCIAL REVIEW ............................................................................................................................... 11 THE YEAR AHEAD – Our Strategy .......................................................................................................... 13 TRUSTEE DECLARATION ........................................................................................................................ 15 INDEPENDENT EXAMINER’S REPORT .................................................................................................... 17 FINANCIAL STATEMENTS ...................................................................................................................... 19 INFORMATION - Corporate ................................................................................................................... 25 AND FINALLY – ‘thank you’ ................................................................................................................... 27

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WETHERBY DISTRICT LIONS CHARITABLE INCORPORATED ORGANISATION (CIO)

Trustees Annual Report for the Period 1[st] July 2022 to 30[th] June 2023

The trustees are pleased to present their annual report together with the consolidated financial statements for the twelve (12) months period ending 30[th] June 2023. This charity, ‘Wetherby District Lions Club (CIO)’, has operated as a ‘Charitable Incorporated Organisation’ in accordance with the current statutory requirements, that of the charity’s governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) as amended for accounting periods commencing from 1 January 2016.

- INTRODUCTION Chair of Trustees

This year marked a very welcome return to near normality as we progressed beyond the impact of the Covid-19 pandemic.

Wetherby Lions had a very active programme throughout the year raising funds and delivering service and a very wide range of support to our community. A most pleasing aspect of our work was assisting other groups with events such as Tockwith Show, School Galas, Wetherby 10K Run, Wetherby Arts Festival, Wetherby Bandstand Trust, Wetherby in Bloom and Toilet Twinning.

We gained some new highly active and capable Lions but sadly two long term stalwarts, Colin Gaden and John Hubbard passed away to ‘higher service’. We were pleased to sponsor riverside memorial benches to mark their service.

The club’s finances remained strong and we made some progress in reducing our funding balance. Our Flagship events at Christmas went smoothly as we toured the streets with Santa’s Sleigh and held another very successful Dickensian Christmas Market and subsequent Senior Citizen’s Party.

In the second half of the year we worked closely with ‘Leeds 2023’ and Wetherby Bandstand Trust to create the first ‘Drovers’ Day’ which saw 15 brass bands marching through the town and a day of celebration around the Market Place on the first day of the new Lions year.

I am delighted to report that the club elected its first female Vice-President and Club Secretary which better reflects the diversity of our membership.

Martin Doxey, Chair of Trustees

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– MISSION Vision and Values

Wetherby District Lions Club is inspired by and bases itself on its Mission, Vision, and Values to set up the guiding principles of how it operates. We understand that our performance and behaviour are guided as much by the spirit of the mission, vision and values as by the definition of them.

To empower volunteers to serve their communities, meet humanitarian needs, encourage peace and promote international understanding through Lions clubs.

To be the global leader in community and humanitarian service.

To be committed, credible, compassionate and caring.

Lions became an international organization after being founded in 1917 in Chicago. Since then, we’ve earned high marks for both integrity and transparency. We’re a well-run organisation with a steady vision, a clear mission as stated above, together with a long – and proud – history.

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– VALUES Our Core

We are responsive to the needs of Lions. We seek to understand their priorities, values and needs, and to empower their service. We are committed to our shared goal of community and humanitarian service.

We are passionate about the causes Lions serve and the quality of our work. We go beyond what is expected, striving for excellence and continuous improvement in all we do.

We create and foster a spirit of understanding among the people of the world, knowing that diversity is our strength. We appreciate individual and cultural differences, and we embrace the experiences and talents of others because together we are more.

We work as a team to improve the quality and relevance of our programs and initiatives. We welcome and encourage the participation of Lions, partners and colleagues, solving problems and meeting challenges together

We promote and live by the principles of good citizenship. We are dependable, honest and trustworthy professionals who are accountable for our actions and their results.

We evolve to meet the changing needs of those we serve, embracing an environment of growth and creativity. We rigorously test and optimize ideas, and encourage the adoption of best practices globally.

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- STRUCTURE Governance and Management

Charity’s objects

Type of governance document

Charitable Constitution.

Constitution of Charity

Charitable Incorporated Organisation - Association Model

Trustee selection methods

Elected by members of Wetherby District Lions Club (CIO).

Additional governance issues

All trustees give their time voluntarily and receive no remuneration or other benefit; they are responsible for the strategic development of the charity.

Training of trustees

Trustees’ personal needs are evaluated and appropriate training given. Advantage is taken of complimentary governance seminars offered by local corporate organisations. The charity is also a member of the not-for-profit organisation ‘Volunteer Action Leeds’. They offer a wide range of expertise and practical support for charitable organisations at minimal cost.

Charity’s organisational structure

Wetherby District Lions Club (CIO) was registered with the Charity Commission on 21[st] April 2016 using their ‘Association’ model. The charity’s members are members of Wetherby District Lions Club, which is part of the Lions Clubs International (LCI) organisation and operates according to a typical constitution of a Lions Club adapted to the local needs of the Club. A trustee appointment shall be made for a term of three years or in the event of a vacancy in the office of a nominated trustee prior to the expiration of his term of office, for such period as the trustee whose place s/he has filled would have continued in office. When new trustees are appointed they are given information about the role of a trustees and charity law in a ‘Trustee Induction Pack’. Local training courses are arranged for incoming and existing trustees.

Wider networks

Being a member of LCI, Wetherby District Lions Club operates through their national and international organisation. In any case of international disaster relief and long-term recovery, this is managed

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through the Lions Club International Foundation (LCIF) which allocates grants and donations to Lions Clubs in the disaster zone, thus ensuring good governance and an auditable trail of funds.

Major risks and the system and procedures to manage them

LCI has a national structure in the UK and an international structure worldwide, headquartered in the USA; they provide advice, training and assistance in all aspects of fundraising and charitable activities. Nationally the organisation has office staff based in Birmingham to manage and support UK based members in their charitable pursuits.

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- ACHIEVEMENTS and Performance

Summary of the objects of the charity set out in its governing document

The trustees shall hold the charitable fund and its income to apply them for any purpose which is charitable according to the law of England and Wales whether for the benefit of any individual or group of people or for the benefit of any other organisation established for charitable purposes, (‘The Objects’), PROVIDED ALWAYS that the trustees shall not apply the charitable fund or any part thereof without first obtaining the approval, as defined in the Lions Club constitution, of the Lions Club at a Lions Club meeting. This is defined as a majority vote in favour, provided there is a quorum of members (50% of the Club’s members).

Summary of the main activities undertaken for the public benefit

In accordance with the Charities Act 2006, Wetherby District Lions Club (CIO) is required to confirm that the activities it undertakes to achieve its objectives are all carried out for the public benefit as described by the Charity Commission. In shaping these objectives for the past twelve months trustees have attended as many community events as resources allowed including an agricultural show where our tradition Yorkshire ‘Flat Cap Throwing competition was staged.

We worked closely with ‘Leeds 2023’ and ‘Wetherby Bandstand Trust’ to create the first ‘Drovers’ Day’ event which saw 15 brass bands march through Wetherby town and enhanced by a day of celebration around the Market Place.

The Club presented the annual Santa’s sleigh rides in Wetherby and the neighbouring village of Kirk Deighton, bringing a great deal of good cheer to everyone and providing much needed income which was enhanced by further donations from the public.

The annual ‘Dickensian Christmas Market & Craft Fayre’ continued to be successful bringing in the crowds to see the market stalls and a variety of entertainment which included bands and many choirs from local schools and groups.

Additionally the following activities were held:

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Charitable funds that Club members have raised are disbursed to charities, groups and individual beneficiaries in the local, national and international community in accordance with the ‘Grant Making Policy’. After due consideration by the Club’s Grants & Community Service Committee, and agreed by a majority vote by Club members, they have donated grants to the following categories: Cancer Care & Health; Child Welfare; Cancer Care & Health Community; 5% 11% Disabled; 17% Child Welfare Elderly; Community International Appeals; 11% Disabled National Charities; 15% Elderly Youth. 6%

----- Start of picture text -----
Cancer Care & Health
5% 11%
17% Child Welfare
Community
11% Disabled
15%
Elderly
6%
0% International Appeals
National Charities
35%
Youth
----- End of picture text -----

Specifically grant donations were awarded to a number of health related charities: Life Without Limits; Medic

Alert, Leeds Hospital Charities and Martin House Sanctuary.

The Club has continued to target grants to the local community, donating to service organisations and active community groups (Wetherby Weir Preservation Society, Wetherby Arts Festival, Wetherby Foodbank, Wetherby Bandstand Trust) and local youth groups (boys and girls football and cricket clubs, Brownie and Scouts packs and primary schools). A specific project was for several memorial benches situated at the Riverside Gardens to celebrate Lion members moving to ‘higher service’. Similarly, support was given to local families suffering ‘cost of living hardships’.

Also supported are Lions linked projects as: regional holiday schemes and elderly peoples’ festive meals and outings, Members gave service time and a grant to Wetherby in Bloom and a local youth enterprise schemes.

A number of national/international charities were assisted such as Royal British Legion; Heart Research UK, Turkey Earthquake Appeal and Lions International Foundation (LIF).

The ongoing war in Ukraine has created a significant humanitarian crises and the Club has supported this through the LIF international appeals protocol.

Section D – Achievements and performance

The last twelve months has seen a continued reduction in the monies raised from the Club’s annual events due to COVID-19 related issues. The cancellation of the ‘Great Yorkshire Bike Ride’ and the associated loss of the income, has impacted significantly on the funding for many local and international charities as well as loss of support to the charity work of other Lions Clubs in the Yorkshire Region.

The charity continued to use ‘online giving’ as part of the portfolio with the use of ‘JustGiving online facilities. This scheme, together with direct application to HMRC for fundraising activities, has enabled Gift Aid to be claimed which has increased fundraising efforts by £2,003.97.

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Additionally, the publicity and encouragement of our members and supporters to use our online shopping donation schemes ‘Easyfundraising’ and ‘smile.amazon.co.uk’ have also increased funds.

The Club continued to develop the website and social networking sites to publicise fundraising and charitable giving efforts. Commercial companies of Morrisons Supermarket, Manning Stainton Estate Agents and Franks Accountants have all provided support from their staff. Indeed, they have been a welcome resource attending at our community events.

Performance Review

During the year several detailed reviews of the charity’s performance were undertaken to ensure the quality of delivery. Trustees used the ‘Charity Governance Code' and the Charities Commission’s ‘Internal Financial Controls’ documentation as a basis to undertake the reviews.

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FINANCIAL REVIEW

The charity’s policy on reserves

The Club’s policy on reserves is not to hold a specific reserve fund but to husband its resources so that the Club is able to respond to requests for assistance as appropriate. Should a request of significance be received, which cannot be met from immediate Club funds, members will apply for emergency funds from LCIF; Structure - Governance and Management – Wider Networks refers. There are no significant legal or infrastructure obligations in the event that the charity needed to close.

Trustees have been conscious of the significant year-end balances in the former charity trust over the past years and have again worked hard to reduce this level during the year; see chart below.

WDLC (CIO) Year End Balance

----- Start of picture text -----
£30,000.00
£25,000.00
30th June
Target
£20,000.00
Trendline
Target Trend
£15,000.00
£10,000.00
2005 2007 2009 2011 2013 2015 2017 2019 2021 2023 2025
----- End of picture text -----

Trustees set an objective in 2013 of holding a £10,000.00 year-end balance, this has not been achieved over the years and, due to the current economic climate and cost pressures, the target has been revised to £15,000.

Recognising the above position, trustees have endeavoured to maximise the situation without adopting a high risk investment strategy and have continued with a savings account with the Monmouth Building Society. Whilst the income from this account is currently small with interest rates at 1.00% per annum, it does realise a small income on the £16,125.62 currently deposited in the account.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Strategic risk management is regularly overseen by the board of trustees.

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The trustees have considered the risks affecting the charity and its activities as part of its planning process and have concluded that there is little to no exposure to direct financial risk as there are few specific liabilities to managing the Club, particularly on the closure of the charity. They have recognised however the economic downturn on charitable giving which has sharpened in the period resulting in a lower funds being available to the Club; charitable grant giving has reduced accordingly and is expected to continue in the short term.

The importance of safeguarding vulnerable older people and children in all areas of our work is at the forefront of our considerations. The charity has a safeguarding policy which applies to all Lion members and volunteers who have regular contact with any potentially vulnerable person.

Trustees are constantly reviewing the skills of Trustees and regularly seek additional trustees from the organisation’s members and community representatives and will continue to do so in the coming year. Indeed two additional Trustees have come on board during the fiscal year and attended training courses as appropriate.

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– THE YEAR AHEAD Our Strategy

The charity will continue to support the people of Wetherby and the surrounding area by helping individuals and organisations in time of need as the Club has done for the last 57 years.

Through the implementation of our strategic framework, we will be challenging ourselves to improve our services to be first-class, so that the health and wellbeing of those we support is truly enhanced.

Specifically trustees will:

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/•4 7010

TRUSTEE DECLARATION

The trustees declare that they have approved the Trustees Annual Report above.

Signed on behalf of the charity’s trustees

Signature:

Full name: Martin Doxey

Position: Chairman of Trustees

Date: 20/09/2023

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INDEPENDENT EXAMINER’S REPORT

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IF -1 )

FINANCIAL STATEMENTS

Wetherby District Lions Charitable Incorporated Organisation Analysis of Receipts and Payments

Analysis of Receipts and Payments
For Year ended 30 June 2023
Unrestricted Restricted Total Last
Funds Funds Funds Year
June 2023 June 2023 June 2023 June 2022
£ £ £ £
Revenue Receipts
Grants received for acquisition of fixed assets 0 0 0 0
Receipts from fundraising activities 24,725 0 24,725 14,389
Income from investments other than land & buildings 172 0 172 90
Rents from land & buildings 0 0 0 0
Gross receipts from other charitable activities 60 0 60 0
Total Revenue Receipts 24,956 0 24,956 14,479
Receipts from assets & investment sales
Total Capital Receipts
Total Receipts from all sources 24,956 0 24,956 14,479
Expenses for fundraising activities 9,380 0 9,380 4,733
Payments relating directly to charitable activities 432 0 432 1,860
Grants and donations 13,162 0 13,162 10,089
Total 22,974 0 22,974 16,681

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Wetherby District Lions Charitable Incorporated Organisation Analysis of Receipts and Payments For Year ended 30 June 2023

Analysis of Receipts and Payments
For Year ended 30 June 2023
Unrestricted Restricted Total Last
Funds Funds Funds Year
June 2023 June 2023 June 2023 June 2022
£ £ £ £
Cash Funds
Cash & Bank Balances at Start of period
HSBC Bank Current Account 1,571 0 1,571 1,458
HSBC Bank Event Account 0 0 0 915
PayPal Business Account 104 0 104 13
Santander Savings Account 1,395 0 1,395 2,395
Monmouthshire BS Savings Account 16,126 0 16,126 16,536
Cash Account 114 0 114 195
Deficit on receipts & payments account 19,310 0 19,310 21,512
Cash & Bank Balances at end of year
HSBC Bank Current Account 1,170 0 1,170 1,571
HSBC Bank Event Account 0 0 0 0
Lloyds Bank Current Account 2,931 0 2,931 0
Lloyds Bank Savings Account 1,180 0 1,180 0
PayPal Business Account 36 0 36 104
Santander Savings Account 1,400 0 1,400 1,395
Monmouthshire BS Savings Account 14,290 0 14,290 16,126
Cash Account 284 0 284 114
Total 21,292 0 21,292 19,310
Liabilities
0 0 0 0

John Wardley Honorary Treasurer Approved by the Board of Trustees on 20[th] September 2023

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Wetherby District Lions Charitable Incorporated Organisation Analysis of Receipts and Payments For Year ended 30 June 2023

1 The nature and purpose of each fund

All funds are unrestricted and may be applied upon the purposes of the charity

2 Descriptions and details of grants made

Amount

Type of activity or project supported

Cancer Care & Health 2,251
Child Welfare 1,971
Community 4,644
Disabled 0
Elderly 780
International Appeals 1,500
National Charities 630
Youth 1,386
Total of grant made as shown in receipts & payments
summary 13,162

3 Statement that no remuneration was paid to a trustee or any person connected with them.

No remuneration was paid to any trustee or any person connected with them

4 Independent Examiner's Fees

No charge by Franks Accountants 0

5 Management

In common with other Lions clubs, Wetherby District Lions Club (CIO) finances the running of the club via membership fees and the profit from members' entertainment events and does not use any charitable funds raised from the public to do so.

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Wetherby District Lions Charitable Incorporated Organisation Analysis of Receipts and Payments

For Year ended 30 June 2023

Analysis of Receipts and Payments
For Year ended 30 June 2023
Unrestricted Restricted Total Last
Funds Funds Funds Year
June 2023 June 2023 June 2023 June 2022
£ £ £ £
Revenue Receipts
Grants received for acquisition of fixed assets 0 0 0 0
Receipts from fundraising activities 24,725 0 24,725 14,389
Income from investments other than land & buildings 172 0 172 90
Rents from land & buildings 0 0 0 0
Gross receipts from other charitable activities 60 0 60 0
Total Revenue Receipts 24,956 0 24,956 14,479
Receipts from assets & investment sales
Total Capital Receipts
Total Receipts from all sources 24,956 0 24,956 14,479
Expenses for fundraising activities 9,380 0 9,380 4,733
Payments relating directly to charitable activities 432 0 432 1,860
Grants and donations 13,162 0 13,162 10,089
Total 22,974 0 22,974 16,681
Net Surplus 1,982 0 1,982 -2,203
Breakdown of Expenses 01/07/2022 to 30/06/2023 Receipts from same
Cuddly Lion Stall 678 0 1,136
PayPal Cashback 0 0 30
Donations & Cashback 0 0 4,403
Dickensian Craft Fayre (2022) 408 0 815
Dickensian Craft Fayre (2023) 181 0 1,262
Dickensian Day (2022) 494 0 1,199
Dickensian Day (2023) 0 0 112
Drovers Marching Event 861 0 1,806
Drovers Book 3,409 0 5,141
Membership Fees 2022 - 2023 1,004 0 508
Membership Fees 2023 - 2024 0 0 360
Santa Sleigh 2023 60 0 0
Quiz Nights 111 0 989
Santa's Sleigh 2022 194 0 6,438
Senior Citizens' Concert 1,419 0 100
Tockwith Show (Flat Cap) 16 0 258
Wheelchairs 85 0 115
Club Costs 461 0 54
Total 9,380 0 24,725

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Management and administration costs in support Unrestricted Restricted Total Last
of charitable activities Funds Funds Funds Year
General administrative expenses June 2023 June 2023 June 2023 June 2022
£ £ £ £
Fundraising Costs 432 0 432 1,253
Recruitment / retention Costs 0 0 0 45
Sundry Expenses 0 0 0 562
Corporate Clothing 0 0 0 0
Training 0 0 0 0
432 432 1,860
Professional fees in support of charitable events
CIO Administration 0 0 0 0
Total support costs 432 0 432 412
Grant making to achieve the objects of the
society
Grants paid including Gift Aid payments
Grants paid as shown in the attached schedule
13,162 0 13,162 10,089

Wetherby District Lions Charitable Incorporated Organisation Analysis of Receipts and Payments For Year ended 30 June 2022

Unrestricted Restricted Total Last
Funds Funds Funds Year
June 2023 June 2023 June 2023 June 2022
£ £ £ £
A Detailed schedule of grants paid to achieve the objects of the charity
Grants to institutions (Net)
Cancer Care & Health 2,251 0 2,251 759
Child Welfare 1,971 0 1,971 200
Community 4,644 0 4,644 4,324
Disabled 0 0 0 0
Elderly 780 0 780 1,212
International Appeals 1,500 0 1,500 1,781
National Charities 630 0 630 30
Youth 1,386 0 1,386 1,783
Total institutional grants 13,162 0 13,162 10,089

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Aa

- INFORMATION Corporate

Charity name

Wetherby District Lions Club Charitable Incorporated Organisation (CIO)

Charity Commission of England and Wales Registered charity number

1166656

1166656
Registered principle charity address Correspondence address
The Bridge Hotel & Spa 10 Grizedale Close
Walshford, Wetherby Wetherby
LS22 5HS LS22 6FQ
Name of the charity trustees who manage the charity
Martin Doxey Honorary Chair of Trustees
Ruth Holt Honorary Vice-Chair of Trustees
Patricia Wadsworth Honorary Secretary
John Wardley Honorary Treasurer
Alan Creighton Trustee
Ken MacKenzie Trustee
Name and address of advisers and bankers
Type of adviser Name Address
Independent Examiner Adam Franks First Floor, Equinox 1
Audby Lane
Wetherby
LS22 7RD
Bankers Name Address
HSBC 11 North Street
Wetherby
LS22 6NT
Santander 1 Cambridge Road
Harrogate
HG1 1PB
Monmouthshire Monmouthshire House
Building Society John Foster Square
Newport
NP20 1PX
PayPal Whittaker House
2 Whittaker Avenue
Richmond
TW9 1EH

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– ‘ ’ AND FINALLY thank you

The work of the charity simply wouldn’t be possible without our supporters, partners, volunteers and fundraisers, and trustees want to say ‘thank you’. However due to COVID-19, some events have had to be cancelled from July 2020 onward preventing the Club from continuing the excellent partnerships with the business community. We do hope that we can return to full ‘normality’ in the coming year and look forward to re-engaging with partners to support our events for the benefit of the local community.

They include organiations of:

BAE coffee shop Hunters Estate Agents San Angelo’s
Bike Shack HartLaw Spice4You
Black Bull Pub Kith & Kin The Bridge Inn & Spa Hotel
Bright Ideas Manning Stainton Estate Agents The Pudding Lab
Caines Jewellers Marslands Timber The Rainflorist
Castlegarth Stationers Morrisons Timpsons
Franks Accountants New Inn Pub Touchwood
Furnish & Fettle Optimum Vehicles Wetherby Arts Festival
Handpicked Local Printworks Ltd Wetherby in Support of the
Elderly

Individuals of:

Galan Moss John Bell Paul Froes John Cuthbertson John Leetch Simon Moore

And to all our supporters who wish to remain anonymous.

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© Wetherby District Lions Club 2023. The copyright of all material appearing in this publication belongs to Wetherby District Lions Club, it may not be reproduced, duplicated or copied by any means without our prior written consent. CIO Registration No. 1166656

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