2021-05-31-accounts

Trustees' Annual Report for the period

From

Period start date Period end date

To

01 June 2020 31 May 2021

Section A Reference and administration details

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Charity name

Ramsey Colts Football Development

Other names charity is known by

Ramsey Colts FC

Registered charity number (if any)

1166597

Charity's principal address

3 Foundry Way

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Bury

Huntingdon

Postcode

PE26 2QT

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)

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1

Jon Buckwell Chairman Equipment Officer

Executive committee

2

Martin Muir Secretary Covid Officer

Executive committee

3

Jane Pettitt Treasurer

Executive committee

4

Sally Rothery Club Welfare Officer

Executive committee

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5

Brian Brackley

6

7

8

Executive committee

Andrew Hodgson Kit Officer, Facility Manager,

Executive committee

Lisa Morton Vice Chairperson Communications Officer

Executive committee

9

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io li 12 13 TAR March 2012

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20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

VAT adviser

Russell Moore

Maple Lodge, Down Road, Tavistock, Devon, PL19 9AG

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

Constitution

How the charity is constituted (eg. trust, association, company)

Unincorporated Association

Trustee selection methods (eg. appointed by, elected by)

Elected at AGM and subject to re-election at subsequent AGM given willingness to accept responsibility for another year.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

The Trustees manage the club and all have equal say in decision making.

We meet generally three times a year outside of general committee meetings and also exchange email dialogue when decisions are required in between meetings.

The club is affiliated with HuntsFA, Hunts Youth League, CambsFA and S Tech Cambridgeshire Womens and Girl League and abides with their Safeguarding Children, Equality, and Anti-bullying policies.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To provide physical education and coaching in football skills to boys and girls between the ages of 5 and 18. We promote the advancement of volunteer coaches who become qualified through an accredited FA course structure with a commitment to maintaining continuous development. To provide a facility for the playing of amateur football and the application of skills learnt in our programme for public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We have run 16 teams from U7 to U15 in the 2020-2021 season including three girls-only teams plus a Wildcats programme for girls between 5 – 11.

Each team has two coaches who must have DBS clearance, at least a Level 1 FA coaching certificate, plus Safeguarding and Emergency First Aid qualifications.

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We are affiliated to the Hunts FA, Huntingdonshire Youth League, CambsFA and S Tech Cambridgeshire Womens and Girls League and our teams play in their competitions. These games are open to the public and parents, relatives and friends enjoy seeing the boys and girls develop in their play throughout the season. The players gain fitness and motor skills and develop socially being in a team environment. The learning which takes places enhances their game experience by learning spatial interaction skills, game awareness, decision-making and other psychological processing through attitudes and experiences of winning and losing, supporting one’s teammates and the benefits of working together toward a common goal. We base our coaching methods around the four corners model – Physical, Technical, Psychological and Social – and the England DNA, trying to provide a healthy environment in which the child can grow and learn in a supportive framework such that we can maintain their enjoyment and involvement in the game for a longer period.

Socially this has a public benefit in that our member children grow to become better citizens and not prone to negative and destructive behaviours such as vandalism or other crimes.

This year we have not been able to open our new clubhouse facility to the public due to Covid-19 restrictions but plan to resume public opening this coming year. Our clubhouse has the capacity to be hired out as a community meeting place and potentially for other sporting activities such that there becomes a wider public benefit than just our membership. It has successfully inspired an exciting community atmosphere when many teams are able to play home games at once on the one field.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

We have been pro-active in encouraging more volunteers as part of (a) our immediate needs but also (b) as part of succession planning.

To this end we have supported three volunteers through the Level 1 Groundsmanship course and have developed a team rota for enlisting parental help in the Colts Cabin (refreshment centre) and on the fund-raising committee.

We submitted grant applications for a Megaslitter and a new set of mobile goals as this need was identified through our Pitch Improvement Programme annual submission. The Pitch Improvement grant over a six-year period allows us to plan to be self-sufficient with our maintenance budgeting going forward.

We have applied for a Defibrillator cabinet such that it can be mounted in a more accessible and visible place.

During 2020-21 we were the recipient of grant support from Huntingdonshire District Council and Sport England to offset the losses through the interruptions to income and business due to Covid lockdowns and restrictions. These proved vital in maintaining our facility in the absence of income.

Section D Achievements and performance

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Section D Achievements and performance

The Charity has achieved less this last twelve months compared Summary of the main to the previous two years however despite the Covid achievements of the interruption we saw a 49% growth in the number of children charity during the year playing football with us. This in itself can be seen as quite an achievement as we offered a physical and social outlet to children who had suffered through months of lockdown and significant restrictions in their lives. The onward costs of the new clubhouse and facility presented a challenge in a reduced-income year but we were able to apply for some business support grants to remain stable and we have now been able to secure a reserve fund pot in a separate account for when times get hard. Through the continued success of the Wildcats programme for introducing girls to football we were able to encourage the formation of three girls only teams who played in the Cambs FA S Tech league. We have now trained two more coaches and assistants including another female coach who also acts as team secretary. The initial girls teams has continued to be very successful, winning most of their games and a tournament. Four of the older girls are now trialling with Peterborough United. Now we are planning the training of another manager who wishes to form another girls team at u7 for the coming season. Through successful implementation of the 2019 Pitch Improvement Programme recommendations we have seen the quality of our pitches improve from basic to advanced rating. This investment has qualified us to approach the Football Foundation for a Pitch maintenance grant which we were successful in obtaining. This funding investment is already being utilised with materials, contractor fees and equipment.

We have retained our Charter Standard status in March by ensuring all coaches had valid in-date DBS checks, Safeguarding Children and Emergency Aid qualifications. This programme has now closed and transferred into an England Football Accredited Club system. We have the rating of an Accredited Club. We are in the process of reviewing our policies ahead of the new season. The demolition of the old containers took place as planned and as a condition of the lease. We are now in the process of improving the access road with bitumen-based road planings.

Our Cabin crew have undertaken their Food Hygiene certificate courses and we are ensuring our catering is meeting commercial level requirements.

The Woodland Trust Pack of 100 saplings and hedge plants were planted and around 80% have survived and are growing well.

We have purchased a Megaslitter to allow our grounds team to be pro-active in improving drainage when prolonged heavy rain is forecast.

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Section E Financial review

Brief statement of the charity’s policy on reserves

Our policy is to never run ourselves too close to the line. To this end we have prepared a Reserve fund of £25000 which is ringfenced as an account separate to our main account. This was voted on at our Trustees meeting on 24/3/21 to be named Reserve Fund but act as a Sinking Fund.

Details of any funds materially in deficit

No funds are in material deficit.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

Our principal source of funds is our monthly subscriptions from members. Due to the Covid crisis we have had to offer parents to suspend the final month’s subs as we weren’t permitted to offer any football. This has put a pressure on us but we were able to claim an emergency grant from Hunts District council for business rate relief.

Our fundraising encompasses encouraging our teams to each contribute a fundraising event in order to raise a target of £200 each. Very few of our teams achieved this target this year due to pandemic restrictions.

• investment policy and Our expenditure has allowed us to purchase new equipment objectives including any (balls, training equipment) and kit for our teams. It allows us to ethical investment policy support our coaches with their courses and certificate renewals. adopted.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

March 2012

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Full name(s)

Martin Robert Muir

Position (eg Secretary, Chair, etc)

Secretary

Date

30/08/2021

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Ram8ty C•ll¥ Football Oevglopment 1166597 Receipts and payments accounts CC16a For th• ￿ri0￿ from 01A)712020 To 3110512021 Section A Receipts and payments Unrestdcted fund• toth• n•mt Re5tri¢ted lun Endowment lund• Total lund6 Last y•ar to ty n•w•¥t£ toth• r￿•1•¥1£ totm I￿￿1£ to th• n•arMt E A1 R•¢•l Subs KIlGhen FA 19,407 19.107 2.609 12 5,5IB 1,479 3.595 520 162 44,055 1.041 21.267 2.60Y Kil InNm¢ Fundrtsi8in Donaiions S.81B 1,479 3.595 520 162 44,0$5 4.512 9.143 150 310 Gvnii VAT Relund ub total(Gro6s inGome ARJ A2 A$••t and Inv••trn•nt ••lM, 1••0 14bl• 58,0 63.398 •J.Jg1 1Z4,SB1 Sub total 83.398 83,398 124,681 A3Pa m•nt• W•t•r hl & *•ai 171 gJ• 117 3.105 1.62• 178 939 017 1.226 2.J37 4.013 1.299 FA R•nl Insur•n¢• Eqvipmgnt 1,310 1,JlQ 7,365 M•inl•nancq Gr0￿TrdB Sundn•x 74 21,7111 J91 473 391 473 4$7 Profes$i¢n81 Fees 1,134 1.134 2,239 Slèlionery & 0<fv8rt151 CLYnpuler expenses 287 Sub total 7J,¥13 73.913 A4 A68gt and Inve$trn•nt Pu￿ha￿t8,I900 tabl• Sub total 73,913 73,913 80,539 Net of rncelpts/(p•yments) A6 Tran¥f?TB be￿een funds A6 C¥¥h funds last year •nd Cash funds thls year end 9.485 9,485 44.042 83.071 92.556 83,071 92,$56 39,029 83,071

Section B Statement o Unrostri¢t•d lunds Regtrtctsd funds end0v￿ent funds to no8rn•t£ Caregones Det3115 to neamt E B1 Cash lunds TS8 M8in P£c£L Jg,n3 TS8 SutéAttwni 334 TSBO 52.lw 431 Tot•1 cash funds 92,S66 Unre8trict•d fund• r*4r••i £ R••trfct•d fundg n•arwi É Endowm•nt fundi Detai18 Fund to ¥¥hkh Curr•n¢ vilu• loThal Details CNt ioptlon•ll 83 Inv8•tmgnt a••el• Fund to ••••t b•k7n evry•nt ¥•lu• lona Detalls 84 A•••ts r¢t•in•d for th• charfty's own uso Fund 10 du• Wh•n DnJl Deta115 B6 Llabllltlos Geneial 297 Si9ned by one or Irustees on behaw of al the trustees Signature Pnnt Name Dale of approval J Refj.f,,,

Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tru•t••81 memborn of Ramsey COKS Football Development On accounts for the 31 May 2021 perlod ended . Charlty no Ilf any) 1186597 Set out on p•ges Ro8PO¢tiv• The chanty's trustees are resFM)nsible lor the preparation of the accounts. respon¥lbiliU• of The charity's InJslees consider that an audit Is not required for this year trustees and examlnor under section 144 of the Charrties Act 2011 {the Chariltes Act) and thal an indèpendent examination 1$ n¢eded 11 Is my responsibility to examine the accounts urMJer section 145 of the Charities Act. to follow the Pfocedures laid down in the general Directions given by the Charity Commission (under section 14515}Ibl of the Charil16s AGt. and to slate wheiher particular matters have ¢ome lo my attention. 8asls ol indep?ndent My examination was carried out in accordance wrth general Directions given examlnar's statement by the Charity Commi8swJn. An eXaMinat￿n includes a review of the accounting records kept by the charrty and a comparison of the a¢¢ounls presented wrth those ffjcords. 118160 includes consideration of any unusual items or disclosures in the ac￿lJ￿Is, and seeking explanations fiom the trustees concefning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audrt, and consequently no opinion Is given as to whether the accounts present a 'lfue and fair, view and the report 1$ Iimrted to those matters set out in the slalemenl klow Indopendont In cOnned￿n with my examination. no matter has come lo my attention examinor'8 Statement (other than that disclosed below ') 1. which gives me reasonable cause lo believe that in, any malefial respect, the requirements to keep accounting records in accordance with section 130 of the Charilies Ad. and lo prepare accounts which accord with Ihe accounting records and rA)mply wilh the accounknng reqU1￿ments of the Charities Ad have not been met., ow 2. to vthich. in my opinion. attention should be drawn in order lo enable proper uTrJerslanding of the accounts lo be reached. ' Please delete the words in the brackels rf Ih8y do not 8pply. Dat0: 08-Zzii Name: J D Cater Relevant professional qualificationlsl or l)ody {rf any): FCA .IER Harch 2011