2023-03-31-accounts

To

Trustees' Annual Report for the period

Period start date Period end date 01 April 2022 31 March 2023

From

Section A Reference and administration details

The Harry Sunley Memorial Project

Charity name Other names charity is known by Registered charity number (if any) 1166561 Charity's principal address Tree Tops

HSMP

Tree Tops 21 Manor Road Kenilworth Postcode CV8 2GJ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Joanna Illingworth	Chair		Kenilworth Abbey Advisory Committee
	Mervyn Kimberley	Vice Chair		Kenilworth Abbey Advisory Committee
	Marilyn Bates	Hon. Treasurer / Secretary		Kenilworth Abbey Advisory Committee
	Margaret Kane			Kenilworth Abbey Advisory Committee
	John Oakley			Kenilworth Abbey Advisory Committee
	Richard Gillard			Kenilworth Abbey Advisory Committee

TAR

March 2012

1

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year Names and addresses of advisers (Optional information) Type of adviser Name Address	Name	Name	Name	Dates acted if not for whole year
Independent examiner of accounts		Joe Carter		38 Station Road, Kenilworth, Warwickshire CV8 1JD
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted (eg. trust, association, company) Charitable incorporated organisation Trustee selection methods (eg. appointed by, elected by) Trustees are appointed for a term of three years by Kenilworth Abbey Advisory Committee (KAAC). Currently they are all unpaid volunteers from the local community who are also members of the KAAC, a body which advises Warwick District Council on the maintenance and preservation of the scheduled monument.
			Constitution
			Charitable incorporated organisation
			Trustees are appointed for a term of three years by Kenilworth Abbey Advisory Committee (KAAC). Currently they are all unpaid volunteers from the local community who are also members of the KAAC, a body which advises Warwick District Council on the maintenance and preservation of the scheduled monument.

Additional governance issues (Optional information)

The trustees met 4 times during the year 2022/2023 to conduct the general business of the charity, to receive reports and to supervise the activities of the HSMP’s Fund Raising Committee.

All trustees give their time and expertise freely and do not receive any remuneration from the Charity. They are aware of the need to declare potential conflicts of interest, to date none have arisen.

The Charity was set up by Kenilworth Abbey Advisory Committee to enable it to carry out more effectively its role of promoting the improvement and use of the Abbey’s Tantara Gatehouse. The trustees work closely with the full committee and also with Warwick District Council who are the owners of the scheduled monument of Kenilworth Abbey. All trustees give their time and expertise freely and do not receive any remuneration from the Charity. They are aware of the need to declare any potential conflicts of interest. To date none have arisen.

TAR

March 2012

2

You may choose to include additional information, where relevant, about:

.

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objects of the CIO are the advancement and education for the public benefit by:

Summary of the objects of the charity set out in its governing document

• The preservation, enhancement and improved access to the existing buildings and the ruins which form part of the historic ‘Tantara’ Gatehouse of the Abbey of St. Mary the Virgin, Kenilworth.

• The preservation and display of artefacts of the Kenilworth Abbey site.

TAR

March 2012

3

In accordance with the charitable objectives of the HSMP the Trustees have taken the following steps towards getting the Tantara Gatehouse into a condition which permits public access:

• Octagonal Table for display built in 2018

• Mezzanine and shelving for displays built in 2020

• Use of Monk’s Hole approved by the Diocesan Faculty and St. Nicholas’ PCC in 2019.

• Major assessments of stones carried out.

• All required Bat surveys undertaken with AMPA resulting in the necessity for a mitigation scheme. Bat Licence not required.

• All necessary approvals received from Historic England.

• Heras fencing erected outside the gatehouse whilst work was going on in 2020/2021, now removed.

• Gatehouse south chamber cleared ready for the octagon table

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• Octagon table base constructed in the south chamber and covered for protection.

• Further assessment of stones carried out and catalogued for future reference.

• New oak door requested to replace the current one which does not do justice to either the age or the importance of the building.

• Agreed contract with Archaeology Warwickshire for them to bury the stones that are unwanted for display.

• Diocesan Faculty extended to 20/10/23, stones MUST bemoved by then.

• Funds raised by:

• creating and selling Christmas Cards;

• requesting and receiving donations from local groups and councils and our own vice-chair.

• Presenting to various local groups resulting in private donations

.

TAR

March 2012

4

Additional details of objectives and activities (Optional information)

All Trustees give their services for free.

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

Trustees John Oakley and Richard Gillard have made significant contributions this year regarding the stones and liaison with Archaeology Warwickshire.

Most of our incomings this year have been raised by our Vice-Chair Mervyn Kimberley by creating and selling another successful Christmas Card, presenting to various local groups and conducting a raffle at his Golden wedding anniversary party. All significant contributions.

• contribution made by volunteers.

TAR

March 2012

5

Section D Achievements and performance

TAR

March 2012

6

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

The trustees held 4 meetings during the year 2022/2023, all face-to-face, to conduct the general business of the charity, to receive reports and to supervise the activities of the HSMP’s Fund Raising Committee.

The head of Archaeology, Warwickshire, Stewart Palmer, has been helping with possible ways of moving the stones to the Monk’s Hole as the quote from our usual builder was out of our range. This is still being explored.

Heritage builders have been approached for a quote for a new oak door to replace the current mesh and metal bars one.

Significant funds were once again raised from our annual Christmas Card sale and funding was donated from talks to local groups and our local online newspaper.

No fund raising events were held this year.

We are still pursuing Gift Aid owed by HMRC.

TAR

March 2012

7

Section E Financial review

It is the Charity’s policy to maintain a general reserve of £1000.

Brief statement of the charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Joanna Mary Illingworth Position (eg Secretary, Chair, Chairman etc) Date 20th October 2023

TAR

March 2012

8

Report to the trustees	ftfre.Qji sviNL,el NGHc>eifrL pp-® Jgci
On accounts for the year ended	•3 ` \ 3\ a oz3 Charity no(ifany) \ \ t, b 5-G |
Set out on pages
	I report to the trustees on my examination Of the accounts of the above
	charity ("the Trust") for the year ended 3 \ / 03 / 2o 2.3
Responsibilities and	As the charity's trustees, you are responsible for the preparation of the
basis of report	accounts in accordance with the requirements of the Charities Act 2011
	("the Act„).
	I report in respect of my examination of the Trust's accounts carried out
	under section 145 of the 2011 Act and in carrying out my examination,I
	have followed all the applicable Directions given by the Charity Commission
	under section 145(5)(b) of the Act.
Independent	IThe charity's gross income exceeded £250,000 and I am qualified to
examiner's statement	undertake the examination by being a qualified member of [insert name of
	applicable listed body]]. De/ete [ ] ff nor app/t.cab/e.
	r
	I have completed my examination. I confirm that no material matters have
	come to my attention in connection with the examination (other than that
	disclosed below *) which gives me cause to believe that in, any material
	respect:
	• the accounting records were not kept in accordance with section 130
	of the Charities Act; or
	• the accounts did not accord with the accounting records; or
	• the accounts did not comply with the applicable requirements
	concerning the form and content Of accounts set out in the Charities
	(Accounts and Reports) Regulations 2008 other than any requirement
	that the accounts give a `true and fair' view which is not a matter
	considered as part of an independent examination.
	I have no concerns and have come across no other matters in connection
	with the examination to which attention should be drawn in this report in
	order to enable a proper understanding of the accounts to be reached.
	* please delete the words in the brackets if they do not apply.
Signed:
Name:	'Sot€±_g±JJC_y<
Relevant professional qualification(s) or body	'C`Of\s
	1 0ct 2018

E CHARITY COMMISsloN FOR ENGLAND AND WALES	Harry Sunley Memorial Project Receipts and payments accounts	Harry Sunley Memorial Project Receipts and payments accounts	Harry Sunley Memorial Project Receipts and payments accounts	Harry Sunley Memorial Project Receipts and payments accounts	CC16a
	For the periodfrom		TO
		01/04/2022		31/03/2023
	Unrestricted Restricted funds funds		Endowment funds	Total funds	Last year
	to the nearest to the nearest f		to the nearest £	to the nearest £	to the nearest £
	£
Al t{ecelpts
Donat.rons		1,259
Fund Raising		1 ,345
Bank Account Interest		5
Transfer from KAAC
Sub total (Gross income for AR'		2,609
A2 Asset and investment sal-es,
(see table). Sub total		EEEEEEEE
Total receipts		iiiiiiiiiE FTiiiiii±
A3 Payments		_i_o2
New padlock
Archaeology Warwcksire (stones)		420
Emersons for enve Opes		150
Various
	I	6721
A4 Asset and investment
purchases, (see table) Sub total		EEE=EEEE
Total payments
Net of recei pts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end		EiEi

		Unrestricted	Restricted	Endowment
``		funds	funds	funds
		to nearest £
81 Cash funds	Barclays Bank
	Cash ln Hand Total cash funds (agree balances with receipts and payments account(s))	Unrestricted	EEE Restricted Endowment
		funds	funds	funds
82 Other monetary assets 83 Investment assets	De.!ai!s Details	to nearest £ IIIhilllll	to nearest f Cost (optional)	to nearest £ Current value
84 Assets retained for the	De[ai!s Octagonal Table		Cost (optional) 111111111	111111111
charity's own use	Spotlights
			Amount due	When due
	Details
85 Liabilities
		=
Signed by one or two trustees on behalf of all the trustees	Signature	Print	Name
		4&ftN N A- Ir.t`INCwofctit