**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 01 April 2022 31 March 2023
**From**
## Section A Reference and administration details
The Harry Sunley Memorial Project
**Charity name Other names charity is known by Registered charity number (if any)** 1166561 **Charity's principal address** Tree Tops
HSMP
Tree Tops 21 Manor Road Kenilworth **Postcode CV8 2GJ**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Joanna Illingworth|Chair||Kenilworth Abbey Advisory
Committee|
||Mervyn Kimberley|Vice Chair||Kenilworth Abbey Advisory
Committee|
||Marilyn Bates|Hon. Treasurer /
Secretary||Kenilworth Abbey Advisory
Committee|
||Margaret Kane|||Kenilworth Abbey Advisory
Committee|
||John Oakley|||Kenilworth Abbey Advisory
Committee|
||Richard Gillard|||Kenilworth Abbey Advisory
Committee|
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**TAR**
March **2012**
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**
**Dates acted if not for whole year**
**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Name**|**Name**|**Name**|**Dates acted if not for whole year**|
|---|---|---|---|---|
||||||
||||||
||||||
|**Independent examiner**
**of accounts**||Joe Carter||38 Station Road, Kenilworth, Warwickshire CV8 1JD|
||||||
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|**Name of chief executive or names of senior staff members (Optional information)**|||||
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|**Section B Structure, governance and management**|||||
|**Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Constitution
How the charity is constituted
(eg. trust, association, company)
Charitable incorporated organisation
Trustee selection methods
(eg. appointed by, elected by)
Trustees are appointed for a term of three years by Kenilworth Abbey
Advisory Committee (KAAC). Currently they are all unpaid volunteers from
the local community who are also members of the KAAC, a body which
advises Warwick District Council on the maintenance and preservation of
the scheduled monument.|||||
||||
Constitution||
||||
Charitable incorporated organisation||
||||
Trustees are appointed for a term of three years by Kenilworth Abbey
Advisory Committee (KAAC). Currently they are all unpaid volunteers from
the local community who are also members of the KAAC, a body which
advises Warwick District Council on the maintenance and preservation of
the scheduled monument.||
## **Additional governance issues (Optional information)**
The trustees met 4 times during the year 2022/2023 to conduct the general business of the charity, to receive reports and to supervise the activities of the HSMP’s Fund Raising Committee.
All trustees give their time and expertise freely and do not receive any remuneration from the Charity. They are aware of the need to declare potential conflicts of interest, to date none have arisen.
The Charity was set up by Kenilworth Abbey Advisory Committee to enable it to carry out more effectively its role of promoting the improvement and use of the Abbey’s Tantara Gatehouse. The trustees work closely with the full committee and also with Warwick District Council who are the owners of the scheduled monument of Kenilworth Abbey. All trustees give their time and expertise freely and do not receive any remuneration from the Charity. They are aware of the need to declare any potential conflicts of interest. To date none have arisen.
**TAR**
March **2012**
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You **may choose** to include additional information, where relevant, about:
.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The objects of the CIO are the advancement and education for the public benefit by:
**Summary of the objects of the charity set out in its governing document**
- The preservation, enhancement and improved access to the existing buildings and the ruins which form part of the historic ‘Tantara’ Gatehouse of the Abbey of St. Mary the Virgin, Kenilworth.
- The preservation and display of artefacts of the Kenilworth Abbey site.
**TAR**
March **2012**
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In accordance with the charitable objectives of the HSMP the Trustees have taken the following steps towards getting the Tantara Gatehouse into a condition which permits public access:
- Octagonal Table for display built in 2018
- Mezzanine and shelving for displays built in 2020
- Use of Monk’s Hole approved by the Diocesan Faculty and St. Nicholas’ PCC in 2019.
- Major assessments of stones carried out.
- All required Bat surveys undertaken with AMPA resulting in the necessity for a mitigation scheme. Bat Licence not required.
- All necessary approvals received from Historic England.
- Heras fencing erected outside the gatehouse whilst work was going on in 2020/2021, now removed.
- Gatehouse south chamber cleared ready for the octagon table
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- Octagon table base constructed in the south chamber and covered for protection.
- Further assessment of stones carried out and catalogued for future reference.
- New oak door requested to replace the current one which does not do justice to either the age or the importance of the building.
- Agreed contract with Archaeology Warwickshire for them to bury the stones that are unwanted for display.
- Diocesan Faculty extended to 20/10/23, stones MUST bemoved by then.
- Funds raised by:
- creating and selling Christmas Cards;
- requesting and receiving donations from local groups and councils and our own vice-chair.
- Presenting to various local groups resulting in private donations
.
**TAR**
March **2012**
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## **Additional details of objectives and activities (Optional information)**
All Trustees give their services for free.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
Trustees John Oakley and Richard Gillard have made significant contributions this year regarding the stones and liaison with Archaeology Warwickshire.
Most of our incomings this year have been raised by our Vice-Chair Mervyn Kimberley by creating and selling another successful Christmas Card, presenting to various local groups and conducting a raffle at his Golden wedding anniversary party. All significant contributions.
- contribution made by volunteers.
**TAR**
March **2012**
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## Section D Achievements and performance
**TAR**
March **2012**
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## Section D Achievements and erformance p
## **Summary of the main achievements of the charity during the year**
The trustees held 4 meetings during the year 2022/2023, all face-to-face, to conduct the general business of the charity, to receive reports and to supervise the activities of the HSMP’s Fund Raising Committee.
The head of Archaeology, Warwickshire, Stewart Palmer, has been helping with possible ways of moving the stones to the Monk’s Hole as the quote from our usual builder was out of our range. This is still being explored.
Heritage builders have been approached for a quote for a new oak door to replace the current mesh and metal bars one.
Significant funds were once again raised from our annual Christmas Card sale and funding was donated from talks to local groups and our local online newspaper.
No fund raising events were held this year.
We are still pursuing Gift Aid owed by HMRC.
**TAR**
March **2012**
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## **Section E Financial review**
It is the Charity’s policy to maintain a general reserve of £1000.
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Joanna Mary Illingworth **Position (eg Secretary, Chair,** Chairman **etc) Date** 20th October 2023
**TAR**
March **2012**
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|Report to the trustees|ftfre.Qji sviNL,el NGHc>eifrL pp-® Jgci|
|---|---|
|On accounts for the year
ended|•3 ` \ 3\ a oz3
Charity no(ifany)
\ \ t, b 5-G \|
|Set out on pages||
||I report to the trustees on my examination Of the accounts of the above|
||charity ("the Trust") for the year ended 3 \ / 03 / 2o 2.3|
|Responsibilities and|As the charity's trustees, you are responsible for the preparation of the|
|basis of report|accounts in accordance with the requirements of the Charities Act 2011|
||("the Act„).|
||I report in respect of my examination of the Trust's accounts carried out|
||under section 145 of the 2011 Act and in carrying out my examination,I|
||have followed all the applicable Directions given by the Charity Commission|
||under section 145(5)(b) of the Act.|
|Independent|IThe charity's gross income exceeded £250,000 and I am qualified to|
|examiner's statement|undertake the examination by being a qualified member of [insert name of|
||applicable listed body]]. De/ete [ ] ff nor app/t.cab/e.|
||r|
||I have completed my examination. I confirm that no material matters have|
||come to my attention in connection with the examination (other than that|
||disclosed below *) which gives me cause to believe that in, any material|
||respect:|
||• the accounting records were not kept in accordance with section 130|
||of the Charities Act; or|
||• the accounts did not accord with the accounting records; or|
||• the accounts did not comply with the applicable requirements|
||concerning the form and content Of accounts set out in the Charities|
||(Accounts and Reports) Regulations 2008 other than any requirement|
||that the accounts give a `true and fair' view which is not a matter|
||considered as part of an independent examination.|
||I have no concerns and have come across no other matters in connection|
||with the examination to which attention should be drawn in this report in|
||order to enable a proper understanding of the accounts to be reached.|
||* please delete the words in the brackets if they do not apply.|
|Signed:||
|Name:|'_Sot_€_±_g±JJC_y<_|
|Relevant professional
qualification(s) or body|'C`Of\s|
||1 0ct 2018|
|E
CHARITY COMMISsloN
FOR ENGLAND AND WALES|Harry Sunley Memorial Project
Receipts and payments accounts|Harry Sunley Memorial Project
Receipts and payments accounts|Harry Sunley Memorial Project
Receipts and payments accounts|Harry Sunley Memorial Project
Receipts and payments accounts|CC16a|
|---|---|---|---|---|---|
||For the periodfrom||TO|||
|||01/04/2022||31/03/2023||
||Unrestricted Restricted
funds funds||Endowment
funds|Total funds|Last year|
||to the nearest
to the nearest f||to the nearest £|to the nearest £|to the nearest £|
||£|||||
|Al t{ecelpts||||||
|Donat.rons||1,259||||
|Fund Raising||1 ,345||||
|Bank Account Interest||5||||
|Transfer from KAAC||||||
|Sub total (Gross income for
AR'||2,609||||
|A2 Asset and investment sal-es,||||||
|(see table).
Sub total||EEEEEEEE||||
|Total receipts||iiiiiiiiiE FTiiiiii±||||
|A3 Payments||_i_o2||||
|New padlock||||||
|Archaeology Warwcksire (stones)||420||||
|Emersons for enve Opes||150||||
|Various||||||
||I|6721||||
|A4 Asset and investment||||||
|purchases, (see table)
Sub total||EEE=EEEE||||
|Total payments||||||
|Net of recei pts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end||EiEi||||
|||Unrestricted|Restricted|Endowment|
|---|---|---|---|---|
|``||funds|funds|funds|
|||to nearest £|||
|81 Cash funds|Barclays Bank||||
||Cash ln Hand
Total cash funds
(agree balances with receipts and payments
account(s))|Unrestricted|EEE
Restricted Endowment||
|||funds|funds|funds|
|82 Other monetary assets
83 Investment assets|De.!ai!s
Details|to nearest £
**II**Ihi**llll**l|to nearest f
Cost (optional)|to nearest £
Current value|
|84 Assets retained for the|De[ai!s
Octagonal Table||Cost (optional)
111111111|111111111|
|charity's own use|Spotlights||||
||||Amount due|When due|
||Details||||
|85 Liabilities|||||
|||=|||
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print|Name||
|||4&ftN N A- Ir.t`INCwofctit|||