Poolesailabillty Poole Sailability Trustees, Annual Report From 1st January 2020 to 31st December 2020 oole SAIL Our Charitable Objective 'To provide and assist in the provision of water-based activities in Poole Harbour and the surrounding area for people with disabilities, in the interest of social welfare and with the object of improving the condition of their lives.
Poole Sailability - Trustee's Annual Report Poolesailabhyty Charity Contact Information Charity's name: Poole Sailability Charity Registration Number: 1166542 (Registered 14th April 2016) Address: Poole Sailability, c/0 2 Quarry Road, Wimborne, Dorset Postcode: BH212NP Telephone number: 07935 068532 Email address: poole.sailability@gmail.com Website: poolesailability.org.uk CharityTrustees Poole Sailability became a Charitable Incorporated Organisation (CIO) in April 2016, with a Constitution as its governing document. At that time a new board of Trustees was appointed. Trustees forthe year ended 31st December 2019 Peter Davies, Chairman, appointed as a trustee in February 2016, re- elected March 2018 Nicky Pain, Vice Chairman, appointed as a trustee in March 2018 Andy Smethurst, Treasurer, appointed as a trustee in February 2016, re- elected March 2019 David Latimer, Membership Secretary, appointed as a trustee in March 2019 Brian Eyres, appointed as trustee February 2016, re-elected March 2019 Abbe Harris, appointed as a trustee in March 2019 In 2020wewere unable to hold our planned AGM in March due to the COVID 19 pandemic. We plan to hold our AGM in March 2021 usingthe Zoom computer based conferencing application. At thi5 meeting and in line with our constitution, two trustees will retire from off ice. The charity trustees to retire by rotation shall be those who have been longest in office since their last appointment or reappointment in our case.. Peter Davies Chairman Re-elected March 2018 Nicky Pain Vice Chairman Elected March 2018 Poole Sailability - Trustee's Annual Report - 1 st January 10 31st December 2020
Poole Sailability - Trustee's Annual Report Poolesailabhyty Both will be putting themselves forward for re-election at the AGM Bankers: Lloyds Bank, 3, South Street, Wareham, BH20 4LX Independent Examiner: Structure, Governance and Management Governing Document Poole Sailability is a Charitable Incorporated Organisation {CIOI, incorporated and with a Constitution as its governing document, last amended on 20/07/17 Appointment of Trustees All the current trustees16) have been elected by Poole Sailability members through the Annual General Meeting. The Constitution also allows trustees to be co-opted. All trustees are unpaid. Organisational structure The Board of Management of Poole Sailability consists of both trustee5 and other club officers. The primary focus of the Board of Management is the ongoing Governance of the Charity. In addition to the Board of Management we have also established an Operations Committee which is responsible for the day to day running of the Sailing Activities. Affiliation Poole Sailability is aff iliated to the Royal Yachting Association (RYA), and is accredited by RYA Sailability for disabled sailing at our venue. Risk Management The Board of Trustees and the Operations Committee of Poole Sailability believe that sound risk management is integral to both good management and good governance practice, and a culture of risk management is embedded throughoutthe charity. Risk management should form an integral part of the charity's decision- makingand be incorporated within strategic and operational planning. A Register of Risk Assessments is maintained, identifying the main areas of risk and the relevant specific Risk Assessment and review cycle. Charitable Objectives The Charitable O bjective of Poole Sa ila bility is: Poole Sailability - Trustee's Annual Report - 1 st January 10 31st December 2020
Poole Sailability - Trustee's Annual Report Poolesailabhyty 'To provide and assist in the provision of water-based activities in Poole Harbour and the surrounding areafor people with disabilities in the interest of social welfare and with the object of improving the condition of their lives. Poole Sailability implements its charitable objectby providingsailing opportunities for people with disabilities (impaired physical health, mental and developmental disorders). We provide opportunities for people to sail such for the experience and for fun, to learn to sail, and to progress in other aspects of sailing. Poole Sailability is entirely run by unpaid volunteers, they are the backbone of what we do, and the time and skills that volunteers bring are invaluable. Volunteers run the sailing sessions, and also all the background activities such as administration, finances, funding, maintenance, etc. The Trustees have had due regard to the guidance from the Charity Commission on Public Benefit, as our activity is in accordancewith our charity's purpose, and is for the public benefit. Strategic Mission Our strategic mission is to: a. Reach out to the local disabled community offering sailing opportunities and making ourfacilities and skills available to disabled groups and individuals. We also recognise the value that carers bring to their clients. b. To those who wish to continue with regular sailing we provide weekly sailing sessions from April to October. 2020 Achievements At the start of 2020, wewere all set for a full programmeof 85 sailing sessions, over 1,000 individual sailing places for locals with impaired health and disabilities. At that time we had sufficient funds to cover all of our 2020 operating expenses of about £15,000 this included generous boat sponsorships from: Rockley Holiday Park Parkstoneyacht Club The Valentine Charitable Trust The Edward Gostling Foundation The Ashley Masonic Lodge Pilford Heath Heritage and Transport Poole Sailability - Trustee's Annual Report - 1 st January 10 31st December 2020
Poole Sailability - Trustee's Annual Report Poolesailabhyty This was committed to the 2020 project and we were in excellent shape to startthe new season in April.Then along came COVID 19. The Pandemic In March, like many other Sailability clubs in the South and West, we had to cease all of our activities as the nation went into lockdown. Although it eased in May we were unable to get access to our boats until July when Rockley Park reopened. We completed the winter maintenance programme and the boats were launched. Based on what the Government were saying atthat time, we hoped that we would be able to resume our activities starting in August. As we now know, the UK never left the initial lockdown and other tiered restrictions which meant that we were only able to run some training sessions forourvolunteers. As we end our 2020 season England is entering a second lockdown coming into effect on November 5th. In December a vaccine was available with a planned roll-out duringthe spring and summer of 2021. The 2021 Season Given an uncertain future, we must now exercise good governance on behalf of the charity when planning our 2021 activities. We need to conserve the charity'sfinancial assets while at the same time being prepared to resume oursailing programmewhen that is possible. As before, we will be unable to access our boats until Rockley Park reopens. At that time we have some workto do as part of the winter maintenance program. Beyond that, the way forward 15 unclear until we get direction from the Governmentand the RYA on when it is safe to resume a sailing programme. We will follow directions closely and we will endeavour to start as soon as it is safe for our members. Meanwhile, there is still lotto be done in 2021. Workingwiththe RYA as part of a Sport England initiative we will be focussed on restarting and rebuilding boating so that disabled people can build a lifetime habit of activity. We knowthat as people build their engagement with sailing, they can learn new skills, increase physical activity, connect with others and improvewell- being. Ourfourfocussed areas will be: l. Volunteer training and development 2. Capacity- rebuilding our ability to deliver regular activity 3. Restart - the costs involved in restarting activity when that is possible Poole Sailability - Trustee's Annual Report - 1 st January 10 31st December 2020
Poole Sailability - Trustee's Annual Report Poolesailabhyty 4. Demand- finding new participants or reassuring existing participants about a return to boating In 2021 we also need to not lose sight of the possible need to re-locate as a result on the planned redevelopment of Rockley Quay which could start as early as 2022. Given our reduced sailing programme in 2021 we need to use the time to put in place a re-location plan which could be implemented if the current location proves unsuitable for the delivery of our regular disabled sailing activities. The need is still there and it is growing We must not forgetthat even though we are unable to operate the need does not go away, in fact it grows. It is estimated that nearly 28,000 people in Poole {18.4% of the population) said that their day-to-day activities were limited by a long term health problem or disability. This is the same proportion as in the South West and Iyo point higher than the national figure 118% Following a very uncertain period, some of the most common mental health problems such as depression and anxiety are on the increase, affecting around one in six of the adult population. In addition, people living with a long-term mental health problem are more likely to suffer a range of physical illne55es. It is therefore imperative that we start planning for a full programme of activities in 2022. We need to ramp up on our Outreach programme offering sailing sessions for schools and disability groups. For those wishing to take up sailing as a sport we will continue to offer club sailing sessions. Our Volunteers We can only deliver to ourcharitable objectives with the support of our volunteers who give us their time and expertise expecting nothing in return but a job well done. During2020 we lost a number of ourvolunteers including two of our Duty Officerswho are critical for planning and running our sessions. Each session requires ten crew members to run the boats. We also need shore based volunteers to help with meet and greet. In 2021 weare planningto havetwo boats in the water forvolunteer training and development in line with our four focussed areas. We recognise that the funding of these boats will need to come from our reserves but we believe that this spend is essentia l if we are to rebuild ou r ability to deliver regular activities in the future. It is considered essential that we have the Poole Sailability - Trustee's Annual Report - 1 st January 10 31st December 2020
Poole Sailability - Trustee's Annual Report Poolesailabhyty ability to deliver once the current restrictions are relaxed. Future plans We believe that we need to take a positive and ambitious view of the future and plan fora full return to our activities in 2022. Wewould like to run over 25 Community Outreach sessions on Friday mornings providing, more than 300 individual sailing places. If demand growswe may run an extra session on Wednesday afternoons. We plan to include more disability groups in our 2022 programme including schools and young people. Additionally forthose whowish to continue with regular sailing, we will continue with Members sailing sessions on Wednesday evenings and Sunday mornings including day sails. This will amountto about56 sessions, 670 individual sailing places for locals with impaired health and disability. Our goal in 2022 is to have the capacity for over 1,000 individual sailing places Financial Review Sources of funds We have a pro-active approach to securing funding and we aim to have the money in place before the start of the sailing season in April. In 2019 we had secured funding from a number of sources to pay for the 2020 season: Membership fees. This represents a small proportion of our income {>30/) aswe maintain fees at an affordable level. Grants. We secured some grants towards our general running costs, although most of our grant income was for specific projects such as the Community Outreach Project or boat sponsorship. Boat sponsorships o Rockley Holiday Park Parkstone Yacht Club The Valentine Charitable Trust The Edward Gostling Foundation o The Ashley Masonic Lodge o Pilford Heath Heritage and Transport Donations. Many individuals and local organisations have supported us with donations, particularly appreciated both as this helps our finances considerably, and because of the local support it demonstrates. Poole Sailability - Trustee's Annual Report - 1 st January 10 31st December 2020
Poole Sailability - Trustee's Annual Report Poolesailabhyty Expenditure The main fixed costs in 2020 were marina fees, insurance and maintenance. There were no staff costs or capital purchases this year. Details of our income and expenditure are set out in our Financial Statement. Reserves Poole Sailability Reserves policy is to hold unreserved funds which: cover at least 4 months, running costs, (within Charity Commission recommended range). In the light of the COVI D experience we may need to increase this to one year's running costs; enable usto cover unplanned maintenance or replacement of any essential equipment quickly; help with cash flow, as some of the marina expenses are at the early part of the year and we cannot guarantee that grants and donations will always arrive when planned,. 2021 Season- In implementing this policy, Poole Sailability held reserves of £15k during2020. Thispolicy has meantthat we go into the 2021 season runningon our reserve rather than any income. Like so manysmall local charitie5 we have received minimal grants over the past 12 months and can expect little in the near future due to the impact of the pandemic on the UK economy. We aim to raise funds in 2021 to coverouractual spends which we expect to be lower than in a normal operating season. 2022 Season- We anticipate running a full sailing programme in 2022 which will require £15k. It is vitally important that wedo not go into the 2022 season relying on our reserve but rather build funds. Relocation Fund In 2019 there was the possibility of havingto relocate due to a proposed development at the site. This necessitated building an additional reserve of £IOk to cover the possible cost of moving if it became necessary. With the pandemic and other planning issues the project has been delayed possibly until 2022 butthe situation has not gone away and needs to be built into our forward plans. We will need to carry the relocation fund forward into future years. Replacement Fund In 2021 the Trustees will consider starting a separate Replacement Fund for key equipment, e.g. outboard engines and boat trailer. Workingto a planned replacement cycle, some funds will be set aside each year so we Poole Sailability - Trustee's Annual Report - 1 st January 10 31st December 2020
Poole Sailability - Trustee's Annual Report Poolesailabhyty have funds in hand to support matched funding applications for these high cost items when needed Declaration Signed on behalf of the charity trustees: Peter Davies Print name Chairman Designation 11107/2021 Date Poole Sailability - Trustee's Annual Report - 1 st January to 31st December 2020
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Charity Name
Poole Sailability 1166542
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Jan-20 31-Dec-20
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants - - 3,250
Donations (Individual) 5,130 - - 5,130 3,839
Fundraising/Donations 4,712 - - 4,712 7,922
Interest 147 - - 147 223
Gift Aid 954 - - 954 1,207
- - -
- - -
- - - - -
Sub total 10,943 - - 10,943 16,441
A2 Asset and investment sales,
etc. - -
Total receipts 10,943 - - 10,943 16,441
A3 Payments
Mooring and Harbour Fees 8,086 - 8,086 7,187
Insurance
1,916 - 1,916 1,866
Administration
896 - 896 547
Training 252 - 252 780
Boat and engine maintenance 4,186 - 4,186 2,775
Fuel
62 - 62 575
Publicity - 241
-
- - - - -
- - - - -
Sub total 15,398 - - 15,398 13,971
A4 Asset and investment
purchases, etc. 395 - 395 1,783
Total payments 15,793 - - 15,793 15,754
Net of receipts/(payments) - 4,850 - - - 4,850 687
A5 Transfers between funds
- - - - -
A6 Cash funds last year end 29,447 6,251 - 35,698
Cash funds this year end - 30,848
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CCXX R1 accounts (SS)
19/02/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees Independent audit by Current accs. Savings accs Petty cash B1 Cash funds B2 Other monetary assets Details Total cash funds (agree balances with receipts and payments account(s)) Pioneer Safety Boat (Malcie) Storage sheds(2) Hawk 20 Dayboat (Nadia) Hawk 20 Dayboat (Twin Sails) Hawk 20 Dayboat (Blue dolphin) Hawk 20 Dayboat (Valentine) Details Outboard engines (6) Hawk 20 storage cradles Signature Signed copy on file B5 Liabilities B3 Investment assets Details Details B4 Assets retained for the charity’s own use Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 2,686 - 28,162 - 30,848 - Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) Unrestricted 15,220 Unrestricted 15,260 Unrestricted 9,914 Unrestricted 7,253 Unrestricted 12,627 Unrestricted 2,317 Unrestricted 3,240 Unrestricted 1,506 Fund to which liability relates Amount due (optional) Cath Burt Print Name Andrew Smethurst Peter Davies |
Endowment funds to nearest £ - - - |
|---|---|---|
| - | ||
| Endowment funds to nearest £ - - Current value (optional) - - Current value (optional) When due (optional) Date of approval |
CCXX R2 accounts (SS)
19/02/2021
2