Poolesailabillty
Poole Sailability
Trustees, Annual Report
From 1st January 2020 to 31st December 2020
oole
SAIL
Our Charitable Objective
'To provide and assist in the provision of water-based activities in
Poole Harbour and the surrounding area for people with
disabilities, in the interest of social welfare and with the object of
improving the condition of their lives.
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Charity Contact Information
Charity's name: Poole Sailability
Charity Registration Number: 1166542 (Registered 14th April 2016)
Address: Poole Sailability, c/0 2 Quarry Road, Wimborne, Dorset
Postcode: BH212NP
Telephone number: 07935 068532
Email address: poole.sailability@gmail.com
Website: poolesailability.org.uk
CharityTrustees
Poole Sailability became a Charitable Incorporated Organisation (CIO) in April
2016, with a Constitution as its governing document. At that time a new board
of Trustees was appointed.
Trustees forthe year ended 31st December 2019
Peter Davies, Chairman, appointed as a trustee in February 2016, re-
elected March 2018
Nicky Pain, Vice Chairman, appointed as a trustee in March 2018
Andy Smethurst, Treasurer, appointed as a trustee in February 2016, re-
elected March 2019
David Latimer, Membership Secretary, appointed as a trustee in March
2019
Brian Eyres, appointed as trustee February 2016, re-elected March 2019
Abbe Harris, appointed as a trustee in March 2019
In 2020wewere unable to hold our planned AGM in March due to the
COVID 19 pandemic. We plan to hold our AGM in March 2021 usingthe
Zoom computer based conferencing application. At thi5 meeting and in line
with our constitution, two trustees will retire from off ice. The charity
trustees to retire by rotation shall be those who have been longest in office
since their last appointment or reappointment in our case..
Peter Davies
Chairman
Re-elected March 2018
Nicky Pain
Vice Chairman
Elected March 2018
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Both will be putting themselves forward for re-election at the AGM
Bankers:
Lloyds Bank, 3, South Street, Wareham, BH20 4LX
Independent Examiner:
Structure, Governance and Management
Governing Document
Poole Sailability is a Charitable Incorporated Organisation {CIOI, incorporated
and with a Constitution as its governing document, last amended on 20/07/17
Appointment of Trustees
All the current trustees16) have been elected by Poole Sailability members
through the Annual General Meeting. The Constitution also allows trustees to be
co-opted. All trustees are unpaid.
Organisational structure
The Board of Management of Poole Sailability consists of both trustee5 and
other club officers. The primary focus of the Board of Management is the
ongoing Governance of the Charity. In addition to the Board of Management
we have also established an Operations Committee which is responsible for
the day to day running of the Sailing Activities.
Affiliation
Poole Sailability is aff iliated to the Royal Yachting Association (RYA), and is
accredited by RYA Sailability for disabled sailing at our venue.
Risk Management
The Board of Trustees and the Operations Committee of Poole Sailability
believe that sound risk management is integral to both good management
and good governance practice, and a culture of risk management is
embedded throughoutthe charity.
Risk management should form an integral part of the charity's decision-
makingand be incorporated within strategic and operational planning.
A Register of Risk Assessments is maintained, identifying the main areas of
risk and the relevant specific Risk Assessment and review cycle.
Charitable Objectives
The Charitable O bjective of Poole Sa ila bility is:
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'To provide and assist in the provision of water-based activities in Poole
Harbour and the surrounding areafor people with disabilities in the interest
of social welfare and with the object of improving the condition of their lives.
Poole Sailability implements its charitable objectby providingsailing
opportunities for people with disabilities (impaired physical health, mental
and developmental disorders). We provide opportunities for people to sail
such for the experience and for fun, to learn to sail, and to progress in other
aspects of sailing.
Poole Sailability is entirely run by unpaid volunteers, they are the backbone
of what we do, and the time and skills that volunteers bring are invaluable.
Volunteers run the sailing sessions, and also all the background activities
such as administration, finances, funding, maintenance, etc.
The Trustees have had due regard to the guidance from the Charity
Commission on Public Benefit, as our activity is in accordancewith our
charity's purpose, and is for the public benefit.
Strategic Mission
Our strategic mission is to:
a. Reach out to the local disabled community offering sailing
opportunities and making ourfacilities and skills available to disabled
groups and individuals. We also recognise the value that carers bring
to their clients.
b. To those who wish to continue with regular sailing we provide weekly
sailing sessions from April to October.
2020 Achievements
At the start of 2020, wewere all set for a full programmeof 85 sailing
sessions, over 1,000 individual sailing places for locals with impaired health
and disabilities. At that time we had sufficient funds to cover all of our 2020
operating expenses of about £15,000 this included generous boat
sponsorships from:
Rockley Holiday Park
Parkstoneyacht Club
The Valentine Charitable Trust
The Edward Gostling Foundation
The Ashley Masonic Lodge
Pilford Heath Heritage and Transport
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This was committed to the 2020 project and we were in excellent shape to
startthe new season in April.Then along came COVID 19.
The Pandemic
In March, like many other Sailability clubs in the South and West, we had to
cease all of our activities as the nation went into lockdown. Although it
eased in May we were unable to get access to our boats until July when
Rockley Park reopened. We completed the winter maintenance programme
and the boats were launched. Based on what the Government were saying
atthat time, we hoped that we would be able to resume our
activities starting in August.
As we now know, the UK never left the initial lockdown and other tiered
restrictions which meant that we were only able to run some training
sessions forourvolunteers. As we end our 2020 season England is entering a
second lockdown coming into effect on November 5th. In December a
vaccine was available with a planned roll-out duringthe spring and summer
of 2021.
The 2021 Season
Given an uncertain future, we must now exercise good governance on behalf
of the charity when planning our 2021 activities. We need to conserve the
charity'sfinancial assets while at the same time being prepared to resume
oursailing programmewhen that is possible.
As before, we will be unable to access our boats until Rockley Park reopens.
At that time we have some workto do as part of the winter maintenance
program. Beyond that, the way forward 15 unclear until we get direction
from the Governmentand the RYA on when it is safe to resume a sailing
programme. We will follow directions closely and we will endeavour to start
as soon as it is safe for our members.
Meanwhile, there is still lotto be done in 2021. Workingwiththe RYA as part
of a Sport England initiative we will be focussed on restarting and rebuilding
boating so that disabled people can build a lifetime habit of activity. We
knowthat as people build their engagement with sailing, they can learn new
skills, increase physical activity, connect with others and improvewell-
being. Ourfourfocussed areas will be:
l. Volunteer training and development
2. Capacity- rebuilding our ability to deliver regular activity
3. Restart - the costs involved in restarting activity when that is possible
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4. Demand- finding new participants or reassuring existing participants
about a return to boating
In 2021 we also need to not lose sight of the possible need to re-locate as a
result on the planned redevelopment of Rockley Quay which could start as
early as 2022. Given our reduced sailing programme in 2021 we need to use
the time to put in place a re-location plan which could be implemented if the
current location proves unsuitable for the delivery of our regular disabled
sailing activities.
The need is still there and it is growing
We must not forgetthat even though we are unable to operate the need
does not go away, in fact it grows. It is estimated that nearly 28,000 people
in Poole {18.4% of the population) said that their day-to-day activities were
limited by a long term health problem or disability. This is the same
proportion as in the South West and Iyo point higher than the national figure
118%
Following a very uncertain period, some of the most common mental health
problems such as depression and anxiety are on the increase, affecting
around one in six of the adult population. In addition, people living with a
long-term mental health problem are more likely to suffer a range of
physical illne55es.
It is therefore imperative that we start planning for a full programme of
activities in 2022. We need to ramp up on our Outreach programme offering
sailing sessions for schools and disability groups. For those wishing to take
up sailing as a sport we will continue to offer club sailing sessions.
Our Volunteers
We can only deliver to ourcharitable objectives with the support of our
volunteers who give us their time and expertise expecting nothing in return
but a job well done. During2020 we lost a number of ourvolunteers
including two of our Duty Officerswho are critical for planning and running
our sessions. Each session requires ten crew members to run the boats. We
also need shore based volunteers to help with meet and greet.
In 2021 weare planningto havetwo boats in the water forvolunteer
training and development in line with our four focussed areas. We recognise
that the funding of these boats will need to come from our reserves but we
believe that this spend is essentia l if we are to rebuild ou r ability to deliver
regular activities in the future. It is considered essential that we have the
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ability to deliver once the current restrictions are relaxed.
Future plans
We believe that we need to take a positive and ambitious view of the future
and plan fora full return to our activities in 2022. Wewould like to run over
25 Community Outreach sessions on Friday mornings providing, more than
300 individual sailing places. If demand growswe may run an extra session
on Wednesday afternoons. We plan to include more disability groups in our
2022 programme including schools and young people.
Additionally forthose whowish to continue with regular sailing, we will
continue with Members sailing sessions on Wednesday evenings and Sunday
mornings including day sails. This will amountto about56 sessions, 670
individual sailing places for locals with impaired health and disability. Our
goal in 2022 is to have the capacity for over 1,000 individual sailing places
Financial Review
Sources of funds
We have a pro-active approach to securing funding and we aim to have the
money in place before the start of the sailing season in April. In 2019 we had
secured funding from a number of sources to pay for the 2020 season:
Membership fees. This represents a small proportion of our income
{>30/) aswe maintain fees at an affordable level.
Grants. We secured some grants towards our general running costs,
although most of our grant income was for specific projects such as
the Community Outreach Project or boat sponsorship.
Boat sponsorships
o Rockley Holiday Park
Parkstone Yacht Club
The Valentine Charitable Trust
The Edward Gostling Foundation
o The Ashley Masonic Lodge
o Pilford Heath Heritage and Transport
Donations. Many individuals and local organisations have supported
us with donations, particularly appreciated both as this helps our
finances considerably, and because of the local support it
demonstrates.
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Expenditure
The main fixed costs in 2020 were marina fees, insurance and maintenance.
There were no staff costs or capital purchases this year. Details of our
income and expenditure are set out in our Financial Statement.
Reserves
Poole Sailability Reserves policy is to hold unreserved funds which:
cover at least 4 months, running costs, (within Charity Commission
recommended range). In the light of the COVI D experience we may
need to increase this to one year's running costs;
enable usto cover unplanned maintenance or replacement of any
essential equipment quickly;
help with cash flow, as some of the marina expenses are at the early
part of the year and we cannot guarantee that grants and donations
will always arrive when planned,.
2021 Season- In implementing this policy, Poole Sailability held reserves of
£15k during2020. Thispolicy has meantthat we go into the 2021 season
runningon our reserve rather than any income. Like so manysmall local
charitie5 we have received minimal grants over the past 12 months and can
expect little in the near future due to the impact of the pandemic on the UK
economy. We aim to raise funds in 2021 to coverouractual spends which
we expect to be lower than in a normal operating season.
2022 Season- We anticipate running a full sailing programme in 2022 which
will require £15k. It is vitally important that wedo not go into the 2022
season relying on our reserve but rather build funds.
Relocation Fund
In 2019 there was the possibility of havingto relocate due to a proposed
development at the site. This necessitated building an additional reserve of
£IOk to cover the possible cost of moving if it became necessary. With the
pandemic and other planning issues the project has been delayed possibly
until 2022 butthe situation has not gone away and needs to be built into our
forward plans. We will need to carry the relocation fund forward into future
years.
Replacement Fund
In 2021 the Trustees will consider starting a separate Replacement Fund for
key equipment, e.g. outboard engines and boat trailer. Workingto a
planned replacement cycle, some funds will be set aside each year so we
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have funds in hand to support matched funding applications for these high
cost items when needed
Declaration
Signed on behalf of the charity trustees:
Peter Davies
Print name
Chairman
Designation
11107/2021
Date
Poole Sailability - Trustee's Annual Report - 1 st January to 31st December 2020
**----- Start of picture text -----**
Charity Name
Poole Sailability 1166542
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Jan-20 31-Dec-20
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants - - 3,250
Donations (Individual) 5,130 - - 5,130 3,839
Fundraising/Donations 4,712 - - 4,712 7,922
Interest 147 - - 147 223
Gift Aid 954 - - 954 1,207
- - -
- - -
- - - - -
Sub total 10,943 - - 10,943 16,441
A2 Asset and investment sales,
etc. - -
Total receipts 10,943 - - 10,943 16,441
A3 Payments
Mooring and Harbour Fees 8,086 - 8,086 7,187
Insurance
1,916 - 1,916 1,866
Administration
896 - 896 547
Training 252 - 252 780
Boat and engine maintenance 4,186 - 4,186 2,775
Fuel
62 - 62 575
Publicity - 241
-
- - - - -
- - - - -
Sub total 15,398 - - 15,398 13,971
A4 Asset and investment
purchases, etc. 395 - 395 1,783
Total payments 15,793 - - 15,793 15,754
Net of receipts/(payments) - 4,850 - - - 4,850 687
A5 Transfers between funds
- - - - -
A6 Cash funds last year end 29,447 6,251 - 35,698
Cash funds this year end - 30,848
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CCXX R1 accounts (SS)
19/02/2021
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## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
Independent audit by
Current accs.
Savings accs
Petty cash
**B1 Cash funds**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and
payments account(s))
Pioneer Safety Boat (Malcie)
Storage sheds(2)
Hawk 20 Dayboat (Nadia)
Hawk 20 Dayboat (Twin Sails)
Hawk 20 Dayboat (Blue dolphin)
Hawk 20 Dayboat (Valentine)
**Details**
Outboard engines (6)
Hawk 20 storage cradles
Signature
_Signed copy on file_
**B5 Liabilities**
**B3 Investment assets**
**Details**
**Details**
**B4 Assets retained for the**
**charity’s own use**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,686**
**-**
**28,162**
**-**
**30,848**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**15,220**
Unrestricted
**15,260**
Unrestricted
**9,914**
Unrestricted
**7,253**
Unrestricted
**12,627**
Unrestricted
**2,317**
Unrestricted
**3,240**
Unrestricted
**1,506**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Cath Burt
Print Name
Andrew Smethurst
Peter Davies|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|
|||**-**|
||||
|||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**Current value**
**(optional)**
**When due**
**(optional)**
Date of
approval|
CCXX R2 accounts (SS)
19/02/2021
2