Burton Green Village Hall CIO Trustees’ Annual Report For the year ended 30 September 2025
1. Objectives and Activities
Burton Green Village Hall CIO, registered charity number 1166381, exists to benefit the residents of Burton Green Parish and the surrounding area by providing a community facility that supports education, recreation, social engagement and wellbeing.
In line with our constitution, our charitable purpose is to improve quality of life without discrimination. During 2024–25, the charity continued to:
-
Provide a well-maintained hall for hire by local residents, clubs, groups and organisations
-
Support community activities, meetings, celebrations and events
-
Deliver fundraising and social events that brought people together
-
Maintain and improve the building so that it remains safe, welcoming and accessible
-
Work with volunteers, hirers and local partners to support inclusive use of the hall
These activities further the charity’s objectives by helping local people connect, learn, take part in recreational activities and access a neutral community space.
2. Achievements and Performance
During the reporting period, the hall continued to experience strong community use and remained an important local venue for regular hirers, community activities and private bookings.
The charity maintained day-to-day operations while also investing in the building and its facilities. This included ongoing repairs, maintenance, cleaning, utilities, insurance and administration, together with investment in acoustic panelling to improve the experience of hall users and support wider community use.
The trustees also continued to manage the charity’s finances carefully, balancing regular operating costs with longer-term building improvements. Donations, fundraising and hire income enabled the charity to maintain services and invest in the hall for the benefit of current and future users.
The trustees thank all volunteers, hirers, supporters and local residents who contributed to the work of the charity during the year.
3. Financial Review
Total receipts for the year were £83,633. This included £45,617 from hire fees, £5,349 from fundraising and social events, £32,358 from donations, due to not being connected to the main sewerage network to cover Klargester maintenance costs, £309 in interest.
Total payments for the year were £57,949. This included £39,733 of general running and operating expenditure, together with £18,216 spent on acoustic panelling as an asset and investment purchase.
The main areas of expenditure were utilities and council rates of £7,188, cleaning of £9,855, repairs and maintenance of £7,518, insurance of £3,982, licence fees and other office costs of £3,117, fundraising costs of £5,864, depreciation of £1,730 and accountant’s fees of £480.
The charity recorded net receipts of £25,684 for the year before transfers between funds. The accounts currently record cash funds of £106,958 at the year end. The trustees consider the charity’s reserves to be sufficient to support ongoing running costs, planned maintenance, future improvements and unforeseen expenditure.
The accounts record no restricted funds, endowment funds or outstanding liabilities. The trustees will continue to monitor reserves, costs and future capital requirements to ensure the hall remains financially sustainable.
4. Structure, Governance and Management
Burton Green Village Hall is governed as a Charitable Incorporated Organisation using the Foundation Model. The principal office is Red Lane, Burton Green, Kenilworth, Warwickshire CV8 1PF.
The CIO is managed by a board of trustees in accordance with the charity’s constitution. Trustees are appointed for three-year terms. The board includes officer roles and nominated members, with decisions recorded in meeting minutes.
A Finance Sub-group, made up of trustees, supports the board by reviewing budgets, expenditure, financial controls and compliance with Charity Commission requirements. New trustees receive an induction that includes the charity’s constitution, recent reports and relevant governance information.
5. Public Benefit Statement
The trustees confirm that they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.
The hall provides inclusive access to a local community facility and supports activities that meet the needs of residents, local groups and the wider community. The trustees are satisfied that the charity’s activities during the year advanced its charitable purposes for the public benefit.
Signed on behalf of the trustees
Name: Russell Smith Position: Treasurer Date: 21[st] July 2026
Burton Green village Hall CIO Ythy Ending 30m9r202S Incom• and EXnditUr• 2025 2024 Hlre FUndra5g Grant8 and DrAl8tion8 Inlerest Recowed 45.618.51 5.349.06 32.35B.SO 308.73 B3,032.80 51.149.74 9.688.$2 974.31 01,712J7 end Rat9$ DireGtCosts ghl and H•at Cotnputsr ¢190ni Repai[5 MainlEnanEE Subscripti% In8urantÈ Tpne A¢¢ounr D4rÈtiati 0.80 S,883.57 6,226.92 752.4D 9,4 73 7,518 29 1,767 53 3,982.06 $97.11 480.00 1,729.67 2,793.08 7,510.25 435.80 8,551.18 7,49S.01 1,5BS.81 3,905.26 e92.S3 1.236. ,363.rii 39.733.08 41.6W.73 Prolll Torthpyear 43.899.72 20.021.84 Ftxed Assets LEg¥thold wnprovEmenl Offlce Equiprneni Fithrnsgnd Fltdng 52.491.00 3,296.93 950.OB 34.275. 4,709.9U 1,266.78 56,736A)1 40.261.68 Ban Cash NAtwffjèlACurt BqrclaAcCOUnf Ctrop Acmunt Oewsrt Ac¢wnt PèttyCBsh 15.956.93 6,769.42 30.522.73 67.fjfj6.13 0.00 19.324.38 67,357.40 108.958.28 101838.71 Debtors Creditor5 o.oo 0.00 163.69829 141890.39 Find¥ Goneral Developm1 Restricted ITfunds MI8G mDIrand Todd fjé,é82.14 86.281A5 .87424 96.281.8S 178.61 $14.45 43.24 734aO 176.61 514.45 43.24 163.69829 1418.3 l apw(wè thè ifiXlI@ and èwndtturèa((xmtd Infim1 that I ha avaIla& all informati Datè... 21st July 2026 I havè wparÈd thè irthmè and a(x)Urt abovè. WItht t¥wng outan fr(h thè Inforniatknn d èxFAanationg pradId. Turn AIMSAccountgnis for sInesS
| Charity Name | No (if any) | ||||
|---|---|---|---|---|---|
| Burton Green Village Hall | 1166381 | ||||
| Receipts andpayments accounts | CC16a | ||||
| For the period from |
Period start date 01/10/2024 |
To | Period end date 30/09/2025 |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 45,617 5,349 32,359 309 - - - 83,633 - - 83,633 |
Unrestricted funds to the nearest £ 45,617 5,349 32,359 309 - - - 83,633 - - 83,633 |
Restricted funds to the nearest £ - - - - - - - - - - - - - |
Restricted funds to the nearest £ - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - |
Total funds to the nearest £ 45,617 5,349 32,359 309 - - - - 83,633 - - - 83,633 |
Total funds to the nearest £ 45,617 5,349 32,359 309 - - - - 83,633 - - - 83,633 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|---|
Hire Fees |
45,617 | 51,150 | |||||||
| Fundraisingand Social Events | 5,349 | - | |||||||
| Donations | 32,359 | 9,589 | |||||||
| Interest | 309 | 974 | |||||||
| - | |||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Sub total(Gross income for AR) | 83,633 | 61,713 | |||||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 61,713 | |||||||||
Repairs and Maintenance |
7,518 | - | - | 7,518 | 7,496 | ||||
| UtilityCosts includingcouncil rates | 7,188 | - | - | 7,188 | 10,303 | ||||
| Cleaning | 9,855 | - | - | 9,855 | 8,551 | ||||
| Insurance | 3,982 | - | - | 3,982 | 3,905 | ||||
| FundraisingCosts | 5,864 | - | - | 5,864 | 5,121 | ||||
| Licence fees and other office costs | 3,117 | - | - | 3,117 | 2,716 | ||||
| Accountants Fees | 480 | - | - | 480 | 1,236 | ||||
| Depreciation | 1,730 | 1,730 | 2,363 | ||||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 39,733 | - | - | 39,733 | 41,691 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| Acoustic Pannelling | 18,216 | ||||||||
| - | |||||||||
| **Sub total ** | 18,216 | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 41,691 | |||||||||
| 25,684 | 20,022 | ||||||||
| - | |||||||||
| 25,684 | 20,022 |
Section B Statement of assets and liabilities at the end of the period
| CCXX R1 accounts (SS) Categories B1 Cash funds |
1 Details Total cash funds Co-op Current Account Barclays Current Account Natwest Savings Account |
Unrestricted funds to nearest £ 30,523 8,769 67,666 106,958 |
Restricted funds to nearest £ - - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|
| 30,523 | - | - | ||
| 8,769 | - | - | ||
| 67,666 | - | - | ||
| 106,958 | - | 21/07/2026 - |
| B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use |
Details (agree balances with receipts and payments account(s)) Details Details Details Leasehold Improvement Office equipment Fixtures and fittings |
Agreement Error Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Unrestricted Unrestricted Unrestricted Fund to which liability relates |
OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - - |
OK |
|---|---|---|---|---|
| Endowment funds to nearest £ |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| 52,491 | ||||
| 3,297 | ||||
| 950 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
Signature
| Print Name Russell Smith |
Date of approval |
| Russell Smith | 21st July 2026 |
CCXX R2 accounts (SS)
21/07/2026
2