**Burton Green Village Hall CIO Trustees’ Annual Report For the year ended 30 September 2025** ## **1. Objectives and Activities** Burton Green Village Hall CIO, registered charity number 1166381, exists to benefit the residents of Burton Green Parish and the surrounding area by providing a community facility that supports education, recreation, social engagement and wellbeing. In line with our constitution, our charitable purpose is to improve quality of life without discrimination. During 2024–25, the charity continued to: - Provide a well-maintained hall for hire by local residents, clubs, groups and organisations - Support community activities, meetings, celebrations and events - Deliver fundraising and social events that brought people together - Maintain and improve the building so that it remains safe, welcoming and accessible - Work with volunteers, hirers and local partners to support inclusive use of the hall These activities further the charity’s objectives by helping local people connect, learn, take part in recreational activities and access a neutral community space. ## **2. Achievements and Performance** During the reporting period, the hall continued to experience strong community use and remained an important local venue for regular hirers, community activities and private bookings. The charity maintained day-to-day operations while also investing in the building and its facilities. This included ongoing repairs, maintenance, cleaning, utilities, insurance and administration, together with investment in acoustic panelling to improve the experience of hall users and support wider community use. The trustees also continued to manage the charity’s finances carefully, balancing regular operating costs with longer-term building improvements. Donations, fundraising and hire income enabled the charity to maintain services and invest in the hall for the benefit of current and future users. The trustees thank all volunteers, hirers, supporters and local residents who contributed to the work of the charity during the year. ## **3. Financial Review** Total receipts for the year were £83,633. This included £45,617 from hire fees, £5,349 from fundraising and social events, £32,358 from donations, due to not being connected to the main sewerage network to cover Klargester maintenance costs, £309 in interest. Total payments for the year were £57,949. This included £39,733 of general running and operating expenditure, together with £18,216 spent on acoustic panelling as an asset and investment purchase. The main areas of expenditure were utilities and council rates of £7,188, cleaning of £9,855, repairs and maintenance of £7,518, insurance of £3,982, licence fees and other office costs of £3,117, fundraising costs of £5,864, depreciation of £1,730 and accountant’s fees of £480. The charity recorded net receipts of £25,684 for the year before transfers between funds. The accounts currently record cash funds of £106,958 at the year end. The trustees consider the charity’s reserves to be sufficient to support ongoing running costs, planned maintenance, future improvements and unforeseen expenditure. The accounts record no restricted funds, endowment funds or outstanding liabilities. The trustees will continue to monitor reserves, costs and future capital requirements to ensure the hall remains financially sustainable. ## **4. Structure, Governance and Management** Burton Green Village Hall is governed as a Charitable Incorporated Organisation using the Foundation Model. The principal office is Red Lane, Burton Green, Kenilworth, Warwickshire CV8 1PF. The CIO is managed by a board of trustees in accordance with the charity’s constitution. Trustees are appointed for three-year terms. The board includes officer roles and nominated members, with decisions recorded in meeting minutes. A Finance Sub-group, made up of trustees, supports the board by reviewing budgets, expenditure, financial controls and compliance with Charity Commission requirements. New trustees receive an induction that includes the charity’s constitution, recent reports and relevant governance information. ## **5. Public Benefit Statement** The trustees confirm that they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit. The hall provides inclusive access to a local community facility and supports activities that meet the needs of residents, local groups and the wider community. The trustees are satisfied that the charity’s activities during the year advanced its charitable purposes for the public benefit. Signed on behalf of the trustees Name: Russell Smith Position: Treasurer Date: 21[st] July 2026 Burton Green village Hall CIO Ythy Ending 30m9r202S Incom• and EX￿nditUr• 2025 2024 Hlre FUndra5￿g Grant8 and DrAl8tion8 Inlerest Recowed 45.618.51 5.349.06 32.35B.SO 308.73 B3,032.80 51.149.74 9.688.$2 974.31 01,712J7 end Rat9$ DireGtCosts ghl and H•at Cotnputsr ¢190ni Repai[5 MainlEnanEE Subscripti￿% In8urantÈ T￿￿p￿ne A¢¢oun￿r D4r*Ètiati 0.80 S,883.57 6,226.92 752.4D 9,￿4 73 7,518 29 1,767 53 3,982.06 $97.11 480.00 1,729.67 2,793.08 7,510.25 435.80 8,551.18 7,49S.01 1,5BS.81 3,905.26 e92.S3 1.236. ,363.rii 39.733.08 41.6W.73 Prolll Torthpyear 43.899.72 20.021.84 Ftxed Assets LEg¥thold wnprovEmenl Offlce Equiprneni Fithrnsgnd Fltdng 52.491.00 3,296.93 950.OB 34.275. 4,709.9U 1,266.78 56,736A)1 40.261.68 Ban* Cash NAtwffjèlAC￿urt Bqrcla￿AcCOUnf Ctrop Acmunt Oewsrt Ac¢wnt PèttyCBsh 15.956.93 6,769.42 30.522.73 67.fjfj6.13 0.00 19.324.38 67,357.40 108.958.28 101838.71 Debtors Creditor5 o.oo 0.00 163.69829 141890.39 Find¥ Goneral Developm￿1 Restricted ITfunds MI8G mDI￿rand Todd fjé,é82.14 86.281A5 .87424 96.281.8S 178.61 $14.45 43.24 734aO 176.61 514.45 43.24 163.69829 1418￿.3 l apw(wè thè if*iXlI@ and èwndtturèa(*(xmt￿d I￿nfim1 that I ha￿ avaIla￿& all informati Datè... 21st July 2026 I havè wparÈd thè irthmè and a(*x)Urt abovè. WIth￿t t¥wng outan fr(*h thè Inforniatknn d èxFAanationg pra￿dId. Turn AIMSAccountgnis for ￿sInesS |**Charity Name**|||**No (if any)**||| |---|---|---|---|---|---| |**Burton Green Village Hall**|||**1166381**||| |**Receipts andpayments accounts**|||||**CC16a**| |**For the period**
**from**|Period start date
01/10/2024|**To**|Period end date
30/09/2025||| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**45,617**
**5,349**
**32,359**
**309**
**-**
**-**
**-**
**83,633**
**-**
**-**
**83,633**|**Unrestricted**
**funds**
**to the nearest £**
**45,617**
**5,349**
**32,359**
**309**
**-**
**-**
**-**
**83,633**
**-**
**-**
**83,633**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**45,617**
**5,349**
**32,359**
**309**
**-**
**-**
**-**
**-**
**83,633**
**-**
**-**
**-**
**83,633**|**Total funds**
**to the nearest £**
**45,617**
**5,349**
**32,359**
**309**
**-**
**-**
**-**
**-**
**83,633**
**-**
**-**
**-**
**83,633**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |
Hire Fees|**45,617**||||||||**51,150**| |Fundraisingand Social Events|**5,349**||||||||**-**| |Donations|**32,359**||||||||**9,589**| |Interest|**309**||||||||**974**| ||||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_**_(Gross income for AR)_|**83,633**||||||||**61,713**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**61,713**| ||||||||||| |
Repairs and Maintenance|**7,518**||**-**||**-**||**7,518**||**7,496**| |UtilityCosts includingcouncil rates|**7,188**||**-**||**-**||**7,188**||**10,303**| |Cleaning|**9,855**||**-**||**-**||**9,855**||**8,551**| |Insurance|**3,982**||**-**||**-**||**3,982**||**3,905**| |FundraisingCosts|**5,864**||**-**||**-**||**5,864**||**5,121**| |Licence fees and other office costs|**3,117**||**-**||**-**||**3,117**||**2,716**| |Accountants Fees|**480**||**-**||**-**||**480**||**1,236**| |Depreciation|**1,730**||||||**1,730**||**2,363**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**39,733**||**-**||**-**||**39,733**||**41,691**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |**Acoustic Pannelling**|**18,216**||||||||| ||**-**||||||||| |**_Sub total_ **|**18,216**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**41,691**| ||||||||||| ||**25,684**||||||||**20,022**| ||||||||||**-**| ||||||||||| ||**25,684**||||||||**20,022**| ## **Section B Statement of assets and liabilities at the end of the period** |CCXX R1 accounts (SS)
**Categories**
**B1 Cash funds**|1
**Details**
**_Total cash funds_**
Co-op Current Account
Barclays Current Account
Natwest Savings Account|**Unrestricted**
**funds**
**to nearest £**
**30,523**
**8,769**
**67,666**
**106,958**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||**30,523**|**-**|**-**| |||**8,769**|**-**|**-**| |||**67,666**|**-**|**-**| |||**106,958**|**-**|21/07/2026
**-**| |**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
(agree balances with receipts and payments account(s))
**Details**
**Details**
**Details**
Leasehold Improvement
Office equipment
Fixtures and fittings|Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**
Unrestricted
Unrestricted
Unrestricted
**Fund to which**
**liability relates**|OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|OK| |---|---|---|---|---| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**52,491**| |||||**3,297**| |||||**950**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature ||| |---|---| |Print Name
Russell Smith|Date of approval| |Russell Smith|21st July 2026| CCXX R2 accounts (SS) 21/07/2026 2