Burton Green Village Hall CIO Trustees’ Annual Report For the year ended 30 September 2024
1. Objectives and Activities
Burton Green Village Hall CIO (Registered Charity No. 1166381) exists to benefit the residents of Burton Green Parish and surrounding areas by providing a facility that fosters education, recreation, and social engagement.
In line with our constitution, our charitable purpose is to improve quality of life without discrimination. During 2023–24, we:
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Provided a well-maintained hall for hire by local residents, clubs, and organisations
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Delivered fundraising and social events that brought the community together
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Supported local partnerships and facilitated inclusive use of the space
These activities support our charitable objectives by encouraging connection, education, and wellbeing.
2. Achievements and Performance
Over the reporting period, we:
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Welcomed increased community usage, maintaining strong demand for bookings
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• Delivered events that enhanced local engagement and generated modest funds
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• Invested in ongoing maintenance to ensure the hall remains safe and accessible
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Recorded a surplus of £20,066, reflecting prudent financial management
We thank all trustees, volunteers, and hirers for their continued support.
3. Financial Review
Total receipts for the year were £61,757 (2022–23: £45,101), of which £56,110 came from hire fees. Key expenditures totalled £41,691, including maintenance, utilities, and insurance.
We closed the year with unrestricted reserves of £102,639, held across three accounts. The CIO has no outstanding liabilities and retains adequate funds to support future commitments and unforeseen costs.
4. Structure, Governance and Management
Burton Green Village Hall is governed as a Charitable Incorporated Organisation using the Foundation Model. Our principal office is at Red Lane, Burton Green, Kenilworth, Warwickshire CV8 1PF.
The CIO is managed by a board of trustees (minimum 7, maximum 12), which includes exofficio officers (Chair, Treasurer, Secretary) and nominated members. Trustees are appointed for three-year terms in accordance with our constitution.
A Finance Sub-group, composed of trustees, oversees budgeting, expenditure approval, and compliance with Charity Commission regulations. All decisions are recorded in meeting minutes, and new trustees receive an induction including the current constitution and recent reports.
5. Public Benefit Statement
The trustees confirm they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to the Commission’s guidance on public benefit. The hall provides inclusive access and a neutral space for activities that meet the needs of our diverse local community.
Signed on behalf of the trustees Name: Russell Smith Position: Treasurer Date: 29 July 2025
Burton Green Village Hall CIO Year Ending 3010912024 In¢ome and Expenditure 2024 2023 Income Inme Grants and Donabons Intérell Receivad 51,149 74 9,588 52 974.31 61,712.57 34.916.63 9.433 00 750 71 45,100.34 ndituEÈ Rales Diréct Coalg Lht 8nd H&3t Computer 2,793.08 559.85 2.867.15 9.380.23 552 84 7,8S1.45 14.364.87 742.25 3,1 38 360.50 552.00 7.510.25 435.60 8.551 18 7.49SOI 1,586.81 3.gOS26 692 53 1.236.00 RepAirs and Mèintsnan( Subscfiplio Insuianco Telèphone AttouThlancy Bank Charges DepreeAatK 2.36300 5.893.24 41,690.73 46.993.70 Pfofit forthe Year 2D,D21 84 -1.893.36 FixÈd Aggètg LeasehtAd Impr¢pv¢tn&nt otfi¢e Equipment Fixtures a[ Fitb 34.27S.00 4,709. 1.26678 34.275.00 6.682.90 1,6.7& 40.2S1.68 42.614 68 Bank and Cash NaiwestAccount Co-op Accounl DeF1 Account P6tty Cssh 15.9S6 93 19.324.38 17.3$7 40 13.812.58 o.oo 66.383 01 2,495.46 102.638.71 82.691.05 Debtors Creditors 0.00 0.00 4S7 00 -269.30 142.8.39 125.493 43 Fun(ts Géneral DevelOt Restricted 4S.874.24 96.281.85 28.477.28 96.281.85 MIBG Molh&r and T(le[ 514.45 4324 734.30 514 45 43.24 734.30 142.890.39 125.4>3.43 l approvethesbove income and expenditure accounl and confit¥n that I have [nadEaVailab all inflltTnation I hgve piepaied the income eXpendItU a¢¢Ouni sbove, Nbiihout t4n9 Out an gudlt. from the Infonnèbon explanation5 prowded. David Turner AIMS Accowtsnts for Busine$s
Charity Name No (if any) Burton Green Village Hall CIO 1166381
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 01/10/2023 30/09/2024
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
Hire Fees |
51,150 | - | - | 51,150 | 7,816 | ||||
| Fundraisingand Social Events | 9,589 | - | - | 9,589 | 21,387 | ||||
| Interest | 974 | - | - | 974 | 751 | ||||
| - | - | - | - | 9,433 | |||||
| - | - | - | - | 5,714 | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) | 61,712 | - | - | 61,712 | 45,101 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 45,101 | |||||||||
Repairs and Maintenance |
7,496 | - | - | 7,496 | 12,418 | ||||
| UtilityCosts includingcouncil rates | 10,303 | - | - | 10,303 | 9,940 | ||||
| Cleaning | 8,551 | - | - | 8,551 | 7,851 | ||||
| Insurance | 3,905 | - | - | 3,905 | 3,851 | ||||
| FundraisingCosts | 5,121 | - | - | 5,121 | 2,867 | ||||
| Licences and other office costs | 2,716 | - | - | 2,716 | 1,644 | ||||
| Accountant Fees | 1,236 | - | - | 1,236 | 552 | ||||
| Depreciation | 2,363 | - | - | 2,363 | 5,893 | ||||
| Consumable items and stationery | - | - | - | - | 1,905 | ||||
| Miscellaneous Costs | - | - | - | - | 73 | ||||
| **Sub total ** | 41,691 | - | - | 41,691 | 46,994 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | 42,251 | ||||||||
| - | |||||||||
| **Sub total ** | - | 42,251 | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
0 | ||||||||
| 89,245 | |||||||||
| 20,021 | - 44,144 | ||||||||
| - | - | ||||||||
| 82,573 | 126,835 | ||||||||
| 102,594 | 82,691 |
Section B Statement of assets and liabilities at the end of the period
| CCXX R1 accounts (SS) Categories B1 Cash funds |
1 Natwest Savings Account Natwest Current Account Co-Op Current Account Details Total cash funds |
Unrestricted funds to nearest £ 67,357 15,957 19,324 102,639 |
Restricted funds to nearest £ - - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|
| 67,357 | - | - | ||
| 15,957 | - | - | ||
| 19,324 | - | - | ||
| 102,639 | - | 29/07/2025 - |
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B4 Assets retained for the charity’s own use B2 Other monetary assets |
Details Details Leasehold Improvement Office equipment Fixtures and fittings Details (agree balances with receipts and payments account(s)) Details Signature |
Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - Unrestricted - Unrestricted - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name RussellSmith |
OK |
|---|---|---|---|
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 34,275 | |||
| 4,710 | |||
| 1,267 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval | |||
| RussellSmith | 29/07/2025 | ||
CCXX R2 accounts (SS)
29/07/2025
2